BUSINESS COMMUNITY OPEN FORUM FISCAL YEAR-END
AGENDA Changes for this year Budget Office Dates Systems Control Changes Accounts Receivable & Inventory Important Date Highlights Communication Plan Additional Updates 2
CHANGES FOR FYE 2015 Position Distribution Occurs in MSS Dates are changing Analytics Dates Estimated date included on Important Dates 3
Budget Office FY15 Budget Rollover
IMPORTANT DATES JUNE 8 FY16 RBC’s available JUNE 8-19 Re-number and delete budget lines JUNE 17 FY15 Perm/Next Year RBCs Due ( to affect FY16 orig. budget) 5
JUNE 26 FY15 Temp/Curent Year RBCs due JULY 1 FY16 Original Budget Load AUGUST ~24 FY15 Carryforward Load IMPORTANT DATES 6
Questions? Garth Perry Budget Office
FY End Rollover Presented by: PRis Cantu
FY End Rollover Position Distribution MSS Transactions in Lieu of Position Funding Tool On Target – June 8th Testing Reports Communication Mosaic Community
10 MSS Position Distribution June 2 nd – Last Day to submit UAccess Financials Account Extensions Before Two-Step Process Begins June 8 th – Position Distribution Available for FY16 Updates June 8 th – FY16 Temp and Perm RBCs Available for Updating July 2 nd – Last Day to approve MSS Position Distribution for Pay Period Ending July 5 th
Position Distribution Reports
12 Position Distribution Reports Position Distribution Position Distribution with Budget Position Distribution with Budget & Job Data
13 Position Distribution Reports July 1 Effective Date - Snapshot as of June 7th July 1 Effective Date – Last Approved Distribution Current Approved Distribution Future Approved Distribution
14 Position Distribution Reports
FY End Rollover Schedule
FY End Rollover Schedule Function Column Added
FY End Rollover Schedule
FY End Rollover Schedule Current/New Year Calendars & Schedules
FY End Rollover Schedule Calendar Upload Icon
FY End Rollover Schedule Subscribe to add to Outlook Calendar
FY End Rollover Schedule Merge Calendar View
Communication
23 Communication FY End Rollover Information Available on the Systems Control website:
QUESTIONS?
ACCOUNTS RECEIVABLE AND INVENTORY TRAINING June 9, 2 – 3 pm Location: Student Union - Rincon Room Register on FSO’s training request form: learning.access.arizona.edulearning.access.arizona.edu 25
ACCOUNTS RECEIVABLE AND INVENTORY TRAINING Please direct any questions to the FSO Accounts Receivable & Inventory Coordinators 26 Jodi Ketchmark Jani Fisk
ACCOUNTS RECEIVABLE AND INVENTORY Materiality Approach A/R - $100,000 Inventory - $50,000 If you do not meet the threshold, there are optional instructions to record the A/R and inventory on a YEDI. 27
ACCOUNTS RECEIVABLE AND INVENTORY The documents will be available at: fso.arizona.edu/financial-management/yearend The documents are due by July 6,
Important Date Highlights 29 Cash receipts - June 30 th Must be received in the Bursar's Office by 3:00 pm DV Approval - June 22 nd Must submit DV Cover sheets and all supporting documentation Asset Transfer and Retirement – June 26th Last day to turn in retirements and transfers to Property Management
Important Date Highlights 30 Auto Disapproval – June 30th All enroute GEC/TF/SET/DI/CR documents will be disapproved Pcard Transactions Auto Approved – July 9th Transactions with June Post Dates must be finalized by 5pm Year End Documents – July 1 st – July 11th For use by Departments – create by noon approve by 5pm
Interim Close FY15, Period 12 – June 30 th Reports available July 1 st Reconciliation – July 1 st – July 12 th Use Per. 13 in Analytics for finalized transactions Final Close FY15, Period 12 – July 16 th Final Close FY15, Period 13 – Aug 1 st 31 Year-End Overview
All Communications will be available on FSO website FSO website UAccess Community UAccess Financial listserv University Business Events Calendar (UBET) 32 COMMUNICATION PLAN
Monday updates Message of the Day Memos on specific topics Contacts: Accounts & Transactions – Contact your fund account General Information or Questions – 33 COMMUNICATION PLAN
Accounts & Transactions – Contact your fund account General Information or Questions 34 COMMUNICATION PLAN
Additional Updates 35 Vacation payout – available for payouts July 1 st or later ERE Rates are still being negotiated – do not use for budgeting this year Direct Billing ERE for graduate is still pending Admin Service Charge is not final yet
QUESTIONS?