Microsoft Excel – Advanced Features Created 11/06/2006 Revised 8/5/2015Office Information, Technology and Accountability

While Waiting ~ Create an Excel Spreadsheet Enter five names of students Scores on three tests Average these tests scores Create a graph 2 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

3 Created Revised 8/5/2015 Nine Elements of Digital Citizenship Student Learning and Academic Performance 1. Digital Access: full electronic participation in society 2. Digital Literacy: the process of teaching and learning about technology and the use of technology 3. Digital Communication: electronic exchange of information School Environment and Student Behavior 4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world 5. Digital Etiquette: electronic standards of conduct or procedure 6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world Student Life Outside the School Environment 7. Digital Commerce: electronic buying and selling of goods 8. Digital Health and Wellness: physical and psychological well-being 9. Digital Law: rights and restrictions Office Information, Technology and Accountability

4 Created Revised 8/5/2015 Digital Citizenship Links x x Office Information, Technology and Accountability

Standards Addressed Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity. 5 Created Revised 8/5/2015 Office Information, Technology and Accountability

6 Created Revised 8/5/2015 Introduction to Advanced Excel By the end of this session you will know and be able to:  Use multiple sheets within a workbook and creates links between worksheets.  Import and export data between spreadsheets and other applications, and embed spreadsheets within other files/documents.  Create and use pivot tables, Printing Headings on all pages, Summing Ranges, SubTotals Features, Advance Filter, Advance Charting Features, Count Function, LOOKUP Function, Formula Auditing  Identify the use of spreadsheet skills in various careers. Office Information, Technology and Accountability

You will demonstrate this by... Creating an activity log Sorting data within log Using the Subtotal feature in Excel Selecting and graphing data Printing out using advanced features 7 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Relative Reference –vs.- Absolute Reference = A1+B1 = A2+B2 = A3+B3 = B2/$E$15 = C2/$E$15 = D2/$E$15 Value in cells become relative when formula is copied. The formula changes in relationship to where it is being copied. Value in cells remain absolute when formula is copied 8 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Freeze Panes 9 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Printing Headings on All Sheets 10 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Summing Ranges 11 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Summing Cells on Multiply Worksheets =Sheet1!B3+Sheet2!B3+Sheet3!B3 12 Created 11/06/2006 Revised 8/5/2015 Sheet Name !Cell Reference Office Information, Technology and Accountability

Transpose- copy data from column to row SPS Technology Department 13 Created 11/06/2006 Revised 8/5/2015

Using the Subtotal Feature in Excel 14 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Dialog box for Subtotal 15 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

16 Created 11/06/2006 Revised 8/5/2015 Outline Structure Office Information, Technology and Accountability

The Advanced Filter Feature in Excel 17 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

18 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Remove Filter -  Data Tab -  click filter 19 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

The Advanced Formulas in Excel 20 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Count Function COUNT  Counts the number of cells within a range that contain numbers. COUNTA  Counts the number of cells within a range that are not empty whether they contain numbers or text. COUNTBLANK  Counts the number of cells within a range that are empty. COUNTIF  Counts the number of cells within a range that meet the given condition. 21 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

22 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

LOOKUP FUNCTIONS Locate a value in a table VLOOKUP – looks up data in a particular column in the table HLOOKUP – looks up data in a particular row in the table. 23 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

VLOOKUP V stands for Vertical Looks for a value in a column to the left in the same row. Looks up 5.77 in column A, and returns the value in same row of column B =VLOOKUP(5.77, A1:B6, 2) =VLOOKUP(“Text”, A1:B6, 2) 24 Created 11/06/2006 Revised 8/5/2015 range Cell address or cell value Column where to look Office Information, Technology and Accountability

25 Created 11/06/2006 Revised 8/5/2015 SchoolSchool ColorsPrincipalEnrollment BallietorangePage495 BealtanFenlason507 BolandsilverO’Brien501 BowlesgreenRivera505 BradleytaupeBrown502 BrightwoodblackGomez493 BruntonredLevanos455 DeBerrypinkWorthy445 DormangreyCollins456 =VLOOKUP(“BOWLES”,A1:D10,2) Will return a value of green =VLOOKUP(“BOWLES”,A1:D10,3) Will return a value of Rivera Office Information, Technology and Accountability

HLOOKUP H stands for Horizontal Column must be sorted in descending order Looks for a value in the top row =HLOOKUP("School",A1:D31,7) 26 Created 11/06/2006 Revised 8/5/2015 Or could be labeled A1 RangeRow to look in Office Information, Technology and Accountability

27 Created 11/06/2006 Revised 8/5/2015 =HLOOKUP(“School”,A1:D10,4) Will return a value of Boland =HLOOKUP(A1,A1:D10,7) Will return a value of Brightwood SchoolSchool ColorsPrincipalEnrollment BallietorangePage495 BealtanFenlason507 BolandsilverO’Brien501 BowlesgreenRivera505 BradleytaupeBrown502 BrightwoodblackGomez493 BruntonredLevanos455 DeBerrypinkWorthy445 DormangreyCollins456 Office Information, Technology and Accountability

Formula Auditing Display the relationships between formulas and cells You can display both precedent cells and dependent cells of a formula 28 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

The Pivot Tables in Excel 29 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

Pivot Tables and Charts 30 Created 11/06/2006 Revised 8/5/2015 An interactive, Excel Report that summarizes, manipulate, and analyzes data. Office Information, Technology and Accountability

Pivot Tables and Charts SPS Technology Department 31 Created 11/06/2006 Revised 8/5/2015

Filtering in Pivot Table SPS Technology Department 32 Created 11/06/2006 Revised 8/5/2015

Your Turn… Manipulating a Time Log Create an activity log Sort data within log Use the Subtotal feature in Excel Select and graph data Print out using advanced features 33 Created 11/06/2006 Revised 8/5/2015 Office Information, Technology and Accountability

34 Created Revised 8/5/2015 CATEGORY 4321 Create an activity log Demonstrates mastery over the process of creating a spreadsheet Carries out the creation of a new spreadsheet without significant error Makes significant errors when creating a spreadsheet. Makes critical errors when creating a spreadsheet Sort data within log Demonstrates mastery over the process for using spreadsheet functions (e.g., sort, filter, find) Carries out the use of using spreadsheet functions. Makes signification errors when using the functions. Makes critical errors when using functions. Use the Subtotal feature in Excel Demonstrates mastery over the process for utilizing formulas in a spreadsheet Carries out the use of formulas without significant error Makes significant errors when using formulas Makes critical errors when using formulas. Select and graph data Demonstrates mastery over the process for creating graphs from data in spreadsheet. Carries out the use of creating graphs from data in spreadsheet. Makes signification errors when creating graphs from data in spreadsheet. Makes critical errors when creating graphs from data in spreadsheet.. Print out using advanced features Demonstrates mastery over the process for printing using advance features Carries out the use of printing using advance features Makes signification errors when printing using advance features Makes critical errors when printing using advance features RUBRIC Office Information, Technology and Accountability

35 Created Revised 8/5/2015 Resources ISTE Publications, Digital Citizenship in Schools by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: excel-2010-tutorial-pivot-tables/ excel-2010-tutorial-pivot-tables/ Office Information, Technology and Accountability