Humanitarian Supply Management System

Developed by PAHO/WHO at first only for health related activitiesDeveloped by PAHO/WHO at first only for health related activities At the moment it comprises all disaster management aspectsAt the moment it comprises all disaster management aspects Frequently updatedFrequently updated Very user-friendlyVery user-friendly Free and accessible through the InternetFree and accessible through the Internet Software Version 5.1 The Program Software Version 5.1 The Program

Software Version 5.1 What does SUMA do? Software Version 5.1 What does SUMA do? Show efficiency within the disaster response management by institutions that use the systemShow efficiency within the disaster response management by institutions that use the system Donor agencies may receive immediate reports after their donations have arrivedDonor agencies may receive immediate reports after their donations have arrived Information exchange between institutions improves transparencyInformation exchange between institutions improves transparency

1.Sort 2.Classify 3.Inventory Software Version 5.1 What does SUMA do? Software Version 5.1 What does SUMA do?

Urgently needed: Priority # 1 I wish I could dump it somewhere! # 3 Nice, but can wait: # 2 1.Sort the supplies by assigning a level of priority

What is it? A construction tool or a surgical piece of equipment?What is it? A construction tool or a surgical piece of equipment? Pre-established categoriesPre-established categories 2.Classify all incoming supplies

Classify We only classify those supplies that are needed, in pre- established technical categoriesWe only classify those supplies that are needed, in pre- established technical categories

Classify Each category is divided in subcategories Example - Category Pharmaceuticals: Subcategory Antibiotics:

Classify Each subcategory is divided in items Example - Category Pharmaceuticals: Subcategory Antibiotics: Item: Erythromycin

Technical characteristicsTechnical characteristics Presentation unit (sirop, tablettes…)Presentation unit (sirop, tablettes…) Packaging information (bottles, boxes..)Packaging information (bottles, boxes..) Total quantitiesTotal quantities 3.Inventory of the items to know their:

So we can: –Make daily reports to the authorities –Know the quantities and the stock of incoming supplies –Have control over demand and supply. Inventory

SUMA is INFORMATION

1.Easy to work with 2.Free 3.Information exchange between different warehouses and institutions Software Version 5.1 Strengths Software Version 5.1 Strengths

4.Interface with Excel 5.No need for sophisticated computers 6.Promotion of transparency and efficiency Software Version 5.1 Strengths Software Version 5.1 Strengths

1.Limited possibilities to make reports 2.No financial administration possible 3.Still lacking a national and international political commitment Software Version 5.1 Weaknesses Software Version 5.1 Weaknesses

Central Module : Consolidates the information from the Field Units and the Warehouses. Analyses the information. Can manage supplies Three components: Actual system 1

Field Unit Prepared by Central Module. To do so, one first has to install and configure SUMA Central. The Field Unit is a completely operative element. It’s most important tasks are: 2  Registrer the incoming supplies Three components: Actual system

2  Delivery of supplies to their specific destination Three components: Actual system Field Unit Prepared by Central Module. To do so, one first has to install and configure SUMA Central. The Field Unit is a completely operative element. It’s most important tasks are:

2  Send information on the received supplies and the deliveries made to SUMA Central Three components: Actual system Field Unit Prepared by Central Module. To do so, one first has to install and configure SUMA Central. The Field Unit is a completely operative element. It’s most important tasks are:

Warehouse For the basic administration of a warehouse. It’s characteristics are: 3 Three components: Actual system  Independently from the others, the warehouse module can be installed even before or during a disaster. Reports can be made with information of the supplies stocked, received and delivered to SUMA Central or other warehouses.

3 Three components: Actual system  The warehouse registers the entries. Entries may have different origins, but their destination is always the warehouse. Therefore, all supplies have to be delivered. Warehouse For the basic administration of a warehouse. It’s characteristics are:

3 Three components: Actual system  The warehouse module can consolidate information for several warehouses, can make reports of all or only a specific warehouses Warehouse For the basic administration of a warehouse. It’s characteristics are:

Field Unit SUMA Central Donors Supplies Information Supplies Entry points Supplies Distribution Warehouse Distribution Warehouse Distribution SUMA SYSTEM

Not only a software, but an entire system Training of peopleTraining of people Political awareness of the importance of transparency in humanitarian supply managementPolitical awareness of the importance of transparency in humanitarian supply management Flexibility: the system can be used in both disaster situations, as well as in “normal” situationsFlexibility: the system can be used in both disaster situations, as well as in “normal” situations

Central levelCentral level –Coordinator –Team of consultants Field UnitsField Units –2 operators for each unit WarehouseWarehouse –1 responsable –2 operators The SUMA team