E-procurement The Golden Book of Good Practice Meeting of the High Level Group on Administrative Burdens, 13 June Marco Tardioli e-procurement and economic analysis of procurement markets

12/6/ e-Procurement Golden Book of Good Practice 1

12/6/ What is the COM doing to promote e-Procurement? Measuring Spreading good practices Legislation modernisation proposal Flanking measures Supporting implementation Leading by example

12/06/ Measuring Spreading good practices Legislation modernisation proposal Flanking measures Supporting implementation Leading by example Where does the Golden Book fit in? Golden Book e-Procurement of Good Practice

12/06/ How did we identify the good practices of the Golden Book? Identification of 20 to 30 platforms to be assessed and Areas to be assessed In-depth review of 28 platforms e-Procurement Golden Book of Good Practices Test cases and Interviews What did we observe in platforms? Test cases and Interviews What did we observe in platforms? End-user survey What do the users value and how well do the platforms meet their expectations? End-user survey What do the users value and how well do the platforms meet their expectations? Task 1. ScopingTask 2. Analysis Task 3. Reporting JAN.FEB.MAR.APR.MAYJUN.JUL.AUG.SEP.OCT.NOV.DEC.JAN. Findings Practices

12/6/ MT DK BE PT UK DE IT FR ES CY EE LT IE AU NO FISESK 28 e-Procurement platforms in 18 countries

7 We have surveyed 936 platform users from 25 different countries. A majority of the respondents are SMEs We have listened to the voice of the platform users... We have surveyed 936 platform users from 25 different countries. A majority of the respondents are SMEs

12/6/ implementation value (1)Valued functionality not implemented (well) by the platforms e.g. Interface, search results. (1) (1) (1) (1) (1) (1) (1) (1) (2) (2) (2) Implemented functionality not valued by users e.g. Security. (1)(1) (1) Platforms are not fully aligned with users’ expectations

12/6/ e-Procurement Golden Book of Good Practice 2

12/6/ Some examples of good practices 10 Practice 24. Platforms use standard specifications to structure their data and to promote interoperability Practice 2. Economic operators and contracting authorities benefit from affordable training plans Practice 5. Economic operators can register on the platform without having to provide country-specific information Practice 21. Platforms clearly indicate all costs related to the use of the platform

12/6/ practices to help implementing or improving e-Procurement platforms

12/6/ These practices were rated against established business objectives Improves SME accessibilityEnsure legal certainty and confidenceFacilitates cross-border biddingImproves transparency and accountabilityImproves usability and efficiencyFacilitates change management

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6/3/ A selection of findings Next generation of e-Tendering platforms Practice 19: Contracting authorities can evaluate part of their tenders automatically based on pre-defined criteria Enables transparency especially cross-border Full traceability Practice 22: Economic operators can create tenders using a core set of structured data and unstructured documents Facilitates tender specification preparation and tender response Enables tender evaluation

6/3/ Simplified registration Practice 4: Economic operators can access and retrieve contract notices and tender specifications as anonymous users Lowering administrative and technical barriers increases the participation of SMEs and across border in public procurement Economic operators have all the information they require to decide whether they will participate in a specific process without being required to submit their credentials.

6/3/ Dissemination of procurement opportunities Practice 1: Platforms automatically transmit all their notices to a single point of access for publication SMEs can find all the opportunities on a single platform, which makes the opportunities more accessible. Accessing all contract notices from one place increases the visibility of contract opportunities for foreign economic operators

6/3/ Simpler e-Submission Practice 15: Economic operators can choose to manually or electronically sign a submission report containing the hash value of each submitted document some platforms allow the manual signature of a submission report by printing a one page report containing the hash values of the tender documents, signing it manually and sending it either by fax or post. Allowing manual signatures avoids the barriers caused by the use of national digital certificates.

12/6/ LearnAssess >Consult the catalogue of good practices online >Download the full catalogue Receive a self-assessment report Fill in a self-assessment survey online Discuss the assessment results with us Share linkedin.com/eProcGoldenBook

Questions? For more information contact: Marco Tardioli Tel: