Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 1 Energy Efficiency Rebates & Sustainable IT Sustainable IT Meeting January 19, 2012 Joyce Dickerson, Sustainable IT

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 2 Energy Incentive Programs - External Commercial Advantage Program Your business must receive electric service from the CPAU. In order to receive a rebate, your application must be accepted before purchasing your equipment. Each commercial customer is limited to a maximum rebate from the Commercial Advantage program of $100,000 per CPAU fiscal year (July 1 - June 30). displaynews.asp?NewsID=471&targeti d=139 Customized Retrofit Program You must be a PG&E customer. You must submit a project application. PG&E must inspect and approve the project prior to the removal of the existing equipment/systems and the installation of new equipment/systems. PG&E finalizes the incentive amounts after completing project approval. The actual incentive amount may vary from the submitted amount. ergysavingsrebates/rebatesincentives /ief/

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 3 Energy Incentive Programs - Stanford Energy Retrofit Program (ERP) Family ERP Custom You must be a Stanford Utilities customer. You must submit a project application. Stanford must inspect and approve the project prior to the removal of the existing equipment/systems and the installation of new equipment/systems. IT Examples: Strip- curtains ERP Express Simplified version of ERP Custom You must be a Stanford Utilities customer. You must submit invoices and disposal documents No pre/post measurement needed IT Examples: Server virtualization, desktop virtualization, UPS replacement ERP Capital Capital Improvement Projects Money received up front Require Form 1 IT Examples: Server Room Energy Retrofit, Projects >$50,000

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 4 ERP Custom - Guidelines Boundaries Buildings must be served by Stanford utilities Energy saving projects/components ONLY Does not cover maintenance/repairs Financial < $50,000 Requires 5 year payback > 5 yr allowed with cost sharing First come, first served Annual budget funded through rates ($700K for FY12) Rebate is cost capped Accounting/Process Works like rebate Groups fund the project ERP comes at back end through journal transfer Yearly disbursement Submit invoices for journal before fiscal year close

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 5 ERP Custom - Flow Chart ERP Custom Flowchart Identify/Scope/ Apply Departments identify projects; calculate savings and payback Submit funding request to ERP program manager Get approval ERP program manager reviews requests, savings and priorities ERP $$ committed, assign project #, add to tracking Execute/ get rebate Project managers get bids, manage cost, schedule Schedule post inspection, submit invoices, get rebate

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 6 ERP Express - Details ERP Express for Offices administered by Office of Sustainability measures- smart strip, vending miser, timer ERP Express for Labs administered by FEM (jointly funded by SoM) measures- ULT freezer, room temperature storage material ERP Express for IT administered by FEM with Sustainable IT measures- server & desktop virtualization, UPS replacement sustainable.stanford.edu/vmware Sustainableit.stanford.edu

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 7 ERP Capital - Guidelines Boundaries Buildings must be served by Stanford utilities Energy saving projects Capital projects that will be amortized Projects may span more than one year Financial $500K CUP allocation for FY12 Payback analysis for first cut (< useful life of equipment) Meet internal rate of return > 9.3% First come first served Funding is cost capped Accounting/Process Groups can get $$ as additional funding source project can create a new “FORM 1” Groups can request for part funding up- to committed amount Submit progress, % complete, status

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 8 ERP Project Categories Lighting examples Group re lamping and re ballasting Lighting fixture retrofit Occupancy sensors De lamping HVAC and Process loads examples VFD and smart controls CAV to VAV Motors, economizers, OSA Demand controlled ventilation Data Center & Server Room air flow management Plug loads and Sustainable IT ERP Express for IT- server virtualization, UPS replacement, desktop virtualization ERP Express for offices- smart strips, timers, power management

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 9 ERP FY11 Completed Projects - Sustainable IT Lighting Forsythe lighting retrofit – retrofit old T8 lighting fixtures to indirect T8 Server Virtualization ERP Express for IT- IT Services replaced old servers by installing a virtualized environment. ERP Express for IT – AS replaced old servers by installing a virtualized environment Plug load/Desktops ERP Express for Offices- smart strips, timers under Building Level Sustainability Program (BLSP) - “Caretakers Go Green”

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 10 Project 1 – IT Services Server Virtualization Project: Built virtual environment consisting of 6 servers. Removed 67 physical servers which were converted to virtual.

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 11 Project 2 – AS Server Virtualization Project: Built virtual environment consisting of 10 servers. Removed 33 physical servers which were converted to virtual. Standard calcs were significantly less than calculated method Infrastructure supports significantly more VMs then P2V Most P2V expected this year – these numbers will grow Not relevant since incomplete

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 12 Project 3 – Gates Server Room (in process) Project: Energy Retrofit of Gates Server Room installing VFDs on 4 CRAH units adding containment curtains & panels adding HVAC controls Will complete as first ERP Capital Project

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 13 Project 4 – Servers for Sponsored Research (in process) Project: Develop Incentive Funds to encourage Servers to be moved to most energy efficient space – Sponsored Research Only

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 14 Project 5 – UPS for Earth Sciences Project: Purchase New UPS for installation of Mass Spectrometer Contractor spec’d Eaton Main concern was space Sustainable IT Suggested Mitsubishi Mitsubishi DP 1100 was: -Smaller -More energy efficient -Lighter -Less Expensive -No ERP funds since efficient choice was lowest cost

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 15 Project 6 – UPS for IT Services Project: Replace aging 500 KVA UPS with Energy Efficient 500 KVA model

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 16 Project 6 – UPS for IT Services – Payback Analysis  Mitsubishi 9900B recommended  May be additional construction costs, but have $233,000 available for installation of $136,000 UPS  Price Quote from ProPower  Able to replace UPS without interrupting power to facility

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 17 Rebate & Incentive Programs Sustainableit.stanford.edu Joyce Dickerson --

Sustainable IT at Stanford S T A N F O R D U N I V E R S I T Y S U S T A I N A B L E I T Page 18 Updated Sustainable IT Website Sustainableit.stanford.edu