Welcome to the webinar: Chancellor’s Office DSPS/RTI Outreach Our session will begin promptly at 2:00PM Please type questions into the Chat area. Conference will be in “Lecture Mode” Before we begin: Connect by phone to hear the presentation and question/answer Dial the telephone conference line: (888) Enter your pass code, which is the same as the password you used to log into the session. Pass Code / PIN for the Session: PARTICIPANT CONFERENCE FEATURES: *0 - Contact the operator for assistance. *6 - Mute/unmute your individual line. The presentation will be archived 90 days The PowerPoint will be available on the DSPS Division website. Technical Difficulty with seeing the presentation: CCC Confer Client Services is available Monday through Friday between 8:00 am - 4:00 pm at ext 1537 or 1554

DSPS Coordinators Webinar May 28th, 2014 DSPS Weights and Allocation Study

System Wide Context Study Background Goals Timeline

Advisory Group Stakeholder GroupNameOrganization Autism / IDGwyn TracySacramento City College CAPEDLucinda AbornCerritos Community CBORon GerhardCity College of San Francisco CEO/PresidentsWilly DuncanSierra College College IT/MISWim McSpaddenButte College CSSORon TravenickOhlone College DSPS Regional CoordinatorsJane NolanGrossmont College Faculty/Academic SenateMaria GonzalezWest Hills College, Lemoore Learning Disability Field Advisory Group (LDFA) Brooke ChooIrvine Valley College StudentMichelle ChristensenStudent Senate Galvin GroupCatherine CampisiGalvin Group

1) Capture the relative cost of serving students in different disability categories 2) Identify costs of serving students in potentially new disability categories (Autism, ADHD, LD categorized as Other) 3) Provide data in a clear and transparent way that will ultimately inform new weights for the funding allocation formula Study Goals Overall Goals of the Study are to…

History of Studies Determining Costs 1991 Study 2000 Study Study Goals “Allocating Funds for Disabled Student Programs and Services: Disability Group Rates and Other Funding Issues” “Services to Students with Disabilities: A Study of Workload and Costs”

Cost of each Service Contact = Who provided the service and how long was the service contact Ways of Determining Costs

Cost to serve students with disabilities in a specific category = Sum of the cost all students with disability X Number of students Ways of Determining Costs

Historical Data  or  Pre-budget cuts  Best practices Study Design

Actual vs. Relative Costs Undocumented time Front desk, computer lab, test proctoring FAQs Common Questions

Study Results: Example A Does not represent any real data, generated for illustration purposes

Study Results: Example B Does not represent any real data, generated for illustration purposes

Study Results: Example C Does not represent any real data, generated for illustration purposes

Study Results: Example D Examine relative differences and identify factors that contribute to these differences by type of school, and by disability category. Does not represent any real data, generated for illustration purposes

Timeline Estimates Timeline Data Collection Summer 2014 Data Analysis Fall 2014 Simulations/ Development of Proposed Weights Winter 2014 Development of Proposed, New DSPS Allocation formula Winter 2014 /Spring 2015 Vetting, Feedback, Approval 2015 Consultation Counsel and BOG – after review of advisory groups and internal approval. Implementation – after all of the previous + development of new data elements, local programming, and one test data year At some point

Study Sample: Our process Our Criteria for Inclusion  Time  Staff Role  Student disability  Service provided  All contacts  Other category

Study Sample: Our process Our Criteria for Inclusion  Time  Staff Role  Student disability  Service provided  All contacts  Other category Representativeness of a Final Sample  Region  Campus size  DSPS student population  District and single campus colleges  Total population of sample

Study Sample: Our process Our Criteria for Inclusion  Time  Staff Role  Student disability  Service provided  All contacts  Other Category Representativeness of a Final Sample  Region  Campus size  DSPS student population  District and single campus colleges  total population of sample Process  Surveys to all colleges  Follow-up with select colleges to ensure a representative sample

Study Sample: Supporting selected colleges Support for Selected Colleges  Stipend  Coding training  Check ins  Representative sample of students  Summer data collection  Personalized data collection tool

Modified Stratified Sampling for colleges Study Sampling Options Modified Stratified Sampling for students within college

Other Aspects of the Funding Formula Funding Formula College Effort 95% Guarantee Weights Base

Communication  Advisory Group Representatives  Check in at regional coordinator meetings, as needed  Update at CAPED annual conference  Follow-up webinar  Final report Outreach

1.Select colleges 2.Colleges give approval to participate 3.Training 4.Data Collection 5.Data Analysis 6.Report Next Steps Where we go from here…

Contact information Jay Feldman Laura Rasmussen Foster Stacy Shaw