PARTS OF A LETTER - PLACEMENT AND SPECIAL STATIONERY Unit 15 – Correspondence Lesson 73

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 2 WELCOME! Unit 15

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 3 LETTER PARTS AND SPECIAL STATIONERY Placement of letter parts is summarized in the following slides. If a letter contained all elements, they would be placed in the order shown. Some correspondence uses specially sized stationery. These are known as Executive and Half-Sheet.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 4 PARTS OF A LETTER Parts of a letter include:  Date line  On-arrival notation Confidential; Personal  Inside Address  Salutation Dear Mr. Smith:  Subject line Subject:

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 5 PARTS OF A LETTER (cont’d) Body Complimentary closing  Cordially yours, Yours truly, Sincerely, Company name  XYZ Company Writer’s identification  Harry Thompson, Manager

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 6 PARTS OF A LETTER (cont’d) Reference initials  Keyboardist’s initials Enclosure notation  Enclosure: FCC Report Delivery notation  By Fax, By , By Fed Ex

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 7 PARTS OF A LETTER (cont’d) Copy notation  c: Barbara Azar Postscript notation  PS: I will call you next week. Blind copy notation  bc: Public Relations Office, FTC The following two slides show these parts in greater detail.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 8 On Arrival notation Inside address Subject line Date line Salutation Body

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 9 Reference initials Enclosure Delivery notation Copy notation Blind copy notation Company name Complimentary closing Postscript notation Writer’s identification

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 10 EXECUTIVE CORRESPONDENCE Stationery measures 7.25” by 10.5”. In Word select File > Page Setup > Margins. Change the left and right margins to 1” and the top and bottom to 1”. Go to the Paper tab, and select Executive. An example is on the next slide.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 11

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 12 HALF-SHEET CORRESPONDENCE A letter on a half-sheet measures 5.5” by 8”. In Word select File > Page Setup > Margins. Change the left and right margins to.75” inches and the top and bottom to 1”. Go to the Paper tab, select Custom, and change the width to 5.5” and the height to 8.5”. An example is on the next slide.

Unit 15 - Lesson 73 Parts of a Letter - Placement and Special Stationery 13