Tri-National Workgroup Cathy Oliver, Director, Office of Partnerships and Recognition Marilyn Velez, OSHA Representative Bill Klingbeil, VPP Manager/Expert, Region 6 Mike Riveria, Compliance Safety & Health Officer, Region 6 March 10, 2003 Voluntary Programs and Safety & Health Management Systems

Program Summary A process for achieving safety and health excellence by implementing safety and health management systems through labor, management and government cooperation Official recognition of excellence Began in 1982

Program Summary (Con’t) Focus on individual worksites Beyond compliance Effective safety and health management systems Performance-based criteria Self-sufficient Continuous improvement Star/Merit Star Demonstration

Eligibility Available for all industries and federal agencies where OSHA has jurisdiction Resident contractors at participating VPP Sites Also available in States with their own VPP OSHA history – No open OSHA investigation or pending or open contested citations or notices of appeal at time of application No willful violations in last 3 years Rates and assurances

Federal Worksite Specifics Ž Site based, Not agency based Ž Compliance with 29 CFR 1960 Ž Notify agency DASHO Ž OSHA 200/300 form/accident recording – Compare against industry equivalent – Fiscal year not calendar Eligibility (Con’t)

Rate Criteria Most recent 3 full calendar years – Total Case Incident Rate (TCIR) – Days Away from Work, Restricted Work Activity, and Job Transfer (DART Rate) Compare rates against most current industry average for your SIC (from Bureau of Labor and Statistics Exceptions – No applicable SIC – Construction – Small Business – best 3 of 4 years

Program Criteria Management Leadership and Employee Involvement Worksite Analysis Hazard Prevention and Control Safety and Health Training Safety & Health Management Systems

Management Leadership Written Safety & Health Management System Commitment Planning Authority and Resources Line Accountability Contract Worker Coverage Program Criteria (Con’t)

Employee Involvement Meaningful Involvement Employee Rights Union Support Program Criteria (Con’t)

Worksite Analysis Self-Inspection Comprehensive Surveys Hazard Analysis Accident Investigations Trend Analysis Annual Evaluation Program Criteria (Con’t) Hazard Reporting System

Hazard Prevention and Control Written Programs Engineering, Administrative, PPE Controls Emergency Preparedness Professional Expertise Occupational Health Care Program Program Criteria (Con’t) Preventive Maintenance

Safety and Health Training Hazard Recognition Rights and Responsibilities Safety and Health Management Systems Program Criteria (Con’t)

What Does OSHA Look for in a VPP Site? A culture that: – Recognizes and supports effective worker safety & health management – Involves employees – Reports hazards and incidents – Reports injuries and illnesses Open communication among labor, management & government Self-sufficient in identifying and correcting hazards Elimination of hazards using the hierarchy of controls Goes above and beyond what is required by OSHA Operates with VPP spirit Program Criteria (Con’t)

Incentives Exemption from OSHA’s Programmed Inspection List Opportunity to correct hazards without citations during evaluations National recognition as “Best” Positive relationship with OSHA Access to Best Practices Prestige/Camaraderie – Voluntary Protection Programs Participants Association (VPPPA)

VPP Application Process Submit an application that includes: – Management assurances – Written union support – Injury and illness rates – Description & examples of safety and health management system Application reviewed for completeness Previous OSHA history verified OSHA and the site prepare for the onsite review

Evaluation Process An OSHA Team visits the site Typically lasts 4-5 days Evaluation consists of: – Opening conference – Document review – Walkthrough of worksite – Employee and management interviews – Closing conference Draft report and team’s recommendations for participation

Re-Evaluation Process Participant conducts annual self assessment Submit written report annually – Updated rates – Successes – Site info – Progress on sites recommendations On-Site – 3-5 years from entry into program Regional Administrator approval

Recognition Highest level of recognition All VPP requirements met System operating at least one year Rates are below the national average Star

Recognition (Con’t) Elements and sub-elements in place Systems may not all be at Star quality Rates may be above the national average Generally limited to one 3-year term Merit

Must meet Star requirements Alternative safety and health methods Current Demos: – Short-term Construction – Mobile Workforce Star Demonstration Recognition (Con’t)

Ceremony – Whatever site wants to do – May request OSHA participation – Almost always involves employees and safety committees – Presented with appropriate Flag & Certificate Media – May have local press interest – OSHA Website – OSHA Quick Takes – Other periodicals Recognition (Con’t)

Participation Puerto Rico AK HAWAII WASH OREG CALIF NEV WYO UTAH ARIZ N. MEX MINN IOWA MICH IND KY TENN VA NC SC VT MD NY CT ME NH MA RI PA NJ OHIO WV IDAHO MONT N. DAK S. DAK NEBR COLO KANS WIS ILL MO OKLA TEXAS ARK LA MISS ALA GA FLA DE 1982

Growth of VPP (Federal & State) As of 1/31/03 Participation (Con’t)

Puerto Rico AK HAWAII WASH OREG CALIF NEV WYO UTAH ARIZ N. MEX MINN IOWA MICH IND KY TENN VA NC SC VT MD NY CT ME NH MA RI PA NJ OHIO WV IDAHO MONT N. DAK S. DAK NEBR COLO KANS WIS ILL MO OKLA TEXAS ARK LA MISS ALA GA FLA DE Current VPP Sites Participation (Con’t)

Join the ranks of such employers as…… –General Electric –International Paper –IBM Corporation –Frito-Lay –Exxon-Mobil –Motorola –Georgia Pacific –Nabisco –Lockheed Martin –Dow Chemical –Solutia –NASA Langley Research Center (10/23/98) –Bureau of Reclamation – Elephant Butte (11/30/98) –NASA Johnson Space Center Houston, TX (5/30/99) –Tobyhanna Army Depot (6/28/99) –NASA Johnson Space Center White Sands, NM (12/05/01) –NASA Ames Research Center (5/9/02) –NASA Sonny Carter Training Facility (12/10/02) Civilian Federal Agencies - US Postal Service Participation (Con’t)

Number of Sites As of 1/31/03 Industries in the VPP (Federal Only) Chemical - Construction - Textiles - Wood Products - Paper Products -- Other Manufacturing - Food Products - Misc. Industries - Warehouse & Storage - Petroleum - Electricity - Services OTHEROTHER - Plastics Participation (Con’t)

As of 1/31/03 (Number of Sites by Employment -- Federal Only) Participation (Con’t) Number of Employees x 100

EmployeesSites As of 1/31/03 Union & Non-Union VPP Sites (Federal Only) Contractors Non-Union Union Participation (Con’t)

Benefits Decreased turnover and absenteeism Increased productivity Exempt from programmed OSHA inspections Networking with the best Community recognition Reduced workers compensation costs Models of excellence Competitive edge Industry

Benefits (Con’t) Employees go home the same way the came in Involvement in Safety & Health Pride in work Improved morale Reduce costs Labor

Partners in excellence Accomplishes OSHA’s mission More successful than compliance alone VPP partners serve as models for their industries Helps OSHA promote value of safety and health Leverages resources OSHA Benefits (Con’t)

Results Reduced Illnesses and Injuries: – On average injury and illness rates at VPP sites are 53% below national averages Cost Savings: – VPP sites avoided 5,638 injuries in FY2000 – Total cost savings approximately $152 million

Safety Delivers a Return on Investment! (Liberty Mutual Survey ) Survey shows 61 percent of executives say $3 or more saved for each $1 invested in workplace safety 95 percent of executives surveyed believe workplace safety has a positive impact on a company's financial performance

Why do workplace injuries cost so much? Direct Cost: – Out of pocket expenses not expected under normal cost of doing business Indirect Cost: – Those costs not directly related to the injury, but which occur as a result of the injury

Accident Costs and Impact on Sales Type Avg. Avg. Sales Needed Injury Direct$ Indirect$Total$ 3% 5% Amputation $21,718 $23,890 $45,608 $1,520,260 $912,156 Burn $ 3,846 $ 6,154 $10,000 $ 333,320 $199,992 Carpal T. $ 8,305 $ 9,966 $18,271 $ 609,033 $365,420 Foreign Body $ 317 $ 1,427 $ 1,744 $ 58,177 $ 34,870 Laceration $ 1,101 $ 4,955 $ 6,056 $ 201,850 $121,110

Common VPP Barriers Ž Weak safety and health culture – Safety Office is responsible for safety Ž Lack of employee and management involvement/accountability Ž Timely hazard correction – Budget & resources

Common VPP Barriers Recordkeeping – change over to private sector recordkeeping Weak contractor safety – contractor oversight and selection – relationship between contracting officer and S&H staff Lack of incident reporting culture Lack of trend analysis

VPP awareness Policy statement VPP implementation team VPP champions Getting started – Gap analysis – Data analysis – Action plan – Culture change workshops How Did They Overcome the Barriers?

VPP Program Tools - VPP Brochure

VPP Program Tools (Con’t) - New CD-ROM Auto run CD with index, Links to sites on the Internet, & Installed, printable resources

Web (Links available on new OSHA CD-ROM)  DOL  OSHA  VPP  VPPPA VPP Program Tools (Con’t)

- JSHQ Articles VPP Program Tools (Con’t)

VPPPA – Conferences (September 8 – 11, Washington, DC) – Outreach – Training SGE Leveraging with VPP

Additional Assistance Publications – VPP Policies and Procedures Manual – Federal Register Notice Training – OSHA Training Institute- Course #245. – Special Government Employees Course-if you qualify.

A promise kept… A promise yet to fulfill.