  16 th Annual OSC Readiness Training Program Developing Effective Presentations Katy Miley, R7 OSC

 16 th Annual OSC Readiness Training Program  1 Effective Communication Points  Practice listening skills  Know your information  Do your research  Know your communication objectives  Outline your goals  Know your audience  Speak to their interests  Know your message  Format information and goals for target audience  Know your communication techniques  PPT, Handouts, Flip Charts, Fact Sheets

 16 th Annual OSC Readiness Training Program  2 Pertinent Information  Do your research  Understand past site history  Discuss current activities  Prepare simple data tools Graphs Charts  Correlate statistics with real world examples to give perspective  Organize your information  Chronological, spatial, causal, problem/solution, topical  Use pictures

 16 th Annual OSC Readiness Training Program  3 Communication Objectives  Develop a mission statement for your communication objectives  Tailor your presentation to your objectives  What do you want the audience to do?  Understand  Mobilize  Appreciate  Choose  “If you don’t know what you want to achieve in your presentation your audience never will.” - Harvey Diamond

 16 th Annual OSC Readiness Training Program  4 Speak to your Audience  Research your community information  Population demographics  Local politics and area history  Educational backgrounds  Audience agenda  Personal values  Understand community concerns  Environmental  Health based  Financial

 16 th Annual OSC Readiness Training Program  5 Handling Contentious Issues  Keep a consistent message  Say what you know  Anticipate difficult questions  Be honest about what you don’t know  If you offer to follow up…do so Referral to other resources or staff Web postings s  Build trust

 16 th Annual OSC Readiness Training Program  6 Communication Techniques  Power Point  Useful to organize your message  Minimize information on each screen  Avoid paragraphs and long sentences Only list key points  Avoid animation and sounds  Avoid reading from the slides  Use pictures and color  Use big type/clear font

 16 th Annual OSC Readiness Training Program  7 Communication Techniques  Flip Charts  Useful to record audience input  Write neatly/write big  No light colored markers  Pause speaking to write, or use a volunteer  Use handouts instead of flip charts for extensive information

 16 th Annual OSC Readiness Training Program  8 Communication Techniques  Handouts  Useful for take-home message  Provide pertinent handouts as you proceed Timing is everything  Number your handouts  Direct audience to specific info as needed  EPA fact sheets can be useful handouts

 16 th Annual OSC Readiness Training Program  9 Presentation Tips-Structure  Presentation structure matters  Build a strong open and close  Tell a cohesive story  Use functional building blocks Case studies Statistics Illustrations/pictures Props Analogies

 16 th Annual OSC Readiness Training Program  10 Presentation Tips-Delivery  Practice out loud  Collect and use your own stories and anecdotes  Give real examples for perspective  Details make the difference  Don’t apologize  Study other speakers  Be conversational  Audiences respond to a good story

 16 th Annual OSC Readiness Training Program  11 Presentation Tips-Comfort Zone  Fear of public speaking is normal  You know your site best  Prepare and practice  Consider body language  Eye contact is important  Don’t fiddle  Don’t hide behind the podium  Slow down

 16 th Annual OSC Readiness Training Program  12 Quotes  “The human brain starts working the moment you are born and never stops until you stand up to speak in public.” ~ George Jessel  The best way to sound like you know what you're talking about is to know what you're talking about. ~Author Unknown