e VIP : Faster. Cheaper. Better. Electronic Vendor Invoicing Program ( e VIP): Faster. Cheaper. Better. SAC August 28, 2013

e VIP : Faster. Cheaper. Better. 2 eVIP Pilot Phase 2 Is Live! iSupplier search tool: IC Vendor Support nominations Acquisitions Community Actions Items: –Data Clean-Up –Training Requirements –eVIP Clause and Language Modifications –2-Way Award Modifications How You Can Help Purpose and Agenda

e VIP : Faster. Cheaper. Better. 3 *One of the TOP TEN vendors that conducted business with NIH in Original 2009 Pilot VendorsNew Pilot Vendors Technical Resources Inc. *IntelliPoint CTISEnterprise Resource Performance Inc. SapientRemedyBiz Sapient Government ServicesJohns Hopkins * (Aug 28) Deloitte (Aug 27) Roberts Oxygen (Aug 28) Vendor Support (began July 29) including Customer Service staff at OFM and a new vendor website.vendor website New Online Vendor Registration Process (Aug 12-30) pilot vendors successfully registered or registering: eVIP Pilot Phase 2 Is LIVE!

e VIP : Faster. Cheaper. Better. 4 Contracts = Awards, POs, TODOs, IDIQs, BPAs, etc. Pilot Phase 2 will be rolled out in 3 phases to the NIH community and pilot vendors: Pilot Phase 2: Getting Ready for Phase 2.2

e VIP : Faster. Cheaper. Better. 5 Vendor Support Process for Hold Related Questions

e VIP : Faster. Cheaper. Better. 6 Note that optional IC Vendor Support point(s) of contact will be displayed for all of the IC’s awards. This field CANNOT be award-specific. Note that optional IC Vendor Support point(s) of contact will be displayed for all of the IC’s awards. This field CANNOT be award-specific. Vendor Invoice Specialist for iSupplier

e VIP : Faster. Cheaper. Better. 7 Does your IC want to include a Vendor Invoice Specialist in the search tool for any of the pilot vendor awards? Send any Vendor Invoice Specialist nominations to Jenny Macaulay.Jenny Macaulay This column will be removed from the iSupplier search tool unless / until nominations are received. Action: Vendor Invoice Specialist Nominations

e VIP : Faster. Cheaper. Better. 8 ActionOwnerDue Date 1Data clean-up: pilot vendor awards must have correct Contracting Officers and Buyers. Contracting Officers and Buyers who support the pilot vendors (2 and 3-way) August 16, eVIP Training: one-hour web-based training, available on the LMS. August 16, Clause Modifications: all pilot vendor awards must have the eVIP Clause and Language for invoice entry. November 22, CPD Modifications: ALL 2-way awards must have a new Oracle-based Central Point of Distribution (CPD) in the Payment Office field in PRISM. ALL 2-way Buyers (not just for pilot vendors) November 22, 2013 There are four important action items to prepare for a successful pilot: Acquisitions Community Action Items

e VIP : Faster. Cheaper. Better. Data Clean-Up Status All 2-Way and 3-Way awards associated with Pilot Phase II Vendors must reflect an active Contracting Officer and Buyer as this information will now be visible to the pilot vendors through iSupplier. This action was due on August 16, A number of errors remain: 9 Remaining Errors2-Way Awards (total 110) 3-Way Awards (total 700) Inactive COs389 Inactive Buyers591

e VIP : Faster. Cheaper. Better. 10 All COs and Buyers associated with the six new pilot vendors are required to complete the “eVIP View-Only Web-Based Training.” Training was due Friday August 16, out of 235 individuals have not yet taken the training. Course Purpose: Overview of eVIP and the research capabilities of Oracle iSupplier.Overview of eVIP Access: The course is available on the NIH Learning Management System (LMS). Course Duration: 60 minutes. Cost to ICs: FREE!! eVIP Web-Based Training Status

e VIP : Faster. Cheaper. Better. 11 Key DatesActions Last week of September Pilot vendors will be notified that their awards need to be modified in advance of invoice-entry on Nov. 25. October 1eVIP clause will be made available to staff who support the pilot vendors. November 1Pilot vendors will be encouraged to contact their CO if they have not yet received the modification. November 22All pilot vendor awards must have clause in order to participate in invoice entry. All pilot vendor awards need to have an electronic invoicing clause added before invoice entry begins. eVIP Clause Modifications: Pilot Vendor Awards

e VIP : Faster. Cheaper. Better. 12 Now to November 22, 2013:  2-Way Approvals ‒ No change to current business processes for vendors or NIH staff. –2-Way invoices approved via Outlook CPDs and MarkView. –Vendors continue to put Outlook CPD on invoices.  CPD Modifications –Buyers modify all existing and new 2-way awards with CPDs in the PRISM Payment Office field. –Vendors do NOT need to put new CPDs on invoices – they may be different than the current Outlook CPDs November 25, 2013:  New Oracle-based 2-Way invoice approval process begins.  Invoices for awards that have not been modified with a CPD WILL NOT BE PAID when the new 2-way approval process begins on November 25, FYI: 2-Way CPDs & Invoice Approvals

e VIP : Faster. Cheaper. Better. 13 Please encourage your acquisitions staff to: 1.Complete data-clean up 2.Complete training –On August 23, NBS Advocates received a detailed report with: ‒ Awards requiring data clean-up. ‒ Acquisitions staff who have not yet completed the training 3.Continue making progress on CPD modifications to 2-way awards! –A CPD Modifications Dashboard will be released bi-weekly from September to November 22, 2013 to track progress. How You Can Help

e VIP : Faster. Cheaper. Better. 14 John OgleJohn Ogle, OFM Deputy Director Jenny Macaulay, eVIP Change Management Jenny Macaulay

e VIP : Faster. Cheaper. Better. 15 Acquisitions Community Timeline