Event Planning 101 Sarah Smith Director of Student Activities Wesley College

Why do we plan programs and events for students on campus?

What is your event’s purpose? How does it tie into the College’s mission?

Close Your Eyes What does it look like? What does it smell like? What do you see? What do you hear? Working from the end of the event backwards, think about the logistical side of the event.

Planning Basics Budget Brainstorm Ideas Date/Time Reserve location on campus Room/Facility/Media/ AV set up Catering/Food Check request/petty cash Promotion Evaluation

Promoting the Event Teasers Fliers Posters Postcards Door hangers Magnets T-shirts Tabling Candy Table Tents Banners Newspaper Facebook Website Org Sync

Helpful Hints Plenty of resources to assist you on campus Co-sponsorship Setting the atmosphere is important Giveaways Set a timeline Important to send thank you notes to those who assisted

Event Planning Guide

Office of Student Activities Sarah Smith Director of Student Activities