Bank Reconciliations/Endowment Accounting General Accounting Plant Accounting Property Management Research Accounting Student Accounting
The UH banking structure includes separate bank accounts for distinct activities, including: operating banks (wire transfers and deposits), accounts payable (vendor checks), payroll, credit card transactions, all bond issuances, and all investments. Reconciliation of all bank statements for UH/UHS. Reconciliation of bank statements and recording of transactions for all non-bond related investment banks, including endowment funds. Recording transfers, trades and realized gains /losses for the endowment fund; recording distributions to 1,000+ individual endowments. Maintaining documentation of stale dated checks, reconciliation of stale dated cost centers, and escheatment of unclaimed property to all 50 states.
Review and analyze all journals processed by campus departments. Conduct cash handling reviews for change and petty cash funds. Prepare state and local sales and hotel occupancy reports. Reconcile transfers between campuses. Review annual cash handling procedure and resale inventory packet submissions. Reconcile Support Organization gifts and gifts-in-kind recorded in the General Ledger to Support Organization documentation and tax filings. Review campus accounting practices and make recommendations for improvements. Conduct training for cash and credit card handling, journal entry. Payroll reallocations and suspense clearing Payroll liability account reconciliations Review of accounts receivable reports from campus departments and preparation of annual Accounts Receivable report.
Preparation of entries to fund facilities projects or return funds when the project is deemed completed. Review of construction in progress activities and identification of new CIP assets or assets in service. Review of all bond-related bank statements and preparation of journal entries to record bank transactions. Preparation of journal entries to record bi-annual debt service payments. Work with consultants and FP&C on the accounting and record keeping for, and recovery of, natural disaster losses. Monitor debt-supported capital projects for funding needs. Prepare entries to reimburse departments for insurance claims and losses.
Assigning tag numbers to capital and controlled equipment. Maintaining records in the PeopleSoft Asset Management System of: asset locations, custodians, off-campus equipment, and changes in equipment status (purchases, sales, obsolescence, etc). Oversight and review of annual physical inventory. Analysis and reconciliation of capital and controlled asset General Ledger accounts. Preparation of journal entries to record capitalization of assets, depreciation, and changes in asset status.
Running Revenue Recognition and Letter of Credit General Ledger processes to record revenue and accounts receivable for all sponsored projects. Requesting funds for Letter of Credit sponsored projects. Recording billings and collections of non-Letter of Credit sponsored projects. Preparation of statements for sponsors past due. Preparing quarterly Federal Financial Reports of billings and collections. Reconciliation of General Ledger accounts related to student loans. Preparation of annual reports related to student loans. Preparation of annual reports related to federal and state sponsored research.
Set up of all Item Types in the Student system to help ensure appropriate accounting treatment. Review and posting of all General Ledger feeds from the Student system. Reconciliation of Accounts Receivable between the Student system and the General Ledger. Review and analysis of tuition and fee revenues for the recording of state-mandated set-aside of funds. Preparation of annual state required reports of Tuition and Fee information. Research and analysis of student system related transactions. Management of student system processes that affect the General Ledger.
Gretta McClain, Assistant Director – Accounting Services Margaret Drew, Manager – Plant Accounting Minhthu Pham, Property Manager – Property Management Andrea Tebo, Manager – Research Accounting Andrew Hoang, Manager – Student Accounting Karin Livingston, Executive Director – General Accounting Website: