Agency Report Tallahassee March 19, 2015 Early Learning Coalition Executive Director Meeting

Agency Report Welcome and Introductions Introduction of Staff Agency Report Rodney J. MacKinnon Interim Executive Director 2 Executive Directors Meeting

Agency Report 3 Operations Stephanie Gehres Deputy Director Operations

Agency Report Child Care Development Block Grant Fund (CCDBG) Update State Plan Timeline OMB Uniform Requirements ELAC Finance Committee Worksheets 4 Operations

Agency Report 5 EFS Modernization Project Melanie May Deputy Director Information Systems

Agency Report Agile Methodology ‒3-week sprints Project Scope Update ‒CCR&R ‒Provider Portal 6 EFS Modernization Project Updates

Agency Report Workgroups ‒School Readiness business processes ‒VPK business processes ‒CCR&R business processes ‒Provider business processes ‒Reporting ‒Transition planning (data migration, training, operations support) EFS Database Migration Status ‒16 coalitions in varying stages of the process 7 EFS Modernization Project Updates

Agency Report Select a Program – VPK and/or School Readiness (SR) Complete Prequalification Questions (SR) Child Care Resource and Referral (CCR&R) Intake Request Re-enrollments/Transfers Request Guardianship Transfer Upload Documents Download COEs/Payment Certificates Select a Provider for Enrollment Check Application Statuses Family Portal To-Be Modules Complete and Submit Provider Agreements Complete and Submit CCR&R Provider Updates Complete, Certify and Submit Attendance Rosters Request Prior Period Adjustments Submit Signed Certificate of Eligibility (COE)/Signed Payment Certificate Upload Documents Notifications/Correspondence Provider Portal To-Be Modules Process Applications/CCR&R Requests Assign Application Statuses Generate COEs/Payment Certificates Process Account Requests Process Enrollments Process Re-enrollments/Transfers Process Guardianship Transfer Requests Complete Interviews Complete Redeterminations (SR only) Attendance Roster Processing Create Payment File Process Prior Period Adjustments Closeout Reporting Periods Generate Reports System Administration Notifications/Correspondence Core System To-Be Modules High-Level Project Scope 8

Agency Report 9 Programs Eileen Amy Deputy Director Early Learning Programs

Agency Report 10 Agency Report – School Readiness Statewide School Readiness Paid Enrollments July 2012 to January 2015

Agency Report 11 Agency Report – School Readiness School Readiness Average Monthly Waiting List History to (YTD)

Agency Report 12 Agency Report – School Readiness School Readiness Monthly Waiting List History to (YTD)

Agency Report School readiness providers must implement character development program to develop basic values Section (1)(g), Florida Statutes 13 School Readiness Curriculum Approval Agency Report – School Readiness

Agency Report Character Development The approved school readiness curricula list has been updated to include curricula that embeds verified character development 14 Agency Report – School Readiness School Readiness Curriculum Approval

Agency Report Statewide Provider Contract Rule 6M-4.610, FAC. (Effective March 1, 2015) Frequently Asked Questions (FAQ) School Readiness Application and Waiting List Procedures Proposed Rule 6M Comments due by March 20, Workshop – March 19 – 12:30 p.m.-2:30 p.m - Hilton 15 School Readiness Program Rules

Agency Report 16 VPK Program Year Enrollments to * Agency Report – VPK Source: Voluntary Prekindergarten Education Estimating Conference, March * are actual enrollments, are estimated enrollments, and to are projected enrollments

Agency Report 17 VPK Program Participation Rate to * Agency Report – VPK Source: Voluntary Prekindergarten Education Estimating Conference, March * are actual enrollments, are estimated enrollments, and to are projected enrollments

Agency Report 18 Percentage of VPK Providers on Probation to Agency Report – VPK Source: Office of Early Learning, VPK Readiness Rate Data, as of March 2015

Agency Report 19 VPK Contracting Guidance Agency Report – VPK Challenge Early learning coalitions need to begin contracting process for –Summer 2015 –School Year

Agency Report 20 VPK Contracting Guidance (cont’d.) Agency Report – VPK Summer or school year programs currently not on probation –Contract

Agency Report 21 VPK Contracting Guidance (cont’d.) Agency Report – VPK Summer or school year programs currently on probation –Contract, assuming provider has approved improvement plan in place as result of VPK readiness rates and was not subject to good cause exemption as result of VPK readiness rates –Providers continue to follow previously approved improvement plan –Adherence to improvement plan monitored by coalition

Agency Report 22 VPK Contracting Guidance (cont’d.) Agency Report – VPK Summer or school year VPK programs approved for good cause exemption in VPK readiness rates cycle –Do not contract at this time –OEL will be providing additional guidance concerning these providers as those exemptions were only valid for one year by law

Agency Report Beginning fall 2015, all VPK programs will use VPK Assessment and Teaching Strategies GOLD Two rules pertain to VPK pre- and post-assessments Rule 6A F.A.C. specifies ­instruments to be used for pre- and post-assessment ­who can administer instruments ­training assessors must have Rule 6M F.A.C. outlines ­how to order materials ­reporting results and deadlines ­each coalition’s responsibilities ­consequences for not complying 23 Pre- and Post-Assessments in Agency Report – VPK

Agency Report Flier and At-a-Glance document answers many frequently asked questions 24 Pre- and Post-Assessments in (cont’d.) Agency Report – VPK

Agency Report 25 Single Point of Entry (SPE) – Approving Applications for VPK Agency Report – VPK SPE began allowing VPK applications Jan. 1, 2015 Err on side of “family friendly” Approve valid applications Do not reject valid applications because all VPK providers are not yet known Child’s certificate of eligibility is available in system upon approval and can be printed upon demand

Agency Report 26 Single Point of Entry (SPE) – Approving Applications for VPK (cont’d.) Agency Report – VPK Child’s certificate of eligibility (COE) is available in system upon approval and can be printed upon demand (more than once if needed) Determine communications with families with rising VPK children –“Some providers may not be accepting COE yet”

Agency Report 27 Single Point of Entry (SPE) – Approving Applications for VPK (cont’d.) Agency Report – VPK Determine communications with prospective VPK providers –ELCs’ process (since COEs are available earlier in year than previously) –Idea Providers hold Certificate of Eligibility until contract signed

Agency Report 28 OEL Pinterest Site Agency Report Domains of Florida Early Learning and Developmental Standards Early Childhood Research and Resources Ideas for Teachers Family Resources

Agency Report 29 OEL Pinterest Site (cont’d.) Agency Report Vetted by cross-program team within OEL Approved items include descriptors related to standards as applicable Updated monthly

Agency Report Child Care Resource and Referral 30

Agency Report Child Care Resource and Referral 31

Agency Report Partner Initiatives and CCR&R Consumer Education Promotes informed choices for families  Provides tools for families to help identify quality child care and find resources for families Topics of interest  Quality child care  Financial assistance  Community resources  Child development  Family engagement 32

Agency Report Partner Initiatives and CCR&R Rule Revision ‒Rule 6M Florida Administrative Code, F.A.C., Child Care Resource and Referral ‒Draft of potential changes sent to representative EDs and focus group ‒Begin rulemaking process with intent to present at summer State Board of Education meeting 33

Agency Report Partner Initiatives and CCR&R Rule Revision (cont’d.) –Includes greater emphasis on consumer education –Removes requirement for cover letter and informational packet –Ensures access to CCR&R services and consumer education for all families 34

Agency Report Child Care Resource and Referral Provider Updates Provider updates due no later than May 31 Current Status Report as of March 3, 2015, provided in packets Complaint Process Verify contact with coalitions 35

Agency Report 36 Legislative Update Elizabeth Moya Director, Legislative Affairs

Agency Report Legislative Session Proposed Legislative Budget Rules Timeline | Tracking

Agency Report 38 Director’s Discussion Rodney MacKinnon Interim Executive Director

Agency Report CCEP School Readiness Curriculum Performance Funding Other 39 Discussion Items Director’s Report

Agency Report Next Meeting June 11, 2015