Conducting Effective Meetings. Tips for Conducting Effective Meetings.

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Presentation transcript:

Conducting Effective Meetings

Tips for Conducting Effective Meetings

Tip # 1 Avoid meetings

Unless and/or until it is absolutely necessary to meet!

Determine the need for the meeting by asking the all important question, “What happens if the meeting is not convened? If the answer in nothing, if there in no consequence, then don’t meet!

Why Meet? Because it’s TIME for our daily, weekly, monthly, quarterly, or annual meeting!!!!

Is the Meeting Convened.. Because you have something to say or do? (or rather) Because you have to “say or do” something?

If you must (absolutely must) convene a meeting then...

Tip # 2 Define the purpose of the meeting and prepare goals. The goals are the results you wish to obtain by the end of the meeting.

Tip # 3 Challenge each goal. Ask the question, “Can I achieve this goal without convening a meeting?”

Tip # 4 Prepare an agenda!!!

Tip # 5 Keep the persons who will attend the meeting “in the loop.” Send them the agenda prior to the meeting!

Tip # 6 Avoid placing too many items on the agenda and failing to allow adequate time for feedback from attendees on agenda items.

Tip # 7 Focus on the issues. Resist the temptation to discuss unrelated issues, go off on tangents, and/or use important meeting time as a complaint session.

Tip # 8 Budget time wisely. Value others time as you wish others to value your time! End on time!