Program Management Satisfy requirements of all individual projects with minimal resources Human resource is the most expensive Leadership Methods of documenting progress 1

Project Management Manage individual project Work efficiently Monitor project progress Organize team members Document critical decisions Visualize  Plan  Implement  Close 2

Multitasking Multiple projects, multiple tasks Multitasking?  loss of focus Project management: avoidance of pressure on resources to multitask and ability to assess and direct the most beneficial use of resources when there is apparent contention for their attention 3

Critical Chain Scheduling and Buffer Management Too much time: work expands to fill time allowed. Too little time: detrimental pressures, behaviors and practices  Buffers Assign skills rather than persons 4

Buffer Management 5 Feeding Buffer Project Buffer

Project Management Tools Concept Fan FEMA Mind mapping Gantt Chart 6

Mind Map 7

Visualize Clearly picture your desired end result before you begin Project vision statement: Project definition (simple clear statement) Project expected results Should be specific, measurable, achievable, relevant, time-dimensioned 8 Visualize Plan Implement Close

Plan Prioritize Performance Factors Explore risk factors (FEMA) and alternatives Break projects into manageable pieces: a) major pieces, b) minor pieces, c) tasks Enter sequenced pieces / tasks into Gantt chart Clarify who is responsible for each task Prioritize and schedule the pieces and tasks Determine project budget 9 Visualize Plan Implement Close

10 FMEA stands for Failure Modes and Effects Analysis Methodology of FMEA: Identify the potential failure of a system and its effects Assess the failures to determine actions that would eliminate the chance of occurrence Document the potential failures Steps: Plan: 2) Risk Factors Visualize Plan Implement Close List the function of each component List potential failure modes Describe effects of the failures Determine failure severity Determine probability of failure Determine detection rate of failure Assign RPN Take action to reduce the highest risk

11 Design FMEA Analysis  = Critical characteristic which may effect safety, compliance with Gov. regulations, or require special controls. SEV = Severity rating (1 to 10) OCC = Occurrence frequency (1 to 10) DET = Detection Rating (1 to 10) RPN = Risk Priority Number (1 to 1000)

Plan: 3) Break into Tasks Mindmapping each major/minor piece to identify the tasks Break down the tasks as far as necessary for clear accountability Edit and sequence the tasks Example 12 Visualize Plan Implement Close

Plan: 4-7 Gantt chart: Put To-Do items into Gantt chart with detailed tasks for each person updated weekly. Software options include Microsoft Project is preferable (available in ACS labs Free Gantt Chart software Word file Gantt chart templateGantt chart Weekly Status Reports 14 Visualize Plan Implement Close

Implementation Milestones Formality, consistency, and discipline throughout the scheduling system 15 Visualize Plan Implement Close

To be completed by next week and included in Report Gantt chart (all groups) FMEA or mind map or concept fan (at least one) 16

17 Why Look For Concepts? Identifying and working with concepts drives the generation of more ideas Identifying and working with concepts drives breadth in the thinking Concept Fan

18 Alternatives The Concept Triangle Purpose or Objective First Idea or Alternative Concept Second Idea Third Idea

19 OBJ OBJ: Reduce Downtown Litter IDEA IDEA: Fine Those That Litter IDEA IDEA: Serve Time Picking Up Litter IDEA IDEA: Put Picture In Newspaper CONCEPT CONCEPT: Ways To Punish For Littering What is the concept behind the idea? Are there any other ways to carry out that concept? Are there any other concepts?

20 Alternatives Selecting & Defining Concepts Be very precise about the concept Choose the concept carefully Look for multiple concepts Begin the concept statement with “Ways to…” or “Methods of…” and use at least 6-7 words

21 Alternatives The Concept Fan Purpose or Objective First Idea or Alternative Second Idea Third Idea Concept

22 Alternatives Key Things To Remember 1. Individual idea generation time is valuable to reduce channeling, maintain fidelity and drive efficiency. 2. Extract concepts from individual ideas. Do not group ideas first. 3. Then, find the Concept behind those ideas; try to make a lots of concepts. Don’t look for Similarities. Say: “Ways to….” 4. Then, generate more ideas for each Concept.

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References Matthew Hedayatnia and MAE156B 27