“Capture the Spending” Measure Presentation Phase

Project Premise Reiterated The Facilities Department has had issues with proper tracking of materials. Simply capturing materials purchases and applying them in the work order system will eliminate the wasteful spending that has been evident in this area and help to reduce costs. The initial spend for the project will be negligible because a CMMS is already in place that is capable of the tracking. The system users will just be asked to add a few steps in their work order processing.

SuppliersInputsProcessOutputsCustomers CFOImprovement points Transition the CMMS to capture materials. Verifies improvementCFO CEOAdvisesAlignmentCEO Purchasing ManagerProvides dataVerifies informationPurchasing Manager Facilities ManagerCoordinates effortVerifies completionFacilities Manager CMMS Super userProcesses dataVerifies progressCMMS Super user UsersProcesses dataVerifies processUsers

Process Map

Step Description Observations 1 Enable CMMS for Data One 8 hour day for super user to enable, then complete 2 Bulk Stock Item? Time data N/A 3 No Time data N/A 4 W/O #’s Req’d Each generated work order takes approx. 2 minutes 5 Listing material data Depending on the materials approx. 15 minutes 6 Acct auto-correlates Verification is no extra time 7 Yes Bulk material will require a 2 minute W/O Process Observation Worksheet

Check sheet DateUserCompliantNon-compliant/ReasonNotes Tech AYes Tech BNoBulk stock orderReview Process Tech CYes Project Name: Capture the Spending Output Metric: Material Tracking

Spaghetti Diagram

Data Collection The users will enter the materials data each time they use supplies/parts The superuser will track the materials data real-time through CMMS auto required fields. Accounting will report variances and materials budget improvements monthly.

Charted Projection