Collections Management Museums EMu New Developments EMu (and beyond!) Bernard Marshall Chief Technical Officer KE Software

Collections Management Museums EMu New Developments Overview EMu (11 May 2011) EMu 4.1 (November 2012) And beyond

Collections Management Museums EMu New Developments EMu

Collections Management Museums EMu New Developments IMu – EMu Internet Framework New framework for EMu web development Open-sourced development libraries:  PHP  Perl .Net  Java Supports record updates and insertions Supports searching across multiple modules Focus on efficient, modern technology

Collections Management Museums EMu New Developments IMu Web Client Web based interface to collection Modern components (e.g. auto-complete) Modern look and feel (e.g. multiple themes) Collection List Management Customisable interface (mobile, web, etc.)

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments IMu Multimedia Service Multimedia module extension to IMu Provides easy access to  Multimedia  Derivatives  Metadata  Supplementary multimedia Dynamic resizing and reformatting Import and update of multimedia Calls can be embed in web pages

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments OAI-PMH Web Service Update Update of existing service to OAI-PMH 2.0 Provides Dublin Core metadata Allows other metadata formats (e.g. XMP, etc.) Allows EMu to act as an OAI Repository for any OAI harvester  Europeana  Culture Grid

Collections Management Museums EMu New Developments Support For Multiple Groups A user may be registered in multiple groups Each open module is associated with a group Can switch easily between groups:  At login  While using EMu Very useful for system administrators

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Exhibition Objects New module linking Catalogue and Events Used to track object information per exhibition, including:  Installation information  Change-overs  Maintenance schedule  Section details (location in exhibition) Records are created automatically Track status of object within exhibition (e.g. proposed) History of object use for exhibitions

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Field Help Display Displays help text for the current field Text from Field Help module Help display area resizable

Collections Management Museums EMu New Developments Schedule Internal Movements Internal movement type added to Movements module Can be scheduled as with external movements Objects can be relocated automatically when Date Moved updated Useful for scheduling movement of objects between off-site storage facilities

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Pest Management Modules Two new modules added:  Traps Type and location of traps used to capture pests  Trap Events What was found in a trap at what time Comprehensive set of reports

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Supplementary Media Associated media stored in Multimedia record  Cropped image for web use  An audio/video describing the creation of the media  A transcript of an audio or video  Any other “supplementary” resource Similar layout to Resolutions tab Usage and Notes fields per media entry Not for media important in its own right

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Edit Media Edit media in preferred editor Asked whether to re-import if media altered All resolutions regenerated All metadata re-extracted

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Attachment Shortcuts Create new associated linked record ‘Selected’ or ‘All’ objects added to new record Used for:  Events -> Conservation, Events -> Loans  Loans -> Conservation, Loans -> Movements  Movements -> Conservation

Collections Management Museums EMu New Developments Drag And Drop On Archive Tab Current record relocated by dragging to new parent For user defined ordering:  Asked for position relative to where record was dropped

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments iCal Support For Notifications Notification system generates iCalendar (ics) of upcoming dates File can be imported into:  Google Calendar  Outlook  Apple iCal  Lotus Notes Upgrade Metadata Standards IPTC version 1.1 (July 2009) XMP December 2008 review

Collections Management Museums EMu New Developments Many Other Additions… Security – Certificates / Encryption  SSL encryption between client and server Extra read-only support  System, Group, User support in Registry Reverse scheduling of Tasks  Calculate task dates automatically based on end date Link from Conservation module to Movements

Collections Management Museums EMu New Developments Many Other Additions… Allow image quality to be set for JPEG 2000 format images Automatically run emusecurity  No need to run manually when adding a new user

Collections Management Museums EMu New Developments EMu 4.1

Collections Management Museums EMu New Developments Password Management4.1 Change password from within EMu Can be disabled via Registry entry

Collections Management Museums EMu New Developments Password Management4.1 Password management provides:  Password ageing  Account locking  Force password change  Lock after failed retries  Valid password checks

Collections Management Museums EMu New Developments System Maintenance Improvements4.1 No need for Lookup List rebuilds Parallel processing of reindexing Lots of technical improvements Much faster maintenance

Collections Management Museums EMu New Developments Security Update Support 4.1 Allow record level security to be changed when record saved Allow security to be set based on contents of a field Configured via EMu Registry Applicable at a User, Group or System level Example:  Set a record to be editable by Group Admin only when Record Status is set to Retired

Collections Management Museums EMu New Developments Field Level Security 4.1 Column Access Modifier Registry entry Change permissions of fields on a record-by-record basis Control permissions of fields based on values of other fields Example:  Make Current Location read-only when Record Status is set to Deaccessioned

Collections Management Museums EMu New Developments IMu Mapper Support4.1 Extensions to IMu to provide spatial data Update open source libraries with spatial API Integrate mapping with IMu web client Allow IMu web results to be mapped

Collections Management Museums EMu New Developments Archive View4.1 Tree view of archive structure Navigate via tree view Use drag and drop to move nodes View also displays “parts” relationships

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Many Other Additions…4.1 Export post processing  Run pre-configured script after export completed Import tool adjusted to avoid duplicate attachments  Exclude empty fields from attachment search Batch Operations module  Schedule record merges and deletions  Similar to Scheduled Exports

Collections Management Museums EMu New Developments And Beyond

Collections Management Museums EMu New Developments Field Selection Improvements Field selection uses a separate dialogue box Select fields by:  Prompt  Column name  Tab name New mode to allow field selection from modules:  Click on field to select it  Follow attachments to linked modules Shortcuts to create New… resources (e.g. Report, List Setting)

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Double click to add

Collections Management Museums EMu New Developments Global Replace Improvements Global Replace will work like other resources (e.g. Reports) Global Replace entries saved in Registry Field selection improvements Move data between fields Run in “unattended” mode for large updates

Collections Management Museums EMu New Developments

Collections Management Museums EMu New Developments Modify Image Metadata Update metadata in master image  EXIF, IPTC, XMP Global Replace  Update Copyright field on a set of records Propagate metadata to image resolutions  Can be managed independently of master

Collections Management Museums EMu New Developments Alerts Module Monitors all changes to records Create profiles to match against changes A profile match will trigger an alert  specified user(s)  SMS particular people  Create a log of the alert  Cause pop-up notification  Do anything else (via external script)

Collections Management Museums EMu New Developments Drag/Drop Media Via Drop Zone Drop zone on desktop for adding Media Allow right-click in Windows Media ingestion by IMu Many files or just one Drag/Drop Multiple Documents Multiple media files dropped into EMu for ingestion Multiple thumbnails dragged around EMu

Collections Management Museums EMu New Developments Communications Layer An easy way to share data within a trusted network Link records between organisations ‘Watch’ records held by others Track use of your collection data ‘Copy from’ other institutions, or link to them as master