Personnel Policies

Agenda  Definition  Types of policies  Characteristics of policies  Advantages  Procedure for developing personnel policies

Definition  Written statements of an organization’s goals and objectives concerning matters that effect the people in the organization  It is a plan of action  A statement of the intentions of the management to a general course of action

Features of a policy  A policy is a general guide to action; it does not state the detailed process by which it has to be implemented. This is the role of procedures  A policy then may i)be specific or general in its instituition ii)deal with one or many, aspect of a problem iii)place limits within which action is to be taken iv)specify the steps in making decision

Types of policies  IMPLIED POLICY It is the policy neither written nor expressed verbally have usually developed over time and follow a precendent  EXPRESSED POLICY these are specified verbally or in writing.

Types of policies  Policies are often classified by subject such as sales, production, purchasing, human resources or finance, and they may be referred to as general or departmental policy, depending on the scope of activities to which they apply.

Characteristics of personnel policies  Specific  Consistency  Permanency  Flexible  With Purpose  Recognize individual differences

Characteristics_ cont  Be formulated with regards for the interest of all parties, i.e. employer,employee (individual/ groups) public and clients.  Confirm to the government regulations  Be forward looking and forward planning for continuing development

Advantages  Helps to give employees a sense of security and individual worth.  Gives the employees pride and loyalty to the organization for which they work.  Employees tend to give good service and identify themselves with the goals of the organization.

Advantages_cont  As guides to action, save a great deal of time of the administrator.  A clearly written policy saves the time of the employee as well.

Procedure  Every organization should have a complete set of well developed personnel policies before it begins to function.  Every organization should review its policies, in order to determine what they are and how they can be improved to meet the present and future needs.

Procedure  A policy committee is formulated  The committee includes  Personnel manager  Head of various departments  Various supervisory personnel  gather all written personnel policies already existing, to this new policies will be added

Procedure  During committee’s study regarding policies, they should be sensitive to the ideas of the employees  Their opinion should be obtained, which they think would improve the service  After studying the problem and their possible solutions, committee will submit the report to the administrator or the board of directors and giving final approval is their responsibility

Some personnel policies  Remuneration policy – a good personnel policy on salaries informs the employee of her salary at the outset, when she can expect a raise and on what basis(merit or length of service) and if any premiums are paid for overtime, night duty etc.  vacation and leave policy  Casual leave, medical leave, paid holiday

Some personnel policies  Insurance benefits  Pension plans  Medical insurance  Recruitment policy

thank you