ICT IN THE UGANDA JUDICIARY A PAPER PRESENTED AT THE AFRICANLII WORKSHOP BY JOSEPH SSINABULYA PROGRAMMER- UGANDA JUDICIARY 1 19-Apr-17

PRESENTATION OUTLINE Introduction to ICT in the Judiciary Functions of ICT in the Judiciary Structure of the ICT Section Management of ICT in the Judiciary Judiciary ICT Service Catalogue Judiciary ICT Infrastructure Constraints and Challenges Conclusion ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 2 19-Apr-17

INTRODUCTION i. Goal of application of ICT in Legal Profession To Provide the legal profession, judicial fraternity with up to date computerized technology that renders speedy justice with better legal outputs through a range of ICT services. ii. ICT Service Catalogue – Is a database or structured document with information about all live ICT Services, including those available for deployment and is available to users so as to support the application of ICT in the delivery of Justice. 19-Apr-17

functions of ict in the judiciary Alignment of ICT with the Judiciary business requirements Delivery of the right ICT services to meet the Judiciary requirements; Guiding Users on the effective utilization of ICT and awareness of the risks and responsibilities involved; To ensure continued availability of ICT services with minimal disruption Safeguarding information and ICT components Co-ordination of ICT related procurement Accountability & management of ICT resources Our Ultimate goal is to have e-justice implemented in CoJ.

structure of the judiciAry ict UNIT

Management of ICT in the Judiciary 1. Strategic Management (Top level planning and approvals of ICT implementations) ICT Technology Committee/ Law Reporting Committee: Overall responsibility of developing, implementing and reviewing the ICT Strategy, membership:- Justices/Judges, Chief Registrar, Secretary to the Judiciary, All Registrars, D/Regs , All Administrative Heads, C/M’s of major Magistrates Courts Secretary to the Judiciary: Top-level provision of approvals and funding for all ICT. Registrar of Planning & Development: Top-Level planning and coordination of the ICT Donor supported projects (DANIDA, JLOS, etc.). 2. Operational Mgt: Is by the PITO, SITO, Programmer and other SADs

The Need for CASE INFORMATION Efficient Management, Budgeting and Resource Allocation: Statistics aid management in planning, decision making and resource allocation. An aid to Monitoring, Control and Evaluation: By providing information about performance and the extent of deviations from planned levels of performance. Research and scholarly purposes: For the provision of a framework for research on operations of the Judiciary-ULII. Judiciary Physical & Financial Performance; Justification of performance for Donor Financing Address Public Inquiries.

Consumers of the Information Court Stations which generate the information First –line consumers planning for case disposal, justification of increase in operational funds, performance monitoring, reporting to higher levels Regional Circuits Second‐line consumers Planning for case disposal at a regional level, performance monitoring of the stations, reporting to headquarters Head Office (High Court – Kampala) and Data Center Third‐line consumers of the information For planning for case disposal at a national level, performance monitoring of the stations, reporting to higher levels Central Repository of all Judiciary Information

Consumers of the Information Registry of Planning & Development Developing realistic plans The Justice, law and order sector To justify funds releases and other resources. Cabinet (through the Uganda bureau of Statistics) The eventual consumer of information is the Government Judiciary information is a component of the entire Government statistics The Public Judiciary is accountable to the public because it operates using tax payers money.

THE JUDICIARY ICT SERVICE CATALOGUE (coverage) 19-Apr-17

1. Court Case Administration System (CCAS) Use: CCAS Reports e.g: Case Statistics per Judicial Officer (completed, pending) Case maintenance information Etc 19-Apr-17 Knowledge Sharing

2. Summary Statistics System (SSS) Use: Generation of Quick Summary Statistics Reports Compares with the CCAS ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 12 19-Apr-17

3. Management Information System (MIS) ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 13 19-Apr-17

4. Court Recording & Transcription System (DCRTS) ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 14 19-Apr-17

5. Fixed Assets Management System (FAMS) ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 15 19-Apr-17

6. Computer Inventory System (CIS) ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 16 19-Apr-17

8. Service Desk (SD) ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 17 19-Apr-17

THE UGANDA JUDICIARY WEBSITE 18 19-Apr-17

THE Judiciary Intranet 19 19-Apr-17

THE ULII for Research 20 19-Apr-17

Others Email System (Ms Exchange Server) Intranet (MoSS),TMG & Internet service Other Initiatives; ICT Strategy & Policy Judiciary Training Mgt System IFMS and IPPS BCDR Strategy and Operational DR site Future; Video Conferencing & CCTV ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 21 19-Apr-17

Current Major ICT Initiatives Re‐engineering the Court Case Administration System (CCAS); to cater for enhanced requirements Institution of an ICT Model Court/ Disaster Recovery Centre Recruitment of more staff in the ICT Division Joining the National Backbone infrastru/ E-Gov Legal Assistance Kiosks; To assist litigants with information on court procedures & processes Equipping Upcountry Courts with ICT Equip’t

The Judiciary LAN/WAN Infrastructure ARUA HIGH COURT AND CM - WESTNILE (UGANDA) 23 19-Apr-17

Constraints & Challenges Lack to top Judicial Administration enthusiasm to embrace ICT Untimely (Region Submission Status)/ wrong submission of statistical returns (Region Sample Data) Reluctance in supervision/ usage of the Information Systems and/or updating of information in the computer systems Resistance to Change towards the use of ICT in the Judiciary

Constraints & Challenges (cont..) Inadequate awareness of the benefits of ICT Untimely reporting of ICT problems Insufficient funding for the maintenance of computer systems and equipment Insufficient Staffing ICT Technical, Dedicated Data Entry Clerks, Court Reporters and Transcribers Insufficient provision of facilitation for training [both for Technical staff & end Users]

DISCUSSION AFRICANLII (UGANDA) 26 19-Apr-17