How to Get Started Toni Saraiva / Richard Hall Enterprise Europe Network – EISC Ltd.

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Presentation transcript:

How to Get Started Toni Saraiva / Richard Hall Enterprise Europe Network – EISC Ltd

The Public Sector

Pro-cure NHS Maritime & Coastguard Agency Ordnance Survey Southampton City Council University of Southampton, Solent University, University of Portsmouth, Queen Mary’s College Wessex Property services Hampshire County Council Hampshire Constabulary Radian Group British Airports Authority Basingstoke & Deane Council Cabinet Office Basingstoke & North Hampshire Foundation Trust Wessex Housing Partnership Solent Supplies Portsmouth City Council Isle of Wight Council MOD

What is being bought? Coaching / training/ education Transport services Furniture Security Recruitment Electricity / plumbing services Legal activities Printing / marketing / Design / Web Healthcare products and services Cleaning Services and products Trees / flowers / landscape maintenance IT services and products Accommodation / travel Construction Sport equipment Something for everybody here

How does the buying take place? Different levels = Different ways Small value contract - Quote - Advertised locally or not at all - Sent directly - Approved Supplier list “High” value contract - Tender - Advertised widely

Southampton buying… Below £ written quotation £ to £ written quotations £ to £ Tenders Above £ Formal tender process

Eastleigh buying… Below £ written quotations £ to £ written quotations £ and aboveTenders + advertised At least 5 contractors invited

Basingstoke buying… Below £25 000No minimum £ to £ tenders £ to £ Tenders Above £ (EU Threshold) Formal tender process

Isle of Wight buying… Below £10 000At least 1 written quote £ to £75 000At least 3 written quotes £ to £ At least 3 Tenders Above £ At least 4 tenders

Portsmouth buying… Below £5 000No minimum £5 000 to £ written quotes Above £50 000Full tender process Above £ (EU Threshold) Full tender process & EU obligations

Finding Tenders The written press The public sector authorities’ websites Tender databases

Ted.europa.eu

What does a tender notice look like? I.1 UK Border Agency (UKBA), Commercial and Services Directorate, 5W Ralli Quays, 3 Stanley Street, Attn: Janine Melia, Salford M60 9LA, UNITED KINGDOM. Tel Fax II.1.5 provision of Canine Food and Consumables to include the supply and delivery of a range of dry and moist dog food and accessories to include vitamins, hygiene products, toys, collars, harnesses, bowls and bedding etc. The range of products required will be split over 5 lots. Delivery of goods will occur during normal working hours Mon-Fri 9:00 am to 17:00 pm. The Dog units are currently situated at Heathrow, Gatwick, Birmingham and Manchester airports and dockside at Hull, Felixstowe, Tilbury, Dover and Southampton IV.1.1 Type of procedure: Open.

Key Tender procedures Invitation to Tender Notice Pre Qualification (PQQ) or Restricted procedure Tender Document Open Procedure Restricted Procedure

What does a tender notice look like? IV.2.1 Award criteria: Lowest price. IV.3.4 Time-limit for receipt of tenders or requests to participate: :00.

The importance of documentation Contract Notice Check “Contract Awards”

Jargon explained WeightingScoring E-tendering Online Submission E-auctionBidding down

The importance of documentation 2 What do you need? Policies Certifications Referrals Some organisation…

Need help with procurement… Enterprise Europe – EISC Ltd Toni Saraiva / Richard Hall

Further help / training Attending a free Workshop

Discussion… your questions… Is tendering for everybody? Is tendering for SME’s? When to bid? When not to bid? Success rate? Winning tenders in other countries? How are tenders evaluated? The tendering process as a market research tool? Asking the procurer questions, is it possible/wise? What is MEAT?