Corporate Services Finance & Systems update Presenter:Anne Shrubshall Date:28 November 2007.

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Presentation transcript:

Corporate Services Finance & Systems update Presenter:Anne Shrubshall Date:28 November 2007

Outline of presentation Recap on the concept of a Finance & Systems team Make up of team Business Services Manager Progress to date Next steps Any questions

Finance & Systems team Finance Services Buildings & Estates Sports Office Hospitality Services Senior Management Business Services INFORMATION SYSTEMS PROCESSES ADVICE Campus Services

Why do we need a Finance & Systems team? To relieve individual service managers of the distraction of financial management and to enable them to focus on the prime objective of service delivery

What do we hope to achieve? To provide within Corporate Services:  An integrated system support network  Quality financial information  Additional cover and support

What do we hope to achieve? To develop within Corporate Services:  Increased efficiency by eliminating duplication  A co-ordinated approach to web-based communication  Improved processes and procedures

Finance & Systems team Already confirmed:  Business Services Manager  HS management accountant  Project accountant from Finance  HS finance team Under consultation:  B&E management accountant  B&E finance and admin staff

Business Services Manager  To lead the Finance & Systems team  Responsible for the overall financial management of Corporate Services  Review working relationships in respect of transactional activity across Corporate Services  Evaluate IT systems and general business procedures  Improve effective utilisation of the Corporate Services web site

New appointment  Barry Clark  Fully in post from 1 March 2008 (progressive transfer from Finance Services)  Chartered accountant  Considerable experience in the service industry  BP – developing UK forecourt convenience store operation  Siemens Group - running their central Shared Accounting Unit

Work done to date by working group Assessment of transactional activities carried out in each area of Corporate Services Payments Sales invoicing Cash management Identified variety of systems in use for transactional input

Next steps for Business Services Manager To meet with and understand the current work of: the ex HS Finance Team the B&E staff/teams potentially transferring in Sports Office admin staff Finance Services admin staff

Next steps for Business Services Manager Refine/improve the "who currently does what" schedules drawn up by the working group Develop an Action Plan/Objectives for the rationalisation of existing activities Bring forward specific proposals to integrate work effort/avoid duplication/apply Best Practice etc

Summary Joined up thinking! Quality financial and administrative support across Corporate Services

Any questions?