Structure of Little League Baseball, Inc The First Level: The Local Little League The Second Level: The District The Third Level: The Region The Fourth Level: International Headquarters

SOUTHERN REGION CLINICS DATEEvent Name Nov 1 - 3, 2002 League Admin Clinic Nov 8-10, 2002Dist Admin/ADA Seminar Nov , 2002 Umpire I and II Dec 6 - 8, 2002 Umpire I and II Jan , 2003Leag Admin Clinic/ Coach and Mgrs Jan , 2003 Umpire I and II

FL DISTRICT 17 CLINICS The District provides clinics: Administrative – League Board of Dir. Player Agents – How to run Tryouts & Drafts. Umpires – Rules & Mechanics of field work. Coaches – Rules, Safety, Health Safety Officers – Assist in preparing & updating Safety Manual for each League.

BOARD OF DIRECTORS AN OVERVIEW OF DUTIES AND POLICIES RELATING TO THE BOARD OF DIRECTORS

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY GOVERN (RUN) THE LEAGUE. reg 1 (b) THEY ARE REQUIRED TO APPROVE LEAGUE PRESIDENT’S APPOINTMENTS OF PERSONNEL TO MANAGE, COACH AND UMPIRE ON AN ANNUAL BASIS. reg 1 (b).

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE REQUIRED TO APPROVE/DISAPPROVE VOTING MEMBERSHIP PRIVILEGES TO VOLUNTEERS IN THE LEAGUE. art x sec 1. THEY MAY NOT MOVE ANY MOTION ADVERSE TO THE LITTLE LEAGUE PROGRAM. ANY SUCH ACTION VIOLATES POLICIES AND THAT BOARD NO LONGER REPRESENTS THE MEMBERSHIP. policy.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE RESPONSIBLE FOR ADOPTING, MAINTAINING AND SUBMITTING TO LITTLE LEAGUE HEADQUARTERS FOR APPROVAL A CONSTITUTION CONSISTENT WITH ALL THE RULES, REGULATIONS AND POLICIES OF LITTLE LEAGUE BASEBALL, INC. AND ARE RESPONSIBLE FOR MAKING AVAILABLE TO THE MEMBERSHIP COPIES OF THE CONSTITUTION AS NECESSARY. reg 1 (c).

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE RESPONSIBLE FOR THE LEAGUE’S BOUNDARIES. reg 2 (a). THEY ARE REQUIRED TO APPROVE ALL SCHEDULES, INCLUDING PRACTICE, REPLAYED, CONTINUED OR RESCHEDULED GAMES. reg 8.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE RESPONSIBLE FOR ASSURING REQUIRED INSURANCE COVERAGE IS OBTAINED FROM LITTLE LEAGUE OR THEY MUST HAVE ANY NON-LITTLE LEAGUE INSURANCE APPROVED BY THE REGIONAL HEADQUARTERS. reg 1 (c) 7.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY MAY APPROVE A PLAYER’S REQUEST TO CONTINUE PLAYING IN THEIR LEAGUE UNDER REGULATION 2 (d) AND AN AUTHORIZED ADULT’S CHILD UNDER REGULATION 4 (h). reg 2 (d) & reg 4 (h).

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE REQUIRED TO APPROVE A MANAGER’S REQUEST FOR A REPLACEMENT PLAYER. reg 3 (d) & (e). THEY ARE REQUIRED TO APPROVE A PLAYER’S EXCUSE FOR FAILING TO ATTEND AT LEAST 50% OR THE TRYOUT SESSIONS, OR THE PLAYER FORFEITS ELIGIBILITY FOR THE CURRENT SEASON. reg 4 (f).

SPECIFIC DUTIES OF BOARD OF DIRECTORS: Releasing a Player During the Off- Season. reg 3 (e). Manager must make BOD aware of reason in writing. Board of Directors will decide. If released, player is notified in time to attend tryouts next season.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE REQUIRED TO SELECT AND PUBLISH HOW LEAGUE CHAMPIONS ARE DETERMINED PRIOR TO THE START OF SEASON PLAY. policy. THEY ARE REQUIRED TO SELECT THE METHOD UTILIZED TO SELECT ALL-STAR PLAYERS AND COACHES. tourn rules.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE REQUIRED TO REVIEW AND INTERVIEW MANAGERS, COACHES OR PLAYERS REMOVED FROM A GAME, AND TAKE APPROPRIATE ACTION. reg 9.05 (c). THEY ARE REQUIRED TO REVIEW THE 10 RUN RULE OPTION (e) note.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE REQUIRED TO REVIEW ANY FORFEIT REQUESTS, WHERE A TEAM IS UNABLE TO FIELD 9 PLAYERS. rule 4.16 & THEY ARE REQUIRED TO RULE ON VIOLATIONS OF FIELD DECORUM RELATING TO PLAYERS, ACTIONS OF LEAGUE PERSONNEL OR SPECTATORS FOR PENALTY. rule 4.19 note 1.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY HAVE THE RIGHT TO REMOVE MEMBERS FROM THE ORGANIZATION FOR JUSTIFIABLE REASONS (REGULAR, PLAYER, HONORARY, SUSTAINING). art III sec 4.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY ARE REQUIRED TO APPOINT ANNUALLY AN AUDITING COMMITTEE TO REVIEW FINANCIAL ASPECTS OF THE PROGRAM AND VALIDATE THE ANNUAL FINANCIAL STATEMENT WHICH MUST BE PUBLISHED. PRESIDENT, TREASURER AND ANY SIGNATORIES OF CHECKS ARE NOT ELIGIBLE. art VIII sec 11.

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY MAY ELECT HONORARY MEMBERSHIP TO AN INDIVIDUAL IN RECOGNITION OF EXEMPLARY SERVICE. art III sec 2 (c). THEY MAY ELECT SUSTAINING MEMBERSHIP TO AN INDIVIDUAL IN RECOGNITION OF FINANCIAL OR OTHER CONTRIBUTIONS. art III sec 2 (d).

SPECIFIC DUTIES OF BOARD OF DIRECTORS: THEY MAY FILL VACANCIES ON THE BOARD. art VI sec 4. THEY MAY SET DUES FOR MEMBERSHIP IN THE ORGANIZATION. art IV sec 1.

BASIC LEGAL DUTIES OF BOARD MEMBERS: Diligence –Must act with the care of a reasonably prudent person. Loyalty–Refrain from engaging in activities that injure or take advantage of the organization. Obedience–Must abide by the laws and the terms of an organization’s Constitution and Bylaws.

WHO SHOULD BE ON THE BOARD: People with specific areas of expertise People with the time to serve People who are interested in the organization People to represent different activities within an organization

WHO SHOULD BE ON THE BOARD: People to represent different activities within an organization People who are independent; with no conflicts of interest People who qualify under the organization’s Constitution and Bylaws

ACTIONS BY DIRECTORS: Should be as a result of well- documented facts or a discussion which considered all relevant facts.

BOARD MEETINGS: Frequent attendance should be mandatory Regular meeting dates Written agenda should be prepared Should allow adequate time to thoroughly discuss all issues Information should be distributed to Board members well ahead of meeting

BOARD MEETINGS: (Cont) Open discussion should be encouraged President of league should remain as neutral as possible during discussions All meetings should be accurately and completely documented

DELEGATION OR RESPONSIBILITY: Use of committees permits a more careful examination of a particular matter. Clearly define everyone’s responsibilities, from Board President to assistant coaches. Select and use experts.

BOARD MEMBERSHIP POLICY: No Board Member shall at the same time hold office or be a Member of the Board of any other youth baseball program, or function as a representative of such a program.

DIRECTORS AND OFFICERS LIABILITY CLAIMS: SITUATIONS THAT CAN GIVE RISE TO LIABILITY CLAIMS: Eligibility Discrimination Failure to Address the Rules and Regulations Denial of Coaching Opportunities Dismissal of Umpire/Coach Breach of Contract