What independent evidence is out there?

Considerations

Don’t have to deal with system admin Remote, multi- device, access information anywhere Software always up to date Shorter learning curve for online Respond to CXO’s desire for change and improve-ment Up and running quickly

What do you consider when evaluating the ROI of online applications?

Accelerating ROI

Goal – up and running as fast as possible Configure during deployment

PM Maturity Business Processes Security Options Task Updates/ Timesheets Resource Management Portfolio Selection Proof of Concept Deployment

Recognizing Value with Project Online at Major Automotive Retailer

Easily collaborate with others to quickly start and deliver winning projects Work seamlessly across tools Communicate in real time Discover and share info Easily plan and manage your projects Manage anywhere Give effective presentations Anticipate change Save time & effort Explore the Office Store Try Project Pro for Office 365

TCO Comparison

Automotive Retailer is evaluating the options of deploying Project Online and Project server for 60 Project Pro for Office 365 users and 460 Project Online users. Evaluating the total cost of ownership over six years show that Automotive Retailer can expect to save about 19% on Project Online.

This chart shows the annual cost for the two options over a 6-year period. The chart makes it easy to see when costs are incurred for each option. This chart shows the total cost over the 6-year period for Project Online is $349,430 less than the cost for Project Server.

This table shows the details behind the Project Online TCO numbers. Costs are shown for Hardware, 3rd Party Software and Services, Operations, Deployment, and Microsoft Software and Services.

This table shows the details behind the Project Server TCO numbers. Costs are shown for Hardware, 3rd Party Software and Services, Operations, Deployment, and Microsoft Software and Services. Costs have also been included for SharePoint Server since it is required for a Project Server deployment. The full cost of upgrading to the latest version of SharePoint and operating the SharePoint environment is included in this analysis.

Business Benefits

Easily collaborate with others to quickly start and deliver winning projects Reduce Administrative Time on Projects $100,221 Reduce Project Cost Overruns $5,000 Reduce Travel Costs with Improved Collaboration $43,200 Reduce Low Value Projects with Portfolio Management $2,000 Reduce License Costs Not Included in Analysis Total Benefits per Year: $270,687 Decrease Project Reporting Time $120,266 NOTE: Customers may use this framework to estimate potential benefits. Microsoft cannot guarantee benefit amounts and makes no warranties, express or implied, with respect to the estimates provided here.

Stay organized Potential Benefit Reduce Project Administrative Time by up to 25% $100,221 estimated savings per year

Potential Benefits Help reduce project administrative time by up to 25% by allowing management of projects from virtually anywhere and on virtually any device. *Available with Office 365 “I like to sign into my Project Online from any computer, even my tablet device. All my project data is stored in the cloud and I have it at my fingertips wherever I am." -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler

Potential Benefits Help reduce project administrative time by up to 25% by quickly creating project plans and sites to manage team communications and documents. “Not only can I share information in my team, I can open a project website for my customers as well and give them more transparency with their projects." -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler

“I have a very good status reporting. I can see what task is active and who is working on it at the moment. A lot of the s that were necessary before are now gone.” -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler Potential Benefits Help reduce project administrative time by up to 25% by quickly tracking tasks and status timelines, while spending less time in status meetings

Deliver projects successfully Potential Benefit Reduce Project Cost Overruns by 10% $5,000 estimated savings per year Potential Benefit Reduce Low Value Projects by 1% with Portfolio Management $2,000 estimated savings per year

Potential Benefits Help reduce project cost overruns by 10%* by providing capabilities to better manage expected project costs. “I haven’t seen Business Intelligence functionality in project management before, but with MS Project 2013 and Microsoft BI products this can be a fundamental new part of my daily work routine.” -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler *Forrester indicates that a project solution can help reduce project cost overruns by 10%, “The ROI Of Project Portfolio Management Tools”, 2009

“Most of my project management is about communication, knowledge & information management. Project Online with SharePoint services helps me to do that in a more centralized way.” -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler Potential Benefits Help reduce project cost overruns by 10% by more providing capabilities to better manage project risk. Improving risk management can also help reduce project failure rate by 15%.* *Forrester indicates that a project solution can help reduce project cost overruns by 10% and reduce project failure by 15%, “The ROI Of Project Portfolio Management Tools”, 2009

“The combination of Project Online and SharePoint gives us not only a better approach to project management, but better data and knowledge management.” -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler Potential Benefits Help reduce project cost overruns by 10% by more providing capabilities to better manage project risk. Improved resource allocation can also help improve project throughput times by 10%.* *Forrester indicates that a project solution can help reduce project cost overruns by 10% and improve project throughput times by 10%, “The ROI Of Project Portfolio Management Tools”, 2009

“We finally have a central repository that is standardized, has common custom fields, and makes the data extraction to create reports much easier. Thus, some decisions really can be made faster!“ -Felipe Braun Azambuja, Senior Database Administrator, Intelbras Potential Benefits Help eliminate 1% of low-value projects* and save time by focusing on higher value projects through better portfolio management. *Forrester indicates a project solution can help reduce the number of low-value projects by 10%, “The ROI Of Project Portfolio Management Tools”, 2009

Improve everyday collaboration Potential Benefit Reduce Travel Costs with Improved Resource Planning and Collaboration $43,200 estimated savings per year Potential Benefit Decrease Project Reporting Time $120,266 estimated savings per year

“Having the ability to mouse over a resource an get its contact info, or even opening the Lync chat windows from that point makes us save time in a daily basis.” -Felipe Braun Azambuja, Senior Database Administrator, Intelbras Potential Benefits Reduce travel costs with improved resources planning and collaboration. Improve project scheduling accuracy.

“It’s much easier to present project information through SharePoint than through our portal, and with mobile access, employees and customers can access and update project data on the go.” -Dr. Anders Lehr, Senior Project Manager, Bassier, Bergmann & Kindler Potential Benefits Make better project decisions with improved analytical and reporting capabilities. Save time generating custom reports

Simplify IT Potential Benefit Reduce License Costs Not Included in Analysis estimated savings per year

Easily collaborate with others to quickly start and deliver winning projects Reduce Administrative Time on Projects $56,124 Reduce Project Cost Overruns $5,000 Reduce Travel Costs with Improved Collaboration $24,192 Reduce Low Value Projects with Portfolio Management $2,000 Reduce License Costs Not Included in Analysis Total Benefits per Year: $154,665 Decrease Project Reporting Time $67,349 NOTE: Customers may use this framework to estimate potential benefits. Microsoft cannot guarantee benefit amounts and makes no warranties, express or implied, with respect to the estimates provided here.

Easily collaborate with others to quickly start and deliver winning projects Reduce Administrative Time on Projects $275,609 Reduce Project Cost Overruns $8,000 Reduce Travel Costs with Improved Collaboration $118,800 Reduce Low Value Projects with Portfolio Management $3,200 Reduce License Costs Not Included in Analysis Total Benefits per Year: $736,339 Decrease Project Reporting Time $330,730 NOTE: Customers may use this framework to estimate potential benefits. Microsoft cannot guarantee benefit amounts and makes no warranties, express or implied, with respect to the estimates provided here.

Hospital is evaluating the options of deploying Project Online and Project server for 100 Project Pro for Office 365 users and 1,100 Project Online users. Evaluating the total cost of ownership over six years show that Hospital can expect to spend just slightly more for Project Online.

Potential Benefits Multiple PC installs per user (user- based licensing) and available as subscription through Office 365. Click-to-Run helps speed deployment. Online Licensing Model PM vs. Timesheet or Task User only *Available with Office 365 “By using a cloud-based solution, we got the agility we were seeking. We can use Project Online with 20 people, or we can scale to all 20,000 employees. It is easy to use and satisfies nearly 100 percent of our business needs.” -Dr. Christian Buddendick, Head of Workplace Platform Services, Hilti Corporation

Project Online POC delivered in 25% of the time with 15% of the cost

Call to Action – Proof of Concept

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