1 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 DA1243 A/R Reminder Letters Enhancements

2 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Overview Overview of A/R Reminder Letter Enhancements With your system set up to use A/R Reminder Letter Enhancements functionality is provided that allows missing reminder letter forms to be created as they are generated The set-up mechanism meets the requirement that the audit can be carried out on standard software ‘out of the box’ Note that to use this functionality the system key SLGENFORM must be set to YES Overview of A/R Reminder Letter Enhancements With your system set up to use A/R Reminder Letter Enhancements functionality is provided that allows missing reminder letter forms to be created as they are generated The set-up mechanism meets the requirement that the audit can be carried out on standard software ‘out of the box’ Note that to use this functionality the system key SLGENFORM must be set to YES

3 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Accounts Receivable Reminder Letters

4 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Reminder Letter Maintenance This option has been enhanced to allow missing forms to be created automatically for a specific form set and category A new action ‘F8-Create’ has been added – selecting this action allows you to create reminder letters forms automatically for each severity, up to the severity number defined, i.e. with severity level 3 defined, forms for levels 1, 2 and 3 will be created

5 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Reminder Letter Maintenance Six forms are created for each severity – for this example a total of 18 forms will be created, i.e. ((6 x Severity 1) + (6 x Severity 2) + (6 x Severity 3)) Existing forms are not overwritten and the system log is updated with a message listing any forms that already exist Six forms are created for each severity – for this example a total of 18 forms will be created, i.e. ((6 x Severity 1) + (6 x Severity 2) + (6 x Severity 3)) Existing forms are not overwritten and the system log is updated with a message listing any forms that already exist Select CR-Confirm to create the reminder letters forms automatically

6 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Generate Reminder Letters If you leave this checkbox blank you will have to create the missing forms via Reminder Letter Maintenance – the missing forms are detailed on the System Log Tick this checkbox to create the missing forms as the generation run fails to find them – any forms created are written to the System Log for reference This option has been enhanced to automatically create missing forms when the reminder letters are generated

7 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Reminder Letters (New) To to spool the reminder letters immediately you must leave this checkbox blank When you select CR-Confirm to generate the reminder letters... This option has also been enhanced to automatically create missing forms when the reminder letters are generated

8 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Reminder Letters (New)...a popup message is displayed asking you whether or not you want to create the missing forms – if you select CR, any missing forms are created as the reminder letters are generated Any forms created are written to the System Log for reference If you choose not to generate the missing forms, i.e. you select ESC, a popup message warns you that forms are missing and recommends that you examine the System Log for further details Any forms created are written to the System Log for reference If you choose not to generate the missing forms, i.e. you select ESC, a popup message warns you that forms are missing and recommends that you examine the System Log for further details

9 of 9 DA1243 A/R Reminder Letter Enhancements Last updated: March-2004 Accounts Receivable Reminder Letters Any missing forms created automatically by the following options should be amended, as required, via the Forms Editor: Generate Reminder Letters Reminder Letters (New) Each form created automatically is detailed on the System Log for reference