Project Centric Solutions Page 1 Swaziland Electricity Board Magsoft e-Tendering Solution Magsoft International LLC

Project Centric Solutions Page 2 Agenda Company Information Problem Understanding Tasks and Deliverables  Solution Overview  MagBID System  e-Tendering On Demand Portal Conclusion

Project Centric Solutions Page 3 Company Information

Project Centric Solutions Page 4 Magsoft patent pending technology automates business processes in project centric environments. Magsoft provides enterprise solutions in the areas of tendering & procurement management, bid & proposal management, complex sales management, business process management, and project knowledge management. EvaluateReachDevelop Magsoft Company Information

Project Centric Solutions Page 5 Problem Understanding

Project Centric Solutions Page 6 Problem Understanding EvaluateReachDevelop Problem Understanding An electronic tendering solution is required by SEB to support and manage the procurement of goods and services. Magsoft proposed solution supports processes in complex project centric environments. The solution also supports collaboration between engineers and procurement professionals, creation of bid documents, invitation, evaluation, award, and many other functionalities for enhancing performance and maximizing ROI

Project Centric Solutions Page 7 Magsoft e-Tendering Solution

Project Centric Solutions Page 8 Magsoft Smart e-tendering system provides a cost effective purchasing solution for government and enterprises to maximize return on investment. Magsoft e-tendering system comprises two major fully integrated components EvaluateReachDevelop Solution Overview MagBID e-Tendering On Demand Portal Magsoft e-Tendering Solution

Project Centric Solutions Page 9 EvaluateReachDevelop Solution Components Magsoft e-Tendering Solution E-Tendering On Demand Portal MagBID

Project Centric Solutions Page 10 EvaluateReachDevelop MagBID Magsoft e-Tendering Solution MagBID provides a central backbone system powered by patent pending technologies for the generation and management of bid documents and the optimization of sourcing processes. Invitations are communicated to bidders using notifications or possible traditional communication methods. MagBID supports bid evaluation and selection of the best supplier responses

Project Centric Solutions Page 11 EvaluateReachDevelop e-Tendering On Demand Portal Magsoft e-Tendering Solution e-tendering On Demand portal is provided in a shared hosting environment allowing self- service vendor registration, online bid document distribution, and online bidding

Project Centric Solutions Page 12 EvaluateReachDevelop Recommended Operating Environment Hardware Requirements** Server Pentium 4 or up (min 512 RAM) + HD 80 Mb or up (recommended) Client PCs: Pentium 4 or up + HD 20 Mb (min) Recommended 256 RAM or more Software Requirements** MS SQL server 2000 MS Windows 2000 or up for server and client PCs MS Office suite (Optional) Magsoft e-Tendering Solution ** Third party products, Dbase and software are not part of Magsoft scope. MS office suit including MS Outlook is recommended for managing s on client PCs.

Project Centric Solutions Page 13 EvaluateReachDevelop MagBID Solution MagBID System : Solution MagBID is perfectly suited to handle complex sourcing processes including large-scale, multi- line RFQs. MagBID provides a range of fully integrated Bid and Tender automation tools for managing sourcing and tendering processes and communicating with trade partners and team members

Project Centric Solutions Page 14 EvaluateReachDevelop MagBID System : e-Sourcing Lifecycle

Project Centric Solutions Page 15 EvaluateReachDevelop MagBID Features Bid Knowledge Base Team Collaboration Demand aggregation Creation of Bid Documents Manage Vendors Supplier Invitation Response Analysis Award MagBID System : Features

Project Centric Solutions Page 16 EvaluateReachDevelop Bid Knowledge Base MagBID System : Features Buyers can launch purchasing projects and manage requisitions, bidding information, bid documents, suppliers’ responses and purchase orders

Project Centric Solutions Page 17 EvaluateReachDevelop Team Collaboration MagBID System : Features MagBID enables a collaborative environment for managing bid and procurement processes. Purchasing team leaders can assign tasks to team members, track due dates, and monitor progress Resource Management Time Management Internal Collaboration Knowledge Management

Project Centric Solutions Page 18 EvaluateReachDevelop Engineering Professionals Product, Service, & Project Knowledge Procurement Professionals Sourcing Process Knowledge Sourcing Activities MagBID System : Team Collaboration

Project Centric Solutions Page 19 EvaluateReachDevelop Demand Aggregation MagBID System : Features Procurement professionals can review product demand across multiple departments and automatically aggregate like items into a single request

Project Centric Solutions Page 20 EvaluateReachDevelop Creation of Bid Documents MagBID System : Features Buyers can create RFx Packages and Bid Packages. Multiple Packages are customized to reflect homogeneous line items targeted to specific groups of suppliers. Users can create a multi-line Request for Quotation (RFQ) to suppliers by entering the bid items directly from catalog or in free form mode

Project Centric Solutions Page 21 EvaluateReachDevelop Multi-Line RFQ Creation of multi-line RFx Support for Catalog items Support for non-catalog items MagBID System : Features – RFQ creation

Project Centric Solutions Page 22 EvaluateReachDevelop Manage Vendors MagBID System : Features Powerful search capabilities allow buyers to find suppliers that meet their objectives. MagBID maintains a cross-reference of all the vendors that provide each item and all the items that are provided by each vendor

Project Centric Solutions Page 23 EvaluateReachDevelop Supplier Invitation MagBID System : Features Different RFx and Bid Packages are communicated to different groups of suppliers with notifications

Project Centric Solutions Page 24 EvaluateReachDevelop Response Analysis MagBID System : Features Buyers can view and analyze responses to determine the best bid or proposal. Responses are scored and items are awarded to one or more suppliers

Project Centric Solutions Page 25 EvaluateReachDevelop Award MagBID System : Features When you make the bid award, MagBID converts the original request for quotation and the successful vendors' bid or proposal information into a final award. You can award items to one vendor or split them between several vendors

Project Centric Solutions Page 26 EvaluateReachDevelop e-Tendering On Demand Portal Magsoft e-Tendering On Demand portal is provided in a shared hosting environment to maximize the Return on Investment and to free you from routine maintenance. Magsoft e- tendering portal is fully integrated with MagBID and designed for online interfacing with vendors and subcontractors, allowing self-service vendor registration, online bid document distribution, and online bidding. Magsoft E-Tendering Portal complement functionalities supported by MagBID

Project Centric Solutions Page 27 EvaluateReachDevelop On Demand Portal Features Vendor registration Requisition Posting Publishing Tender Information Vendor Responses Bid Award Audit Trail Business Intelligence Online Support e-Tendering On Demand Portal

Project Centric Solutions Page 28 EvaluateReachDevelop Vendor registration e-Tendering On Demand Portal Self-service vendor registration frees you from maintenance. Vendors can register via online forms, and upload catalogs

Project Centric Solutions Page 29 EvaluateReachDevelop Requisition Posting e-Tendering On Demand Portal The Requisition Management section assembles requests for products and services communicated from different divisions of your organization

Project Centric Solutions Page 30 EvaluateReachDevelop Publishing tender information e-Tendering On Demand Portal Tender information is published to the e- tendering portal and Bid documents linked to the solicitation are uploaded for online review

Project Centric Solutions Page 31 EvaluateReachDevelop Vendor Responses e-Tendering On Demand Portal Vendors can submit prices and attach bid documents online

Project Centric Solutions Page 32 EvaluateReachDevelop Bid Award e-Tendering On Demand Portal Bid results are automatically tabulated and optionally posted for online review by participants

Project Centric Solutions Page 33 EvaluateReachDevelop Audit Trail e-Tendering On Demand Portal Audit trail and automated notification are used to monitor information related to registrations, document downloads, and other important functionalities in conjunction with the portal access

Project Centric Solutions Page 34 EvaluateReachDevelop Business Intelligence e-Tendering On Demand Portal The system provides activity reports on portal database usage and statistics to upper Management Personnel to help make informed decisions

Project Centric Solutions Page 35 EvaluateReachDevelop Online Support e-Tendering On Demand Portal Online training and help systems are provided to guide users

Project Centric Solutions Page 36 Conclusion

Project Centric Solutions Page 37 Why MagBID ? EvaluateReachDevelop Reflect project-centric business processes Emphasis internal collaboration Support engineering needs Support multi-line RFQs RFQ creation supported by a catalog Supports non-catalog items Conclusion

Project Centric Solutions Page 38 EvaluateReachDevelop Price reduction Cycle time reduction Foster Collaboration with vendors Streamline Sourcing Processes Improved ability to evaluate suppliers Why MagBID ?… Continued Conclusion

Project Centric Solutions Page 39 Thank You