Managing Effective Meetings Training Outline & Audience Selection Guide

Managing Effective Meetings Outline Language: English Duration: 2 Days ( 6 Hours Per Day) Participants: 9 ≥ Number ≤ 15 Recommended Audience: All managers and supervisors who attend or lead meetings and projects

Managing Effective Meetings Pre-Requisites Phase I Phase II Phase III Time Management Business Writing Skills Presentation Skills Managing Effective Meetings Team Building Negotiation Skills Selling Skills Project Management Leadership Skills Customer Care

Managing Effective Meetings Outline Training Objectives: To provide you with the effective meeting process. To provide you with the pre-work needed for effective meetings i.e. outlining objectives and identifying your audience. To make you aware of meeting types commonly used in business. To give you guidelines for preparing, attending and conducting meetings. To provide you with formats for meeting invitations, meeting minutes and meeting agendas for common business meetings.

Managing Effective Meetings Practicality Aspects The Practicality Table Examples Theory Replaced with Practical Meeting Objectives Worksheet, Researching Attendees Worksheet, Meeting Type Selection Worksheet Real Life Examples Discussion of real meeting agendas, minutes and project progress Real Life Activities Preparing for a meeting that the trainee needs to attend or conduct after the training Practical Demonstrations Use of Microsoft Info Path, Microsoft Project for progress review meetings

Managing Effective Meetings Monitoring Aspects Monitoring Schedule Monthly ¼ - ½ Yearly Yearly Review Questions 10’ MCQ’s to Remind key concepts Real Life Snap Shots Actual Meeting Agenda and Minutes Critiqued Tips & Tricks Handling Behaviors in Meetings Re- Qualification ½ Day Refresher & Nominating Internal Trainer

Managing Effective Meetings Audience Selection Guide Symptoms Root Cause Cure Always in meetings All meeting go over time Never seem to make a decision Not aligning activities and decisions with all concerned Having to call in meeting on same project repeatedly Not able to determine the meeting objective Not able to decide the agenda Not able to research the audience Not able to control the meeting This training with proper monitoring