© OECD A joint initiative of the OECD and the European Union, principally financed by the EU The Strategic Planning System at Central Public Administration Level Dragoş Dinu Public Policy Department General Secretariat of the Government Conference on Good Governance and Public Administrative Reform Bucharest, 6 December 2007

2 The strategic planning system Introducing the strategic planning system at central public administration level Elaboration of strategic plans Management component Budget program component Perspectives Introducing the strategic planning system at central public administration level Elaboration of strategic plans Management component Budget program component Perspectives

3 The strategic planning system Reunites in one single management framework several aspects, such as planning public policies, elaboration of the budget, setting priorities and organisational planning. Do we need strategic planning? Why? Government needs clarity Public policy management Coherence in the governmental action Linking public policy with the budget elaboration Transparency in spending public money Reunites in one single management framework several aspects, such as planning public policies, elaboration of the budget, setting priorities and organisational planning. Do we need strategic planning? Why? Government needs clarity Public policy management Coherence in the governmental action Linking public policy with the budget elaboration Transparency in spending public money

4 The strategic planning system The system was introduced in two steps: Management component: Mandate, Vision, Values, Internal and External Environment Analysis, Medium term priorities, Directions of activity, Monitoring and Evaluation, Reporting Budget Program component: describing budget programs – Current situation analysis, Objectives, Results and performance indicators of the budget programs, New Funding Initiatives, Funding of the program The system was introduced in two steps: Management component: Mandate, Vision, Values, Internal and External Environment Analysis, Medium term priorities, Directions of activity, Monitoring and Evaluation, Reporting Budget Program component: describing budget programs – Current situation analysis, Objectives, Results and performance indicators of the budget programs, New Funding Initiatives, Funding of the program

5 What is the strategic plan of the institution? A management and a budgetary planning document which assure medium term planning for central public administration institutions It refers to the public policies under the competence of the institution – It is not a public policy document It offers a clear image of policies, commitments and measures that will be promoted at the institution level Supports the shift from a resources oriented management to a results based management A management and a budgetary planning document which assure medium term planning for central public administration institutions It refers to the public policies under the competence of the institution – It is not a public policy document It offers a clear image of policies, commitments and measures that will be promoted at the institution level Supports the shift from a resources oriented management to a results based management

6 Why do we need the strategic plan of the institution? Clarity at the institution level – mandate, vision, directions of activity Getting together policy documents referring to the area managed by the institution Interdepartmental communication Institution Efficiency A results oriented management Efficient use of financial resources – objectives, results, indicators Accountability Clarity at the institution level – mandate, vision, directions of activity Getting together policy documents referring to the area managed by the institution Interdepartmental communication Institution Efficiency A results oriented management Efficient use of financial resources – objectives, results, indicators Accountability

7 Strategic plan – management component GD no. 1807/2006 All ministries have already elaborated this component of the strategic plans Available on the website of each ministry and on GD no. 1807/2006 All ministries have already elaborated this component of the strategic plans Available on the website of each ministry and on

8 Strategic plan – management component Common weak points (eg. from Internal Environment Analysis) Human resources migration ( MMDD, MIRA, MEF, MJ, MCTI, MECT, MAE ) Absence of a coherent human resources strategy (MMDD, MIRA, MAp, MMFEŞ, MECT, MCC ) Insufficient standard working procedures (MEF, MMFEŞ, MIRA, MECT ) Problems regarding IT (MEF, MMFEŞ, MECT ) Common weak points (eg. from Internal Environment Analysis) Human resources migration ( MMDD, MIRA, MEF, MJ, MCTI, MECT, MAE ) Absence of a coherent human resources strategy (MMDD, MIRA, MAp, MMFEŞ, MECT, MCC ) Insufficient standard working procedures (MEF, MMFEŞ, MIRA, MECT ) Problems regarding IT (MEF, MMFEŞ, MECT )

9 Strategic plan – management component Conclusions: Good interministerial communication Documents elaborated properly (in accordance with the structure from the methodology) Prioritization needs to be further improved In some cases, re-evaluation of the directions of the activity Conclusions: Good interministerial communication Documents elaborated properly (in accordance with the structure from the methodology) Prioritization needs to be further improved In some cases, re-evaluation of the directions of the activity

10 Strategic plan – budget program component Links the public policy planning to the budget elaboration – connexion between directions of activity and budget programs Describes in detail each budget program – objectives, results and performance indicators Budget programs described in the strategic plan of the institution are those presented in the budget An instrument for presenting budget programs. Links the public policy planning to the budget elaboration – connexion between directions of activity and budget programs Describes in detail each budget program – objectives, results and performance indicators Budget programs described in the strategic plan of the institution are those presented in the budget An instrument for presenting budget programs.

11 Strategic plan – budget program component Structure: Current situation analysis – relevant information for the budget program Objective(s) of the budget program Results and performance indicators Output/outcome Relevant indicators New Funding Initiatives – new policies which need supplementary funding compared with the precedent year Implementation Mechanism – institutions involved and their responsibilities in the implementation Funding of the budget program – financial resources for the implementation of the program Structure: Current situation analysis – relevant information for the budget program Objective(s) of the budget program Results and performance indicators Output/outcome Relevant indicators New Funding Initiatives – new policies which need supplementary funding compared with the precedent year Implementation Mechanism – institutions involved and their responsibilities in the implementation Funding of the budget program – financial resources for the implementation of the program

12 Strategic plan – budget program component Outcome No. n Output No. n Title: Calculation modePerformance indicators Information about the indicator Title of the indicator: Frequency of measurement (in period of time): Source of information: Data collection mechanism: Last known Year: Value: result: Forecasted trend of evolution:

13 Strategic plan – budget program component Current stage: Strategic planning system Methodology, Budget Program component Organised on 3 sections: a) What? b) How? c) Example GD for the approval of the Methodology – endorsement procedure Next steps: December 2007 – March 2008: Finalising Budget Program Component of the strategic plans March 2008 – October 2008: Finalising the budget for 2009 December 2008 – Revising and updating the integral strategic plans February 2009 – Interim report regarding the strategic plans results. Current stage: Strategic planning system Methodology, Budget Program component Organised on 3 sections: a) What? b) How? c) Example GD for the approval of the Methodology – endorsement procedure Next steps: December 2007 – March 2008: Finalising Budget Program Component of the strategic plans March 2008 – October 2008: Finalising the budget for 2009 December 2008 – Revising and updating the integral strategic plans February 2009 – Interim report regarding the strategic plans results.

14 The strategic planning system The strategic planning success depends on: Interdepartmental cooperation at ministerial level Collaboration Ministry of Economy and Finance – General Secretariat of the Government Methodological assistance provided to ministries. The strategic planning success depends on: Interdepartmental cooperation at ministerial level Collaboration Ministry of Economy and Finance – General Secretariat of the Government Methodological assistance provided to ministries.

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