Session 6 Volunteer Coordination

The tool Volunteer Coordination will help response leaders:  enhance existing plans for recruiting community volunteers  identify possible volunteer roles and responsibilities that will help to protect food security during a pandemic  Share information with households about critical role they play in supporting community efforts to ease the impact of a pandemic

Today’s Objectives  To raise awareness about how community volunteer efforts can fill gaps if a community’s workforce is overwhelmed by the effects of a pandemic.  To develop a sample inventory of groups and businesses that might be able to offer services in preparation for and during a pandemic.

3 types of volunteer support  Services offered by local organizations and private businesses  Volunteer man-power  Personal resources.

Step 1: Identify potential volunteer services  Gather leaders of community organizations and businesses  Conduct an inventory of services each group currently offers to local communities services that they might be able to offer in preparation for a pandemic and during response additional training or resources needed to provide these services

Inventory of Community Services and Businesses Organi- zation Services currently offered Possible services to help prepare for a pandemic Possible services during a pandemic Resources/ training needed from the response team ABC Adult education and computer training center Classes and flyers to spread public prevention education messages Help households to calculate the amount of food they will need to store for 12 weeks Communication center Supplies to reproduce education messages. Training on key food security and health messages Church group Social support Mobilize support for the poor Identification of poor households Household preparedness education Conflict management training for households Reduce fear & panic Surveillance of illness Grief counseling Distribution of food /cash transfers Training for food /cash management and distribution

Step 2: Identify groups excluded from services  Carefully consider each identified service  Who might be excluded from accessing these services?  For each excluded group, hold focus group discussions to determine how volunteers can provide better access to the services they will offer before, during, and after a pandemic.

Step 3: Recruit Lead Volunteers  Call a gathering of representatives from various organizations and private businesses in the community.  Business associations Local merchants and traders  Community-based and religious organizations  School teachers  Women’s groups  Youth groups  Municipal government agencies  Humanitarian and development nongovernmental organizations  Health centers and hospitals  Ranch or farmer associations  Local media  Entertainers

Step 3: Recruit Lead Volunteers  From each organization, identify one lead volunteer and two backup alternates  Make sure to get contact information

Step 3: Recruit lead community volunteers Identify roles and responsibilities  If training is needed, identify the person from the response team that will provide the training Managing food inventories Public service maintenance Risk communication

Step 4: Recruit Volunteer Teams Many volunteer activities are not complicated nor do they need to involve expertise.  Create awareness about the need for volunteers at public meetings  Brainstorm with meeting attendees about how each person may be able to contribute  Stress the importance of building a unified community that collectively and individually helps each other

 Establish volunteer recruitment centers  Maintain an updated contact list that includes: Contact information- phone, home address, address The responsibilities or resources the volunteer can offer with no training The responsibilities the volunteer is willing to carry out if they receive training Step 4: Recruit Volunteer Teams

 Stay in close contact with the lead volunteers to determine the following: What type of help is most needed in each response area? How many volunteers are needed? How soon is their help needed? Do volunteers need any specific training before they begin to help? Step 4: Recruit Volunteer Teams

What type of volunteers are most needed ?  Retired healthcare personnel or people with medical training  People who have recovered from the influenza strain  Skilled laborers to help with the continuity of government services / construction of food storage spaces  Mental health and spiritual  People with disaster response training Remember ! Protect the health of your volunteers !!!

Volunteer activities to prepare for a pandemic:  Alert area leaders of households that may be at high risk to food insecurity during a pandemic  Help take an inventory of private food storage spaces  Spread awareness messages  Help households construct food storage facilities.  Transport donated supplies from other regions  Gather donations of narrow mouthed covered containers to donate to households that may not have adequate means for storing water

Volunteer activities once the pandemic reaches your community:  Become a barter coordinator.  Deliver fuel and water  Help area leader manage neighborhood surveillance and documentation  Connect people with health training to households with sick members  Help organize at-home school activities for children  Help distribute essential pandemic supplies  Transport dead bodies

Thank You