W ORKSHOPS IN S TUDENT M ANAGER 8 An ACEware Presentation

W HAT ARE W ORKSHOPS ? W HY DO YOU N EED T HEM ? Track breakout sessions for a course or conference Register individuals for a Pre-Conference or Post- Conference event Sell events not included conference fee ( ie: optional Golf Outing or Tour) Track workshop details Handle “Limited” sale items

O UR G OALS FOR T ODAY Workshop Setup Registering Participants Managing & Reporting on Workshops Workshops on ACEweb Questions and Announcements

W ORKSHOP S ETUP

Set up a course as you normally would... selecting Workshop as the course Type

Specifying Course Type as Workshop... Enables the Workshop button

S ETTING UP A W ORKSHOP Information on the Workshop screen is similar to the information on a course screen

S ETTING UP A W ORKSHOP Set: Catalog Description Hours/CEU’s Max Enrollment Date/Time Two Optional Fields An optional Fee (for the workshop) Leader Name ( Sorry.. No link to INSTRUCT data file) Location Name (Sorry.. No link) General Note:

W ORKSHOP S CREEN You can prevent a workshop from appearing on the web

D ESIGNING W ORKSHOP C ODES Design Workshop codes so Chronologically … they make sense…

Specific session in time period Time Period Day of Event Workshop Codes A A 01 AA01 would be a workshop in the first time period of the first day of the event. “01” indicates that it is the first workshop offered in that time period

Workshop Fees $$25 Specific session in time period Time Period Day of Event Workshop Codes A A 01 AA01$$25 would be a workshop in the first time period of the first day of the event. “01” indicates that it is the first workshop offered in that time period and “$$25” means it would carry a fee of $25.

Workshop Fees TRCK Specific session in time period Time Period Day of Event Workshop Codes A A 01 AA01 would be a workshop in the first time period of the first day of the event. “01” indicates that it is the first workshop offered in that time period and would identify a topic track/thread.

9:00 – 10:00 am AA01DRCT- CE Leadership Styles (DRCT = Directors) AA02PRGM- What’s hot in CE Programming AA03MRKT- Brilliant Marketing Strategies using SM AA04FINC- Financial Management with SM 10:15 – 11:15 am AB01DRCT- Monitoring Profitability in SM AB02PRGRM- Making the Most of SM’s Course Preferences AB03MRKT- Geographic Mapping with SM AB04FINC- Cashbox Secrets 11:15 am – 12:00 pm AC01DRCT- What, What, Where and When Who’s Doing What in Student Manager AC02PRGM- Authoring Sexy Program Descriptions AC03MRKT- Using Transactional s as a Marketing Tool AC04FINC- Credit Card Whoops and Woes An ACEware Conference Might Look Like This: Monday Morning

R EGISTERING P ARTICIPANTS

R EGISTRATIONS B EGIN L IKE O THER R EGISTRATIONS IN S TUDENT M ANAGER Notice that the Workshops button is active

Clicking the Workshops button opens a list of the workshops. Click the appropriate workshop to register the participant NOTE: There is NO “Idiot Proof” conflict checker from Student Manager (staff entry)

To Remove a Workshop, Uncheck the Box…..

W ORKSHOPS W ILL B E A DDED TO THE R EGISTRATION R ECORD

W ORKSHOPS F EES ( IF APPLICABLE ) ARE A UTOMAGICALLY A DDED TO THE R EGISTRATION R ECORD

T O E NTER G RADES, C LICK THE “E” ON THE L EFT OF THE W ORKSHOPS L ISTING ON THE R EGISTRATION S CREEN

A DDING G RADES Follow the directions at the top of the screen. Use Ctrl + F4 to save the grades and return to the registration screen.

M ANAGING & R EPORTING ON W ORKSHOPS

W ORKSHOP R EPORTS

W ORKSHOP “Q UICKIES ”

Y OU M AY A LSO E DIT G RADES FROM THE W ORKSHOP S CREEN

W ORKSHOPS ON A CEWEB

ACE WEB D ISPLAY O PTIONS B EGIN ON THE C OURSE S CREEN IN S TUDENT M ANAGER Special instructions about the workshop? They belong in the ACEweb Workshop Message box. TIP! You can add HTML to the box if you’d like

ACE WEB D ISPLAY O PTIONS B EGIN ON THE C OURSE S CREEN IN S TUDENT M ANAGER Minimum and Maximum are a little different for a workshop class. These fields indicate the number of workshops that a registrant must select in order to complete their registration

Y OU C AN S EE W ORKSHOPS I N A CTION ON OUR D EMO P AGE

S ET THE W KS C ODE M ATCH INI Workshops will occupy the same time slot, if the first X# of characters of the workshop code match Example: WksCodeMatch = 2

W ORKSHOP R EPORT F UNCTIONS CTWork – Number of workshops in which an individual is enrolled for a specific course QUIKWork – Returns specific information about workshops in which an individual is registered SHOWWORK – Returns workshops taken by particular registrant SELEWork – Provides workshop information in student schedules for courses with workshops

Q UESTIONS & A NSWERS Or, give your tech a call!

A RE Y OU R ECEIVING O UR N EWSLETTER ? It’s full of great information, news about ACEware, and is a splendid way to find out about upcoming events. In the August newsletter we announced the location for the 2015 conference!

19 th Annual ACEware Users’ Conference April 21-24, 2015 Sheraton Myrtle Beach Convention Center Hotel Myrtle Beach, SC

Thanks for joining us today! Our next webinar is... A Marketer’s Guide to ACEware Wednesday, September 3 rd, 11 am..