Conference Call Logistics Today’s call is being recorded Attendance for today’s call; please send an to Subject line “July Leadership Call – Your Name & Affiliate” To avoid background noise all lines will be muted once the meeting begins. Participants are able to *6 to un-mute your line. Questions and comments are encouraged! Pass Code: # Research Policy Practice

July 2013 Leadership Call

Facilitators Research Policy Practice Gwen Simmons – Cleveland, Ohio DC Today! Erica White – Washington, DC Sahrah Zarei – Washington, DC Kathy Charner – Washington, DC

Agenda Welcome! A conversation with Kathy Charner, Editor in Chief, Books and Related Resources Better meeting the needs of affiliates and the field: your opinion matters Phase III: Status of Mission Recommendation – Gwen 2012 Roles and Functions Analysis Available Upcoming Summer and Early Fall Due Dates and Deadlines Dues report Insurance invoices Updating Affiliate staffing pattern Annual Reports Discounted Rates, RSVP Process Research Policy Practice 2013 Annual Conference Welcoming new manager of Affiliate and Member Relations, Erica White Meet Erica General Announcements Membership call August Leadership call Your t urn: Q&A after e ach s ection

A Conversation with Kathy Charner, Editor in Chief, Books and Related Resources Research Policy Practice

Communicating and Working with Affiliates Better meeting the needs of Affiliates and the field Survey opportunity In the pipeline: new titles for Exclusive opportunity Affiliates Research Policy Practice

Facilitated discussion Contact Kathy at

Phase III: Status of Mission Recommendation July 28 th Governing Board retreat Documents available first week in August Impact analysis by national staff Formal AEYC board responses Component mission analysis Research Policy Practice

2012 Roles and Functions Analysis Available Developed for the Affiliate Council meeting in San Francisco, June 2013 Available online in the Affiliate Resource CenterAffiliate Resource Center Important Highlights 89% of criteria met by states and locals Most unmet criteria static for past 3 years Recommendations for FY 2014 Research Policy Practice

Summer and Early Fall Deadlines Dues Report Insurance Invoices Affiliate Staffing Pattern Update Annual Reports Research Policy Practice

Dues Report Cross component workgroup to be established All states to submit by July 31 st No increase in dues at the National level in 2014 Research Policy Practice

Insurance Invoices Research Policy Practice Insurance Dues for FY 2013 Annual liability insurance due in the amount $68.50 Coverage is for September 1, 2012 through August 31, 2013 Fiscal Changes for 2014 Advance payment of $137 by August 15, 2013 Opting out Up to $1,000,000 of coverage – typically costs minimum of $1,000

Insurance Invoices Research Policy Practice Special Ruling for Smaller Local Affiliates $10 or less per member Total membership of 50 (required) or fewer Recognizing challenges - National continues to subsidize based on criteria

Affiliate Staffing Pattern Update Last updated in 2010 Request of Senior Staff and Presidents Research Policy Practice

NAEYC Affiliate Annual Report Research Policy Practice 2013 NAEYC Annual Affiliate Report Schedule For Fiscal Year Ending 12/31/12 Reports were Due by 3/31/2013 For Fiscal Year Ending 5/30/2013 Reports Due by 8/30/2013 For Fiscal Year Ending 6/30/2013 Reports Due by 9/30/2013 For Fiscal Year Ending 7/31/2013 Reports Due by 10/31/2013 For Fiscal Year Ending 8/31/2013 Reports Due by 12/31/2013 For Fiscal Year Ending 9/30/2013 Reports Due by 1/31/2014

NAEYC Affiliate Annual Report Research Policy Practice Thank you to the following State Affiliates with FY ending 12/31/12 for submitting your Annual Reports: AZ, HI, IL, KY,ND,SC,SD,TN,UT,VA,WV Special thanks to Alaska AEYC for submitting their Annual Report early for their FY ending 5/30/13. Texas AEYC and Vermont AEYC are scheduled to submit their Annual Reports by August 30, *If you have questions about your Annual Report, please feel free to contact us at

Research Policy Practice Register Now for Discounted Rates Early Bird Registration ends September 27 th Receive $10 off Conference Registration fee per person for groups of 10 or more Promote the conference scholarship opportunity 1 presenter rate available to each state (early August)* Affiliate Council Meeting RSVP* Saturday, November 23, 2013, 8:00 AM - 12:00 PM Meeting location TBD *Information to be sent the first week in August with all meeting details and RSVP processes.

Meet Erica White, New Manager of Affiliate and Member Relations Research Policy Practice

General Announcements Research Policy Practice Annual Dues Process Cross component dialogue this summer Report dues changes in July National component not increasing dues in 2014 Changes in Membership Benefits and Categories 3 year membership category Update your website and printed materials Membership Call on July 24th at 3:00 PM (Eastern)

Affiliate and Member Relations Update Thank you for participating in today’s Leadership Call Affiliate e-Connections published on the 17 th Next call is Tuesday, August 13 th at 4:00 p.m. (Eastern) This PowerPoint and call recording posted online in the Affiliate Resource Center Share this information with Your Board! Research Policy Practice

Thanks! Gwen, Erica and Sahrah Affiliate and Member Relations Department Research Policy Practice

Webinar Transcript Research Policy Practice Barbara Backus: we need a TYC specific for infants and toddler teachers Rene Hobbs: more resources for family child care home providers Camille Lachar-Lofaro: a TYC for school age children would be helpful prerna: yes, very relevant use it all the time for professional development jennifer: I have found that the publications have been much more relevant the past few years - Thank you! It would be great to know or have a "sneak peek" at coming comprehensive benefit publications as we are looking at starting a "book club" if you will in the next few months prerna: yes Sandra Giarde - Calif AEYC: I second the suggestion for a "heads up" as to which books are coming up as comprehensive benefits as it can be used as a marketing tool towards encouraging members Sandra Giarde - Calif AEYC: to upgrade to comprehensive status jennifer: Along those same lines, is it possible to find out the topic of upcoming YC journals? mary porcelli: I would like to see publications aimed at or including 1st, 2nd, 3rd grade. I feel naeyc does a very good job with the preschoolers and kindergarten, but we are lacking in the younger elementary grades. Camille Lachar-Lofaro: One of our members won the mini grant last year based on the NAEYC publication of Big Body Play. She received it as a member benefit. She presented at out Annual meeting and was asked to do her presentation for programs in attendance of our meeting. sueconnor: I love the idea of TYC for infants and toddlers- Sue Connor Jenny Yen: Many disasters occurred lately and NAEYC did a great job posting useful information immediately. Great job! Is it possible to publish children's book, social story, self-help books for teachers?

Webinar Transcript Research Policy Practice Melissa (VT): I second the request for articles targeted at family child care providers Lorie Barnes NCaeyc: Technical Assistance, Quality Enhancement, Coaching, Mentoring, etc Lorie Barnes NCaeyc: VERY user-friendly approach to public policy and advocacy Jacqueline Calica: I would also appreciate updates on Special Ed law/policy so that teachers can help parents advocate jennifer: Kathy, thank you so much for asking. Very excited to have you part of the naeyc family! Lorie Barnes NCaeyc: Thanks for this opportunity to offer input! Sandra Giarde - Calif AEYC: Great topic for the next comprehensive membership book...very timely! Barbara Backus: something about super hero play Camille Lachar-Lofaro: info on the Common Core please Laurel Beckham: Keeping NAEYC Accreditation appealing in the age of QRIS Tonya Frehner-Illinois: Capitol Area (Illinois) offers a book club and they would support a sneak peek. Lorie Barnes NCaeyc: Great idea! Long overdue! Barbara Backus: I think it is a good idea also Rene Hobbs: yes. more interconnection between local state and national is needed Camille Lachar-Lofaro: Definitely on the right track. sueconnor: great idea especially for states that have more than one affiliate.

Webinar Transcript Research Policy Practice Jenny Yen: Good idea! But CA folks dislike the term "component". : ) Barbara Backus: is it possible to get hotel reservations at yet? Melissa (VT): Will there be a "staff" meeting at the conference as well? Do we know when that might be?