Project Control Farrokh Alemi, Ph.D. Lee Baliton

Course on Project Management Purpose Monitor progress Monitor progress Corrective action Corrective action

Course on Project Management Why Projects Fail Complexity Complexity Regulation oversight Regulation oversight Poor communication Poor communication Resistance to change Resistance to change Creeping scope Creeping scope Lack of project ownership Lack of project ownership Shifting organizational priorities Shifting organizational priorities Failure to meet customer needs Failure to meet customer needs

Course on Project Management Metrics Estimated time to completion Estimated time to completion Budget at completion Budget at completion

Course on Project Management Metrics Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients

Course on Project Management Metrics Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Health status Health status Cost of care Cost of care

Course on Project Management Metrics (example) Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Health status Health status Cost of care Cost of care

Course on Project Management Metrics (example) Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Health status Health status Cost of care Cost of care Employee satisfaction with IT services

Course on Project Management Metrics (example) Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Lower morbidity due to fewer medication errors Lower morbidity due to fewer medication errors Cost of care Cost of care

Course on Project Management Metrics (example) Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Lower morbidity due to fewer medication errors Lower morbidity due to fewer medication errors Cost of care Cost of care

Course on Project Management Metrics (example) Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Lower morbidity due to fewer medication errors Lower morbidity due to fewer medication errors Cost of care Cost of care

Course on Project Management Metrics (example) Estimated time to completion Estimated time to completion Budget at completion Budget at completion Impact on patients Impact on patients Satisfaction with care Satisfaction with care Lower morbidity due to fewer medication errors Lower morbidity due to fewer medication errors Cost of care Cost of care Monitor project’s progress as well as impact on patient outcomes

Course on Project Management Earned Value Management Definition of terms Definition of terms Calculation of earned value Calculation of earned value Reporting of earned value Reporting of earned value

Course on Project Management Definition of Terms Baseline Baseline

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Project end

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Project end $60,000 planed up to month 4

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Solid line shows experience to date

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Solid line shows experience to date Dashed line shows forecast

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Budget at completion

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Rate of Performance Rate of Performance Earned value Earned value

Course on Project Management Example Calculation of Rate of Performance

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Earned value Earned value Rate of performance Rate of performance

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Earned value Earned value Rate of performance Rate of performance Variance Variance Cost Cost Schedule Schedule

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Earned value Earned value Rate of performance Rate of performance Variance Variance Cost Cost Schedule Schedule Cost variance

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Earned value Earned value Rate of performance Rate of performance Variance Variance Cost Cost Schedule Schedule Schedule variance

Course on Project Management Definition of Terms Baseline Baseline Planned value Planned value Actual cost Actual cost Earned value Earned value Rate of performance Rate of performance Variance Variance Index Index Cost performance index Cost performance index Schedule performance index Schedule performance index

Course on Project Management Estimate at Completion

Course on Project Management Estimate Time to Complete

Course on Project Management Example Week 1 Rate of performance50% Planned value10000 Actual cost15000 Earned value? Cost variance? Schedule variance? Cost performance index? Schedule performance index?

Course on Project Management Example Week 1 Rate of performance50% Planned value$10,000 Actual cost$15000 Earned value$5,000 Cost variance? Schedule variance? Cost performance index? Schedule performance index

Course on Project Management Example Week 1 Rate of performance50% Planned value$10,000 Actual cost$15000 Earned value$5,000 Cost variance-$10,000 Schedule variance? Cost performance index? Schedule performance index

Course on Project Management Example Week 1 Rate of performance50% Planned value$10,000 Actual cost$15000 Earned value$5,000 Cost variance-$10,000 Schedule variance-$5,000 Cost performance index? Schedule performance index

Course on Project Management Example Week 1 Rate of performance50% Planned value$10,000 Actual cost$15000 Earned value$5,000 Cost variance-$10,000 Schedule variance-$5,000 Cost performance index33% Schedule performance index

Course on Project Management Example Week 1 Rate of performance50% Planned value$10,000 Actual cost$15000 Earned value$5,000 Cost variance-$10,000 Schedule variance-$5,000 Cost performance index33% Schedule performance index50%

Course on Project Management Taking Action Reconfirm plan Reconfirm plan Assess project performance Assess project performance Take corrective action Take corrective action Keep people informed Keep people informed

Take Home Lesson Project control requires monitoring progress using earned value