Foster Youth Data in CALPADS

Agenda Why Foster in LCFF How CALPADS Foster Data are Used Foster Youth Definition & Status Type Foster Youth Identification – Matching Logic – Manual Matching Reports Local Coordination and Considerations Resources Foster Youth Data in CALPADS

WHY FOSTER IN CALPADS Foster Youth Data in CALPADS

Why Foster in LCFF? Foster youth are children for whom the State is responsible because they have suffered abuse or neglect Foster youth have significantly worse educational outcomes than other at-risk student subgroups Students in care have the highest dropout rate and lowest graduation rate of any student subgroup Students in care are more likely to miss more school days than their peers Foster Youth Data in CALPADS

Why Foster in LCFF? Local Control Funding Formula (LCFF) enacted as part of budget package Major change to school finance system Legislature recognized unique challenges of Foster youth by creating subgroup for targeted services Approximately 60,000 in CA Local Control and Accountability Plan should include goals and actions unique to foster youth and specific to their education needs Foster Youth Data in CALPADS

HOW FOSTER DATA ARE USED IN CALPADS Foster Youth Data in CALPADS

How CALPADS Foster Data are Used Identify foster students to ensure they receive appropriate educational supports and services as outlined in Local Control and Accountability Plans (LCAP) For inclusion in the unduplicated pupil count (UPC) used to calculate the Local Control Funding Formula (LCFF) supplemental and concentration grants For inclusion in the foster subgroup for the state Academic Performance Index (API) Continuously enrolled students are enrolled on Census Day through the first day of testing without an enrollment gap of more than 30 consecutive calendar days Foster Youth Data in CALPADS

LCAP Goals and Actions The intent of LCFF is for LEAs to serve any student identified as a foster youth at any time during the school year Summary data should help LEAs develop LCAP goals and activities, identifying need for services and resource allocation at the COE, district and school levels LCAP goals and actions should include all foster students It is not the intent of the statute for LEAs to only serve the specific students used in the LCFF funding and accountability calculations Foster Youth Data in CALPADS

FOSTER YOUTH DEFINITION AND STATUS TYPE Foster Youth Data in CALPADS

STATUS TYPE DEFINITION Foster Youth Definition & Status Type Under LCFF Regardless of where the youth is living Dependent of the court (subject of a WIC Section 300) Ordered removed from the home and placed in foster care Ward of the court (subject of WIC Sec. 602) and removed from the home Non-minor dependent under placement responsibility of child welfare, probation, or tribal organization Participating in a transitional living case plan Student between 18 and 21 enrolled in high school CDSS identification of foster students in an out-of-home placement status Foster Placement CDSS identification of foster students in family maintenance status Foster Family Maintenance Foster Youth Data in CALPADS

NOT “Foster Youth” Under LCFF A child or youth who is in a “voluntary placement.” A child or youth who is living with relatives or friends and who is not a dependent of the court A child or youth who is a ward of the juvenile court pursuant to a petition filed under WIC Section 602 who is either living at home or has been ordered to be placed in a corrective or rehabilitative facility but has not been ordered to be removed from his or her home into a foster care placement Who is not Considered “Foster Youth” under the LCFF Foster Youth Data in CALPADS

LCFF Definition of Foster Youth Foster Youth for LCFF Dependent of the court based on a petition filed under Welfare and Institutions Code (WIC) Section 300. These foster youth may be receiving services from county social services or probation departments, and includes all stages (pre- placement family maintenance, family reunification, post-placement family maintenance, permanent placement [formerly “long-term foster care”], and supported transition) Yes Ward of the court based on a petition filed under WIC Section 602. Ordered by a court to be removed from the home and placed in foster care Yes Not been ordered to be removed from the home and placed in foster care No Voluntary placements No Non-minor dependent of child welfare, probation, or a tribal organization participating in a transitional living case plan Yes Foster Youth Data in CALPADS

CDSS Service Components CWS/CMS Service Component TypeDescription Pre-Placement (Family Maintenance) Child/youth is living at home receiving family maintenance services aimed at preventing removal of the child. Family Reunification (Foster Placement) Child/youth is in an out-of-home placement receiving services aimed at reuniting the family. Post-Placement (Family Maintenance) Child/youth is in the process of being permanently reunited with his/her family following an out-of-home placement and is back living at home while the family receives services aimed at keeping the child in the home. Permanent Placement (Foster Placement) Child/youth is in an out-of-home placement permanently and services to the family have been terminated. This was previously referred to as “long-term foster care”. Supported Transition (Foster Placement) A non-minor dependent age 18–21 participating in a transitional independent living case plan. Foster Youth Data in CALPADS

FOSTER YOUTH IDENTIFICATION Foster Youth Data in CALPADS

Foster Data Process The California Department of Social Services (CDSS) maintains a statewide data system, Child Welfare System/Case Management System (CWS/CMS), that includes all foster youth in the state of California County Welfare Department social workers update CWS/CMS on a daily basis with new foster cases or changes to existing cases CDSS provides the CDE a file of current foster youth on a weekly basis based on the LCFF definition of a foster youth CALPADS matches these youth with students enrolled in CALPADS and through this match identifies which students are currently in the foster system Where Does the Data Come From? Foster Youth Data in CALPADS

Foster Youth Identification Weekly Match Weekly matches are based on key elements : 1.First & Last Name, Exact Match on Date of Birth, and LEA enrollment 2.Student address used when enrollment is missing Manual Match New User Interface (will be available in Jan-2015 release) 10-digit Foster Client ID or 19-digit Foster Case ID Required Matches based on students in CDSS file * Includes counts for matched foster students enrolled on census day (Not Certified) Report 1.17 – Certification Report* Report 1.18 – Supporting Report Two Snapshot Reports Two new ODS reports Report 5.6 – ODS Report Report 5.7 – ODS Report Fall – 1 Snapshot Data Ongoing ODS Data Foster Youth Data in CALPADS

State versus Local Manual Match The goal is for LEAs to rely solely on the state match and direct resources to local data sharing activities LEAs may serve foster students identified through a local match in accordance with their LCAP – LEAs do not have to submit this data to CALPADS to “use” Until state match is well established LEAs may choose to continue conducting local matches LEAs may also identify students who they believe are LCFF foster, but who do not show up in the statewide match due to issues of timing, data quality, or definition Foster Youth Data in CALPADS

State versus Local Manual Match LEAs will be able to use the Client or Case ID to “look up” a student they believe to be foster in CALPADS, but who does not show up on the CALPADS report LEAs can “match” using the client or case ID Students “found” will then be included in CALPADS foster reports Both matched and unmatched Client IDs and Case IDs will be maintained in CALPADS LEAs cannot submit a foster program record to CALPADS The foster look-up functionality (available in January 2015) is the only way for LEAs to identify a student as foster Foster Youth Data in CALPADS

REPORTS Foster Youth Data in CALPADS

Certification Report – 1.17 Supplemental funding counts are based on: 1.Being identified as FRPM Eligible or 2.Being classified as English Learners or 3.Being identified as Foster Youth. More detail in Section 14 of the CALPADS User Manual Foster Youth Data in CALPADS

Supporting Report – 1.18 Supporting report now shows foster and homeless details for students in selected school derived from SPRG record. More detail in Section 14 of the CALPADS User Manual Foster Youth Data in CALPADS

Weekly Foster Reports New weekly reports with information from CWS/CMS These reports will only show CURRENT foster students If a student is no longer a foster student, the student will drop off this report To help LEAs identify the students who are no longer foster students, a new report (available in January 2015) will provide all “former” foster students during that academic year – Reports will be purged at the end of the academic year Foster Youth Data in CALPADS

Weekly Foster Reports CALPADS provides foster youth information – Districts will have access to the following reports: – 5.6 Foster Youth Enrolled – Count – 5.7 Foster Youth Enrolled – Student List – COEs will have access to the following reports: – C/A 5.6 Foster Youth Enrolled – Count – C/A 5.7 Foster Youth Enrolled – Student List Foster Youth Data in CALPADS

Weekly Foster Reports School CodeSchool Name- Grade LevelTotal by GradeFoster Placement Foster Family Maintenance TOTAL - Selected School(s) KN ALL School CodeSchool Name Grade Total by GradeFoster Placement Foster Family Maintenance Bear Flag Elementary KN ALL Bowling Green Elementary KN ALL Foster Youth Enrolled - Count Foster Youth Data in CALPADS

Weekly Foster Reports CDSS Foster Data County of Jurisdiction *Service TypeClient IDCase ID Case Start Date Episode Start Date Episode End Date Social Worker Name Social Work Phone Number **Responsible Agency Parental Right Limited Court Appointed Educational Rep Name Court Appointed Educational Rep Phone Number Last Update Date SacramentoFMJvV5ksj34A /1/2014 Joe Smith(530) PYJeremy Smith(530) /1/2014 SacramentoPPPFVxUP38A /2/20147/2/2014 Juanita Lopez(530) CNMary Martin(530) /2/2014 SacramentoFMSugFBw143S /1/20137/1/20133/15/2014Joe Smith(530) CNJose Martinez(530) /30/2014 SacramentoPT6cLrYQ /14/20147/14/2014 Clarisa Huang(530) PYMaria Swenson(530) /14/2014 SacramentoFMJYDnY8Y /15/2014 Andy Anderson(530) PYConstance Ving(530) /1/2014 SonomaFMMlj*&8Y /15/20147/1/2014 Dana Roberts(707) PYMartina McBride(707) /1/2014 YoloFM8Lkj*sj34A /1/20144/1/2014 Jon Clark(530) CNMichael Hughes(530) /1/2014 Student Enrollment School CodeSchool NameSSIDStudent NameLocal ID Grade LevelStart DateStatus Bear Flag Elementary Aberman, David /1/ Primary Bear Flag Elementary Ackman, Stephanie /2/ Primary Bear Flag Elementary Adams, John KN1/1/ Primary Bear Flag Elementary Burnett, Lisa KN7/14/ Primary Bear Flag Elementary Crawford, Christina KN7/1/ Primary Bowling Green Elementary Abraham, Vanessa /1/ Primary Bowling Green Elementary Thompson, David /1/ Primary 5.7 Foster Youth Enrolled – Student List Foster Youth Data in CALPADS

Weekly Foster Reports Column HeadingDescription Service Type FM = Family Maintenance P = Out-of-home placement Case Start Date Date most recent case opened; not necessarily an indication of when student first entered the child welfare system Episode Start/End Date Start/end date of an out-of-home placement; family maintenance students should have episode end dates Social WorkerName and Phone Number Responsible AgencyC = Child Welfare, P = Probation Parental Right LimitedY/N Appointed Educational RepresentativeName and Phone Number 5.7 Foster Youth Enrolled – Student List Foster Youth Data in CALPADS

Weekly Foster Reports - COEs COE reports provides aggregate counts by district and school Foster students enrolled in my county/placed by my county Foster students enrolled in my county/placed by another county Foster students enrolled in another county/placed by my county COEs will be able to see student level data of students Foster Youth Data in CALPADS

C/A C/A Foster Youth Enrolled - Count User Selections:Academic Year: Current Academic Year Data View: ODS As of: Current Date User Selections:County:Sacramento Reporting EntityLEA: All School Type: All School: All User Selections: Student County of Jurisdiction:All (or any one or more of the following options: Enrolled in my county/placed by my county Enrollment Status:All (10, 30)Enrolled in my county/placed by another county GradeAll (KN, 01-12, UE, US)Enrolled in another county/placed by my county) Gender:All Ethnicity/Race:All English Language Acquisition Status: All Title I Part C Migrant:All (Y/N) Special Education:All (Y/N) Gifted and Talented:All (Y/N) 5.6 C/A Foster Youth Enrolled - Count Weekly Foster Reports - COEs Foster Youth Data in CALPADS

County of Jurisdiction County of Enrollment LEA CodeLEA Name School CodeSchool Name+ Grade LevelTotal by Grade Foster Placement Foster Family Maintenance InyoSacramento San Juan Unified Arden Middle TOTAL - Selected School(s)ALL101 TOTAL - Selected LEA(s)ALL101 TOTAL - Selected County of Jurisdiction(s)ALL101 SacramentoInyo Bishop Unified American Elementary KN000 TOTAL - Selected School(s)ALL Liberty High TOTAL - Selected School(s)ALL Westlake Middle TOTAL - Selected School(s)ALL110 TOTAL - Selected LEA(s)ALL Death Valley Unfied Mitchell Intermediate TOTAL - Selected School(s)ALL101 TOTAL - Selected LEA(s)ALL101 Sacramento Sacramento City Unified 5.6 – C/A Foster Youth Enrolled – Count Weekly Foster Reports - COEs Foster Youth Data in CALPADS

Weekly Foster Reports - COEs C/A C/A Foster Youth Enrolled - Student List User Selections: DataAcademic Year:Current Academic YearSort by: County of Jurisdiction Name, County Name, LEA Name, School Name, Grade Level, Student Name View: ODS As of: Current Date User Selections:County: Sacramento Footnote: * Service Type: FM=Family Maintenance; P=Foster Placement Reporting EntityLEA: All ** Responsible Agency: C = Child Welfare; P = Probation School Type:All School: All User Selections: StudentCounty of Jurisdiction:All (or any one or more of the following options: Enrolled in/placed by my county Enrollment Status:All (10, 30) Enrolled in my county/placed by another county Grade: All (KN, 01-12, UE, US)Enrolled in another county/placed by my county) Gender: All Ethnicity/Race:All English Language Acquisition Status: All Title I Part C Migrant:All (Y/N) Special Education:All (Y/N) Gifted and Talented:All (Y/N) Student Enrollment County of Jurisdiction County of EnrollmentLEA CodeLEA Name School CodeSchool NameSSIDStudent NameLocal ID Grade LevelStart DateStatus InyoSacramento San Juan Unified Arden Middle White, Vana /23/ Primary SacramentoInyo Atwater Unified American Elementary Letterman, David /2/ Primary SacramentoInyo Atwater Unified Liberty High Thompson, Dennis /1/ Short- term 5.7 – C/A Foster Youth Enrolled – Student List Foster Youth Data in CALPADS

Weekly Foster Reports – in development Former Foster Youth Enrolled – Count Foster Youth Data in CALPADS

Weekly Foster Reports – in development Former Foster Youth– Student List Foster Youth Data in CALPADS

LOCAL CONSIDERATIONS AND COORDINATION Foster Youth Data in CALPADS

Systemic Considerations – Interagency Work Providing effective services and support for foster students requires a coordinated effort by: – Educational Agencies—county offices of education, districts, schools – County Welfare Agencies – County Probation Agencies – Juvenile Courts – Other stakeholders Coordination is required in the areas of: – Data sharing – Building comprehensive and coordinated services and support systems Foster Youth Data in CALPADS

Systemic Considerations – Data Systems Data Sharing CALPADS identifies for LEAs, who their foster students are CALPADS does not provide the real time information needed to provided effective delivery of services and supports such as for: – Education Assessments – Education Teaming – Educational Case Management – Appropriate School Placement – Application of Foster Youth Education Entitlements Foster Youth Data in CALPADS

Systemic Considerations – Data Systems Case management data systems exist that facilitate the real time sharing of day-to-day foster data – School Attendance – Class Schedules – Course Grades – Suspension and Expulsion LEAs should explore ways to most effectively share data/information with outside agencies to benefit the students in foster care – Agencies may be able to leverage resources that may not be available through education systems Foster Youth Data in CALPADS

Systemic Considerations – Building County Support Systems LEAs and/or schools may want to collaborate with county child welfare, juvenile probation, and juvenile court – These agencies are responsible for the care custody and control of foster youth LEAs and/or schools may want to collaborate with COEs Foster Youth Services (FYS) coordinators to build effective support systems – FYS has over 15 years of experience focused on county level interagency collaboration Foster Youth Data in CALPADS

Local Considerations LEAs need to: – Establish processes for maintaining foster/child welfare data locally This data includes foster care status, name/contact for social worker, educational representative, etc. – Determine what staff will have access to foster data – Determine how those staff will receive foster information – Develop policies for appropriate use of foster information – Determine what training staff should receive Foster Youth Data in CALPADS

Establish Processes for Maintaining Foster Data Locally COEs, districts, and schools should establish business processes for routinely maintaining the data provided in the weekly CALPADS reports Summary data should inform LCAP goals and activities, helping determine need for unique services and resource allocation at the COE, district, and school levels Individual level data may be part of data/information sharing efforts and used to coordinate services for individual foster students Foster Youth Data in CALPADS

Establish Processes for Maintaining Foster Data Locally LEAs need to maintain foster data locally, updating weekly with: – Current and former foster students Add new students Identify students who are no longer foster – Change in status Out-of-home placement Family maintenance services – Change in contact information Social Worker Name and Phone Educational Representative Name and Phone Foster Youth Data in CALPADS

Determine Who Has Access Balancing the need for district and school site staff to know which students are foster youth so they can provide appropriate services, supports, and instruction With the need to keep this highly sensitive information confidential In determining who has access to foster data, the challenge is: Foster Youth Data in CALPADS

Determine Who Has Access Who within an LEA should know whether a student is in foster care? The district and school site staff who are best able to provide foster students the services, supports, and instruction they need – District foster coordinators? – AB 490 Foster Youth Liaison? – Site Administrators? – Counselors? – Teachers? – Registrars? – Other staff working with the youth? Foster Youth Data in CALPADS

Determine How Staff Will Receive Foster Information LEAs may choose to provide direct access to foster data in CALPADS – Staff must have “foster role” to view foster reports; these staff will not have access to other data unless provided additional roles LEAs may choose to download CALPADS data and create more robust reports using information from their Student Information System (SIS) such as: – Attendance data – Courses and Grades – Discipline data Foster Youth Data in CALPADS

Determine How Staff Will Receive Foster Information LEAs may choose to participate in an existing system that shares data/information with local social welfare agencies LEAs may choose to utilize their own SIS LEAs may choose to use a combination of both Foster Youth Data in CALPADS

Develop Policies for Appropriate Use of Foster Information What is the appropriate use of this information? Information should only be used to ensure the student receives appropriate services, supports, and instruction Foster Youth Data in CALPADS

Develop Policies for Appropriate Use of Foster Information Develop policies and processes for: Under what circumstances should district or school site staff be allowed to share information with: – Other district or school site staff? – Other Students? – Non-district employees? Under what circumstances should staff be allowed to tell the student that they know he or she is in foster care? Should teachers always be informed as to which students are in foster care? Should processes be different for students in out-of-home placement versus at home receiving family maintenance services Foster Youth Data in CALPADS

Determine the Training Staff Should Receive Training may include: Child welfare system overview: what is it like for a student to be in foster care? Common educational challenges facing foster youth Strategies, supports and services likely to help foster youth succeed in school Information and strategies related to trauma-informed care and instruction Training on the LEA’s policies with respect to obtaining, using and sharing foster youth directory information Foster Youth Data in CALPADS

Key Points State legislators recognized unique needs of foster youth, included as a subgroup under LCFF Budget Act of 2014 clarified the definition of which students are considered foster under LCFF Intent of LCFF is to serve all foster youth Foster youth are now identified through weekly automated match with CDSS CWS/CMS LEAs must access reports in CALPADS to identify students that are foster under LCFF Foster Youth Data in CALPADS

Key Points Additional reports of former foster youth and UI to manually match students not automatically identified in weekly process LEAS will need to coordinate and collaborate with other agencies and professionals when planning and delivering services to foster students LEAs will need to decide how data about foster youth will be managed, updated and shared data internally and with outside parties while maintaining confidentiality Consider training local staff on policies, options, challenges of foster youth Foster Youth Data in CALPADS

Resources LCFF FAQ – CALPADS Data Guide – Foster Resources – CDE Foster Youth Services – FosterEd – CA Foster Youth Education Task Force – FosterEd Connect Foster Youth Data in CALPADS