Approval System (Workflow) Tender Information System Bid Selection Tool Pre-Qualification Portal Vendor Mgmt System Tendering Software Risk Mgmt System SIR Portal Tender MIS P&M portal Purchase Taxation Insurance Finance EDRC Customer Interface (CRM) Project team (CeMa) Tendering End to End IT-enablement Roadmap Work in progress Planned System already exists To be planned Interface to be built

 Tender Management Information System is an organized assembly of input form and procedures which helps the user in processing data’s and taking proper decision prior to preparation and quoting of tender.  It also serves as a decision-support tool allowing decision makers to evaluate, rate, and compare different alternatives

4 Tender Database Tender in hand, Status, Win-loss, strike rate etc. Project Specific Bid Selection, Review Sheet, SIR, ROCE Caln. etc. MPCS T0 to T10 Tender MIS Estimation Software Earlier Portal (EIP) One portal based format to be filled Now This will make tendering related information like the following readily available to the Top management through portal: Current Status of any tender Tenders-in-hand report Strike rate data Win-Loss analysis Bid Selection report Tender Review sheet Less Efforts, Better Knowledge Management

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Step 1 : Enter your username and password to login

Step 2 : Choose Tender from the Menu to proceed

Step 3 : Choose Region / Sector / BU / Business Line  Data will be displayed based on the access rights you possess

Step 4 : Choose Tender Code to proceed working with modules of Tender MIS

Step 5: Relevant Information will be displayed from Tender Code Creation module. Update * marked fields and click on workings to proceed

Step 5: Bid Evaluation Tool can be invoked by clicking on Workings button Unique BET Code is displayed for reference.

Step 5: SIR can be invoked by clicking on Workings button Unique SIR Code is displayed for reference.

Favorability / Feasibility  This scale evaluates the bid on all the factors which directly affect the success of the bid or the project.  All parameters that affect our chances of winning the project  All parameters that affect our chances of completing the project in the required time & cost and of meeting the revenue / profitability targets Strategic Desirability  This scale evaluates the bid on its effect on the future prospects of the Business unit.  Whether doing the project in question is in line with business plan of the Business unit  Whether doing the project in question can help the BU generate more revenue / profits in the future

Key questions: How will this project affect BU’s future?  What and how much is the strategic value that the project will create for the BU?  What is the trade-off between strategic value created and operational risks? Key questions: What results will the project yield?  Can the project deliver minimum required Revenue / Profit / ROCE ?  How confident is the BU of delivering the project successfully (scope/time/cost/quality)?  Financial favorability  Customer favorability  Capability to execute  Critical Contractual Clauses  Risks that Matter  Project Characteristics Strategy Market desirability Line of Business desirability Customer desirability Technology know how desirability Strategic ParametersOperational / Tactical Parameters

Customer Desirability Market Desirability Technological know- how Desirability Line of Business Desirability This parameter evaluates the strategic nature of customer. Customer desirability will be high if doing the current project ensures substantial future revenue from the customer This parameter evaluates how important is the market for meeting strategic targets of the business unit. Market desirability will be high if doing the current project ensures substantial future revenue from the market or any other related market This parameter evaluates whether the project enables the business unit to gain know-how in a strategically identified technology. This score will be high if doing the current project will enable the business to gain know how in a technology which can be used to earn substantial revenue in future. This parameter evaluates if the project belongs to a line of business in which the business unit wants to operate in future. This score will be high if doing the current project enables the business unit to establish itself in the line of business in question.

Project Characteristics Financial favorability Customer favorability Capability to Execute Critical Contractual Clauses Risks that Matter Risks that may arise from design variations, customer end variability and etc are evaluated Risks that may arise from stringent contractual clauses like LD, Arbitration, Force Majeure and etc are evaluated This parameter evaluation calls for an insight into the execution strategy of both the tender submission and the project itself. Evaluation of parameters like availability of resources, skill set, technology and etc Customer profile, track record and relationship summary are evaluated here Details like expected project profitability, return on capital and expected revenue are evaluated vis-à-vis the firm’s strategic objectives The nature of the project, win probability, possible schedule and cost variance evaluation are the key parameters to be evaluated.

Enables to Record all tenders quoted tender team salient features of the tender Competitor prices and maintain document register clause reference details communications with client tender status - submitted / Final Monitor PQ status and records Strike rate and perform Won – Loss Analysis and integrate BET / SIR with relevant information Updates Productivity norms Labour, Material & Equipment rates Design / Quantity indices Competitor Information Past history of quoted jobs Status of current quoted jobs Strike rate

 SIR is the tool to capture all site investigation data through EIP thus creating ready to use database for quick reference for future bids.  After completion of Site Investigation, The investigating Team has to update all Project specific information ( Viz, Reality check, battery limits, risk assessment, area for enabling works etc. ) in the portal for review and use by the Tendering Team  The Common data ( viz, basic LMP rates) to be maintained centrally in each BU with the help of Regional Project Team.

 As a Contractor, we have to submit our Offer to Client for Construction of Projects  To submit our Offer we should know  What it will Cost us, based on the Terms and Conditions laid down by the Client  What we will Earn in this Project  The System exactly does this TASK