DHHS Division of Contract Management Karen Kalka, Director Jim Lopatosky, Deputy Director Contract Initiation Checklist 1

GOAL: – Create a common starting point for procurement – Ensure that the business plan and strategies carry through the procurement process – Provide a standard and transparent format

Contract Initiation Checklist How will this happen? – Implementing the Pre-Approval form for procurement – Program or requestor completes the form as instructed and submits to DCM – Information on the form will be reviewed for clarity and completeness 3

Contract Initiation Checklist Then what? – Immediate approval will move the procurement forward – The committee will review and either: Make recommendations, Ask for more information Request an interview – Request will be approved, denied or deferred 4

Contract Initiation Checklist Are we done yet? No – The committee will work with the requestor as to what additional information may be required to move forward YES – The requestor may move forward with the procurement 5

Contract Initiation Checklist Next Steps: – Sole Source Provider  Proceed to the Contract Checklist – Competitive Bid  Proceed to the RFP Checklist – OR Contact DCM 6

2014 Contract Reform Contract Initiation Checklist 7