1 E-Transfer of Funds In SSA Madhya Pradesh

2 Introduction The State Bank Of India & State Bank Of Indore provide coverage of more than 85% of total accounts. To reduce number of Accounts and to have better financial Control and Monitoring MOU entered with State Bank Of India and State Bank Of Indore Accounts Position State Bank Of India – all 50 Districts State Bank Of India Blocks State bank Of Indore – 90 Blocks Union Bank Of India - 3 Blocks

3 In each branch there are 4 accounts at district level of and 2 accounts at the block Accounts for PTA/Panchayats (for Civil Works) have been opened in 8 Nationalized Bank with priority for SBI/SB Indore In exceptional cases permission has been given to open accounts in other banks like Syndicate Bank (in 2 Blocks) and Bank Of Baroda Introduction

4 Distribution of Funds via E-Transfer The SPO is directly transferring Funds to : District officesFunds for various activities & redistribution TBCPrinting of text books & Materials PTATLE, School Grant, Teacher Grant & Maintenance Grant PanchayatsCivil works Construction Agencies Hostel, BRC Building & Urban Civil Works DIETsTeachers training State TreasuryTeacher Salary, Ashram Shala

5 Mode Of Transfer of Funds State Bank Of India is provided with single cheque along with the list of recipients by the SPO If the Account is in SBI/SB Indore or in any NEFT bank – transfer with in 24 hours. In case of accounts in other banks- a banker’s cheque is given by the nodal branch to the respective bank who in-turn transfer the amount to their branches within 7 days.

6 Distribution of Funds via E-Transfer Fund Transfer from District Office to : Block officesRunning Expenditure & training expenses PTAVarious Activities like Cycle, Uniform, IED etc KGBV & Girls Hostels Recurring & Non-Recurring budget CRC/HeadstartRunning Expenditure RBC,NRBC, Platform, HDC etc Recurring & Non-Recurring budget When ever there is a transfer of funds through E-Transfer SPO/DPO make available the letter containing the details about fund distribution on SSA website ( and also by post to respective agencies.

7 Mode Of Transfer from District State Bank Of India is provided with single cheque along with the list of PTA/Panchayats etc by the DPO If the Account is in SBI/SB Indore or in any NEFT bank – transfer with in 24 hours. In case of accounts in other banks- lead branch of concerning bank is given a banker’s cheque by the nodal branch who in-turn transfer the amount to their branches in the District within 7 days. On viewing the fund position of various Districts/Blocks the State Office/ DPO releases further grant to sub-ordinate offices

8 Distribution of Funds via E-Transfer The SPD is transferring 68% of SSA budget directly from SPO to Concerning Agencies. The DPD is transferring 30% of SSA budget from DPO to the concerning agencies. Thus 98% of SSA budget is routed through E- Transfer mode.

9 Difficulties Before E-Transfer Excessive Delays in transfer of funds to field level as much time lost in preparation of Demand Drafts and delivering them More manpower/man days were involved in transferring funds to field level by manual means No tracking of financial position at field level (dependent on position as reported by field) Difficult to complete activities on time due to non- availability/delayed transfer of funds

10 Difficulties Before E-Transfer Unable to monitor the financial progress on real time basis Bank reconciliation was not updated for several months The pattern of drawl by the sub offices could not be monitored In ability to detect malpractices/frauds as funds reversal was by means of demand draft

11 Benefits of E-Transfer Making availability of funds to the field level offices instantaneously The field level offices where major expenditure of the mission takes place, will have quicker access to their funds Which help them in timely completion of activities. There is a considerable saving of manpower/ man days which was consumed in the earlier practice of transfer funds through manual methods The entire process of E-banking is made available to the mission free of Cost

12 Improved Financial Governance Expenditure Tracking & Transparency Financial (Cash) Status of the entire mission at any point of time can be known Statement of the district accounts can also be downloaded and printed any time through CINB by State Authorities. The initiation of fund transfer on the basis of real time balances of sub-ordinate offices

13 Improved Financial Governance There is no time loss in obtaining bank reconciliation statements as they can be had on-line The financial progress of sub offices can be monitored on real time basis and in fact this had a tremendous impact while improving the expenditure of the mission in the year to 83% Malpractices such as cash withdrawals can be curbed as banker has been given direction not to allow drawl after a certain limit.

14 Web Based Monitoring Of Funds The SPD has been provided with super user- id & Password, which allows access to all of the Accounts of Districts/Blocks/ Gram Panchayats across the State through – – Each District office has been provided with independent user-id& Password for monitoring the accounts pertaining to their Districts/ Blocks/ Gram Panchayats The internal audit cell at SPO is monitoring the E- Transfer related activities such as timely flow of fund, pattern of fund drawl etc

15 No of accounts Monitored from State & District level through bank web-site SnoName of the BankLevel of AccountNo of Accounts 1State Bank of IndiaState Project Office 4 (SSA, NPEGEL, KGBV, State Scheme) 2State Bank of IndiaDistrict(50) 196 (SSA, NPEGEL, KGBV, State Scheme) 3State Bank of IndiaBlocks (224) 431 (SSA, NPEGEL) 4State Bank of IndoreBlocks(90) 178 (SSA, NPEGEL) 5State Bank Of IndiaGram Panchyats (CivilWorks) State Bank of India has provided facility to view the accounts to the State as well as district offices. The State Bank of Indore has provided this facility only at state level. This facility soon be given at district level by State Bank of Indore also.

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28 Username & Password for monitoring of SBI Accounts Block level A/cPanchayat level A/c DistrictUsernamePasswordUsernamePassword Anooppur Ashoknagar Balaghat Barwani Betul Bhopal Burhanpur Chhatarpur Chhindwara Damoh Datia Dhar Dindori Guna

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30 33 All Schools are registered with their DISE Code

31 School may be searched by entering keyword On clicking DISE Code we get Report card while on clicking school Name we get list of Teachers

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33 Teacher data is being updated on monthly basis through online generation of pay-bill All above Reports are available on Public Domain

34 Thank You