© Tally Solutions Pvt. Ltd. All Rights Reserved Tally.ERP 9 for Cold Storage

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2 Agenda Overview of Cold Storage Operations by a Cold Storage Operator Business Process Flow Tally.ERP 9 for Cold Storage Primary Requirement Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 3 3 Cold Storage Business – An Overview

© Tally Solutions Pvt. Ltd. All Rights Reserved 4 4 Structure of Cold Storage Operations Cold Storage Solution Collection & Storage Management Delivery & Rent Management MIS Reports Accounts Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 5 5 Business Process Flow – Cold Storage

© Tally Solutions Pvt. Ltd. All Rights Reserved 6 6 Cold Storage Business - Collection and Storage Management Cold Storage Solution t Delivery & Rent Management MIS Reports Accounts Management Collection & Storage Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 7 7 Primary Requirement – Collection and Storage Management Category / ModuleMajor RequirementExplanation Collection and Storage Management Generating receipt noteAll the details about the item, storage location and the customer are to be captured. Every receipt note has the location details of the item which makes it convenient to locate the item at the time of delivery. Receipt note for direct farm produce A new category of receipt note is available for the items which are brought directly by farmers to cold storage. Storage managementThe owner needs to know the storage space available at any point of time. Unique identity for every stock item For every transaction, a stock item is created which captures the quality, lot details of the item and links to the receipt note as well. Details in local languageDetails like quality and lot are captured in the local language as well, for the easy understanding of those who are comfortable with only local language. These details are printed on the receipt note.

© Tally Solutions Pvt. Ltd. All Rights Reserved 8 8 Tally.ERP 9 Fitment – Collection and Storage Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Receipt NoteYes 2Lot size of item in receipt noteYes 3Quality of item in receipt noteYes 4Weight of item in receipt noteYes 5Receipt Note for direct farm produceYes 6Customer details in receipt noteYes 7Trader details in receipt noteYes 8Vehicle details in receipt noteYes 9Delivery man details in receipt noteYes 10Inward ledgerYes 11Date in receipt noteYes 12Location of items in cold storage in receipt noteYes Contd..

© Tally Solutions Pvt. Ltd. All Rights Reserved 9 9 Tally.ERP 9 Fitment – Collection and Storage Management SL No.RequirementPart of Tally.ERP 9Part of Solution 13Rate per unitYes 14Tracking of itemsYes 15Farmer details for direct farm produceYes 16Quality details in local language in receipt noteYes 17Lot details in local language in receipt noteYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 10 Cold Storage Business - Delivery and Rent Management Cold Storage Solution t Delivery & Rent Management MIS Reports Accounts Management Collection & Storage Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 11 Primary Requirement – Delivery and Rent Management Category / ModuleMajor RequirementExplanation Delivery and Rent Management Link with the receipt noteThe customer needs to get the receipt note in order to claim the stored items. The location of items can be identified from the receipt note and items can be retrieved easily. Automatic rent calculationThe rent is calculated as per the specified rate fixed at the time of receipt note generation. It is calculated on a monthly basis. Storage managementThe owner needs to know the storage space available in the building. Though the storage units can be modified as per the size of bags, but they need to know for which temperature range storage space is available. Update the inventory statusAs soon as the customer withdraws some of the items, a delivery note is issued. Hence, the inventory remaining with the cold storage needs to be updated.

© Tally Solutions Pvt. Ltd. All Rights Reserved 12 Tally.ERP 9 Fitment – Delivery and Rent Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1Levels of produce quality / gradeYes 2Set price for different quality levelsYes 3Outward ledger for delivery noteYes 4Delivery noteYes 5Lot size of item in delivery noteYes 6Quality of item in delivery noteYes 7Weight of item in delivery noteYes 8Delivery note for direct farm produceYes 9Customer details in delivery noteYes 10Trader details in delivery noteYes 11Vehicle details in delivery noteYes 12Delivery man details in delivery noteYes Contd..

© Tally Solutions Pvt. Ltd. All Rights Reserved 13 Tally.ERP 9 Fitment – Delivery and Rent Management SL No.RequirementPart of Tally.ERP 9Part of Solution 13Received date in delivery noteYes 14Issue date in delivery noteYes 15Labor rate in delivery noteYes 16Labor charges in delivery noteYes 17Duration of rent in delivery noteYes 18Delivery Note for direct farm produceYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 14 Cold Storage Business - Accounts Management Cold Storage Solution t Delivery & Rent Management MIS Reports Accounts Management Collection & Storage Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 15 Primary Requirement – Accounts Management Category / ModuleMajor RequirementExplanation Accounts ManagementStatement of accountsBalance sheet, profit and loss statements in schedule VI format, trial balance are needed for the owner to track the profitability and expenses. Statutory complianceTax needs to be tracked for compliance of statutory rules. Summary report is important to see monthly and annual status of tax related expenses. Payroll managementEmployee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation.

© Tally Solutions Pvt. Ltd. All Rights Reserved 16 Tally.ERP 9 Fitment – Accounts Management SL No.RequirementPart of Tally.ERP 9Part of Solution 1 Balance sheet – Schedule VIYes 2 Profit and loss statement – Schedule VIYes 3 Daily receipts and paymentsYes 4 Multiple payment mode handlingYes 5 Stock summery reportYes 6 Accounts payableYes 7 Labor chargesYes 8 Accounts receivableYes 9 Trial balanceYes 10 Staff database handlingYes

© Tally Solutions Pvt. Ltd. All Rights Reserved 17 Cold Storage Business - MIS Reports Cold Storage Solution t Delivery & Rent Management MIS Reports Accounts Management Collection & Storage Management

© Tally Solutions Pvt. Ltd. All Rights Reserved 18 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsStock summary reportAn exhaustive list of stock with all the option of seeing item wise, profit details as per stock group, period wise details. The location, farmer, customer, current inventory status can be seen for every transaction. Profit earned from every transaction can be seen. Item wise stock summaryA new stock item is created for every transaction and the item details, location details, farmer details, net weight, opening balance, closing balance, inwards and outwards details are available for every item. These details can be filtered by farmer name and location. Direct farm produce dispatch report A new stock item is created for every transaction involving a direct farm produce as well and the item details, location details, farmer details, net weight, opening balance, closing balance, inwards and outwards details are available for every item. These details can be filtered by farmer name and balance status. Stock category summaryFor all the stock categories, the item details, location details, farmer details, net weight, opening balance, closing balance, inwards and outwards details are available. Contd..

© Tally Solutions Pvt. Ltd. All Rights Reserved 19 Primary Requirement – MIS Reports Category / ModuleMajor RequirementExplanation MIS ReportsLabor reportLabor reports as per voucher type and period are available. It shows the details of date, farmer, item, quantity, labor rate and total labor costs. Direct farm produce delivery report A new stock item is created for every transaction involving a direct farm produce as well and the date, item details, delivery location, farmer details, net weight, number of bags, trader details, and payment details are available for every item. These details can be filtered by trader name.

© Tally Solutions Pvt. Ltd. All Rights Reserved 20 Tally.ERP 9 Fitment – MIS Reports SL No.RequirementPart of Tally.ERP 9Part of Solution 1Stock summary reportYes 2Item wise stock summaryYes 3Location wise item stock reportYes 4Farmer wise item stock reportYes 5Period wise direct farm produce dispatch reportYes 6Farmer wise direct farm produce dispatch reportYes 7Balance status wise direct farm produce dispatch reportYes 8Stock category summaryYes 9Period wise labor reportYes 10Voucher type wise labor reportYes 11Period wise direct farm produce delivery reportYes 12Trader wise direct farm produce delivery reportYes

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