Manifest Program Review and QA/QC Discussion

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Completion of Manifest Form Complete the CTL form w/in 14 days of the initial tire transaction. Complete the CTL form w/in 14 days of the initial tire transaction. Make sure all information has been provided on the CTL form prior to sealing the form for mailing. Make sure all information has been provided on the CTL form prior to sealing the form for mailing. Drop CTL form in the local mail box or post office, no postage is necessary. Drop CTL form in the local mail box or post office, no postage is necessary.

Manifest Collection/Preparation Process CTLs have pre-printed mailing address to Post Office Box 1259, Sacramento, CA CTLs have pre-printed mailing address to Post Office Box 1259, Sacramento, CA More than 267,000 CTL receipts were received in More than 267,000 CTL receipts were received in  183,000+ original (white copy) CTL forms CalRecycle receives less than damaged CTLs/month from USPS. CalRecycle receives less than damaged CTLs/month from USPS. To date, CalRecycle has received only 1 accusation that CTLs have been lost by USPS. To date, CalRecycle has received only 1 accusation that CTLs have been lost by USPS.

Manifest Collection/Preparation Process Once collected, BMI Imaging picks up the CTL forms on a daily basis (M-F) and transports these documents to their scanning facility in North Natomas. Great care is taken to ensure that no CTLs are misplaced or lost during the transit. Once collected, BMI Imaging picks up the CTL forms on a daily basis (M-F) and transports these documents to their scanning facility in North Natomas. Great care is taken to ensure that no CTLs are misplaced or lost during the transit. CTLs are opened and prepared for scanning ( staples, tape, or any other foreign objects are removed from the CTL form ). CTLs are opened and prepared for scanning ( staples, tape, or any other foreign objects are removed from the CTL form ).

Manifest Scanning Process  CTLs scanned into BMI Scanners ( equipped with 3D ultrasonic multi-feed detection sensors which trigger an error and cause the machine to stop if more than one piece of paper enters the scanner at the same time. Scanners are calibrated twice daily ).   Multi-Feeds rarely occur - the operator reviews the physical documents and the scanned images for continuity by checking the unique physical imprint on the page generated at the time of scanning. After review, the scanner operator performs any necessary re-scans of the documents.

Manifest Data Entry Process   CTL images transmitted electronically to BMI’s site in Sunnyvale, CA for the data entry.  To verify transmission, an electronic count is made on the scanned images sent to Sunnyvale to ensure all records are electronically transferred.  BMI reviews the scanned images and then performs “Double Key” entry of the CTL image and validates the data..

Manifest Data Loaded into WTMS Once a week, BMI Imaging uploads batches of CTLs. Automated modules extract the data and load it into WTMS. Once a week, BMI Imaging uploads batches of CTLs. Automated modules extract the data and load it into WTMS. The average time between BMI Imaging picking up forms at USPS to when the validated data is loaded into WTMS is two weeks. The average time between BMI Imaging picking up forms at USPS to when the validated data is loaded into WTMS is two weeks.

Quality Control/Quality Assurance To ensure Quality Control and Quality Assurance, the hauler can access WTMS through CalRecycle’s Web Portal Entry. To ensure Quality Control and Quality Assurance, the hauler can access WTMS through CalRecycle’s Web Portal Entry.  Hauler requests Web Portal access by letter with their address.  CalRecycle electronic invitation is sent to hauler.  Hauler can access WTMS by creating an account and logging into “My Tire Program” to see their information which is available for viewing 24/7.

Web Portal Access

Can insert specific dates or information into these fields.

Web EDT Manifest Entry

Batch EDT Manifest Entry

Options for Improvement To ensure that your CTLs have been processed and the information has been correctly inputted into WTMS; YOU can do the following: To ensure that your CTLs have been processed and the information has been correctly inputted into WTMS; YOU can do the following:  Mail the CTL form as soon as it has been completed and reviewed for errors/omissions.  Obtain Web Portal access to determine if your CTLs have been received by CalRecycle.  Submit CTL information via Web Based EDT or Batch EDT for immediate confirmation of receipt by CalRecycle.

Options for Improvement CalRecycle is committed to improving WTMS by: CalRecycle is committed to improving WTMS by: Working in concert with Information Management Branch staff to review protocols for data management and security on a regular basis. Working in concert with Information Management Branch staff to review protocols for data management and security on a regular basis. Continuing to promptly process both mailed and electronically delivered CTLs on a timely basis. Continuing to promptly process both mailed and electronically delivered CTLs on a timely basis.

Questions/Comments?