Purchase Module Planned Flow of the Software # 003 = Purchase Order Checking & Approval

File # 003 Covers the fourth & Fifth cell of this flow chart Purchase indent Indent Approval Purchase Order PO checking PO Approval Gate Entry Quantity MRR QA – QCExcise Bill Passing Payment

PO Checking Info available while checking PO Approval Info available while checking Auto Sub-Topics Covered

PO Approvals on your Mobile Phone

Finsys on your Mobile Phone

It is easy and most of the Finsys Client Directors today, approve the PO’s regularly, via Mobile phone it is so easy

NOW, LET US “APPROVE” THE PURCHASE ORDER.

Next Step Now, let us approve the Purchase order

Select the Purchase and Procurement Module

Select the PO Approval Button

Select the Desired Date

Select the PO type you made

Select the desired type, party, item, if desired

You can reject the PO request with mentioning the “specific reason”.

Press click in the “tick-box” on the right Here, 2 rows will approve.

As soon as the Directors approve the PO, an goes to vendor automatically. **Note : This Auto desires a dedicated “in-house mail server” **

Question : Do you need PO Approval ? Do we need online “PO Approval” ? – Best Business Practice (BBP) : Yes – Reason : proof that it is authorised by them. – Good = for additional control – This control is “Not suitable” for companies where Directors don’t approve “online”. What happens if the PO is not approved online – PO process in the ERP becomes a formality / typing job – Decision makers are not seeing the past rate history Stock in hand in that plant – LIVE position Stock in hand in other plants – LIVE position Pending PO position ( PO raised for same item and pending to be received from vendors) Pending In QC stock = what if already goods received, but pending in QC for 10 days, hence production facing problem, thinking they are not available, making a PO again

Question : “PO checking” ? Do we need online “PO checking ” ? – Best Business Practice (BBP) : Yes – Reason : proof that it is authorised by one more person before the final approval. – Good = for additional control – This control is “Not suitable” for small companies where staff is less, and all decision taken by the Director himself. If you want this facility ? – Screens and options similar to PO approval screen – Usually given to HOD Purchase, or the HOD Accounts – He/she can see the following before the PO is checked past rate history Stock in hand in that plant – LIVE position Stock in hand in other plants – LIVE position Pending PO position ( PO raised for same item and pending to be received from vendors) Pending In QC stock = what if already goods received, but pending in QC for 10 days, hence production facing problem, thinking they are not available, making a PO again

Now We have approved the Purchase Order Next step, next file