Quality Education for a Healthier Scotland Introduction to Projects & Project Management Pauline A. Morrison Project Officer

Quality Education for a Healthier Scotland Which of these is a project? 1.Responding to a request from the Scottish Government to design a training course by March 2011, for 250 medical staff with a budget of £50,000 2.Responding to a request from your manager to them a departmental-wide performance report, on the last Friday of each month for the foreseeable future 3.Organising a yearly team building day 4.Completion and submission of Sickness Absence forms to HR on a monthly basis 5.Responding to a request from your manager to design an internal project management training course, for all staff to have been trained by March 2011

Quality Education for a Healthier Scotland What is a project? A project features the following characteristics; o Specific start and end date o Series of tasks to achieve a defined outcome or objective o Uses people or resources to achieve that objective

Quality Education for a Healthier Scotland Which of these is a project? 1.Responding to a request from the Scottish Government to design a training course by March 2011, for 250 medical staff with a budget of £50,000 2.Responding to a request from your manager to them a departmental-wide performance report, on the last Friday of each month for the foreseeable future 3.Organising a yearly team building day 4.Completion and submission of Sickness Absence forms to HR on a monthly basis 5.Responding to a request from your manager to design an internal project management training course, for all staff to have been trained by March 2011  

Quality Education for a Healthier Scotland What is project management? The planning, organising, directing and controlling of activities, people and money to achieve a specific objective

Quality Education for a Healthier Scotland Project objective….an example Have a relaxing holiday and return to work refreshed and energised...

Quality Education for a Healthier Scotland You need to do these main things….. Or else this will happen…..

Quality Education for a Healthier Scotland It’s a balancing act! Expectations Time Money/ Resources Quality Scope

Quality Education for a Healthier Scotland What is the project life-cycle? Logical sequence of activities to accomplish the project’s goals or objectives

Quality Education for a Healthier Scotland What is the project life-cycle? InitiatePlanDeliverReviewClose

Quality Education for a Healthier Scotland What do you do at each stage? Initiate o Define scope Plan o Identify milestones and outputs o Identify required funding and resources o Identify and analyse risks o Identify and analyse stakeholders o Undertake E&D impact assessment o Develop business case

Quality Education for a Healthier Scotland What do you do at each stage? Deliver o Communicate with stakeholders o Identify project governance requirements o Identify and undertake commissioning exercises o Monitor and report on project progress o Manage risks o Record lessons learned Review o Hold post project review meeting Close o Close project

Quality Education for a Healthier Scotland Tools to help you in practice ‘How To’ Guides Starting a Project checklist Project initiation document Project plan/Gantt Chart template Resource Analysis toolkit Risk Register template Progress Reporting template Financial forecast template Lessons Learned log template Post Project Review Meeting template