Event Management “The Special Edition”. Stay Safe Instructional Programs – 416-708-4078 CSIS 2008 – Seminar Topics Structure to Event Planning. Role of.

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Presentation transcript:

Event Management “The Special Edition”

Stay Safe Instructional Programs – CSIS 2008 – Seminar Topics Structure to Event Planning. Role of Security / Need for Training. Mitigation of Litigation. Adverse Media Attention. Compliance with Alcohol Legislation. Need for “Valid Documentation”. Fairs, Festivals & Conferences. Government Regulations.

Stay Safe Instructional Programs – Structure to Event Planning The Need for Structure. Operational Plans. Fire Safety Plan. Production Schedules. Evacuation Plans. Pre-Show Briefings / Debriefings. Focus of Event (Performer, Speaker, etc.) Patron Demographics.

Stay Safe Instructional Programs – Structure to Event Planning Roles & Responsibilities Organizational Flow. Incident Management. Support Staff Requirements.

Stay Safe Instructional Programs – Role of Security / Need for Training Legal Requirements. Non-Policing Functions. Historical Data. Alcohol Sales & Management. Deployment Considerations. Insurance Considerations. Regulatory Bodies. (Ontario – AGCO) Policing Functions / Requirements.

Stay Safe Instructional Programs – Mitigation of Litigation Provision of “Trained” Employees. Corporate Policies & Procedures. Consistent Corporate Approach. Compliance to Policies & Procedures. Paradigm Adjustment. Appropriate Legal Representation. Appropriate Insurance Representation.

Stay Safe Instructional Programs – Adverse Media Attention Attendee Complaints. Demonstrations. Security / Police Actions. Inexperienced Event Management. Police / Emergency Services. Legislative Bodies. Natural / Caused Incidents. Response to Media Backlash.

Stay Safe Instructional Programs – Compliance with Alcohol Legislation Senior Management Paradigm. Filtering of Legislative Roles & Policies. Third-Party Contractors. Corporate Enforcement. Legislative Scrutiny. Public Education.

Stay Safe Instructional Programs – Need for Valid Documentation Show Plans - displaying deployments. Use of Incident Reports. Retention of Incident Reports. Briefings. De-briefings. Legal Communications.

Stay Safe Instructional Programs – Fairs, Festivals and Conferences Advance Planning Requirements. Insurance Considerations. Law Enforcement Protocols. Security Coverage including pre/post. Staffing Considerations. VIP, Artist, Speaker, etc..Requirements.

Stay Safe Instructional Programs – Government Regulations CGSB – Provincial Legislation. Standardization of Corporate Policies. Requirement to Provide Training. Requirement to Meet Standard of Care.

Stay Safe Instructional Programs – Considerations Security deployment Onsite scheduling, site maps, emergency numbers Establishment of a “down centre” for rest and food Search and seizure procedure for prohibited items and activities Arrest and removal procedure Surveillance policy Establishment of a security operations command post Recommend appropriate stakeholders be trained in Incident Management Systems (IMS) Schedule of security briefings Licensed premises security plan Communications plan Liaison with law enforcement and in-house security providers Incident and response reporting procedures Emergency response procedure Event-focused training seminars Security deployment plan for VIPs Plans for planned or spontaneous protests

Event Management “The Special Edition”