1.Type your name and address (along with all team members participating with you) in the ‘Chat Box’ on the left. 2.CCTS will conduct a sound check at 2:50 and 2:55. We’ll begin at 3:00 and end by 4:00. 3.Use the ‘Chat Box’ to type in questions and/or responses; we’ll address these mid-way through the webinar and during the last ten minutes. 4.After the webinar, you will receive a follow-up requesting that you complete a quick survey. Thank you for joining us today! Special Education State Needs Project The 2013 Post-School Survey

Center for Change in Transition Services May 15 th, 2013

Agenda Review of Post-School Data Collection Definitions for Post-School Leavers Using the Transition Systemic Framework (TSF) Frequently Asked Questions Tips for increasing your contact rate

CCTS has conducted the Washington State Post- School survey for students with IEPs since 1999 In 2005, this data collection was federally mandated under the Individuals with Disabilities Education Improvement Act (IDEA, 2004) OSPI is required to report outcomes to OSEP (Office of Special Education Programs) as part of Indicator 14 Part B of our State Performance Plan (SPP) History of Post-School Data Collection

Who is a Leaver? Students between the ages of with IEPs who Graduate with a regular high school diploma Graduate based on the requirements of their IEP Receive confirmed receipt of a General Education Development Certificate (GED) Receive confirmed receipt of an Adult High School Diploma from a Community College Drop Out (includes youth whose status is unknown) Age out at age 21 with no diploma

Who Conducts the Survey? Can be anyone in the district –Director or Administrator –Teacher –School counselor/psychologist –SLP –Paraeducator –Administrative Assistant Preferably someone who KNOWS the student MUST understand student confidentiality and commit to preserving it

In 2009, Washington adopted OSEP’s measurable categories of postsecondary engagement 1.Higher Education 2.Competitively Employed 3.Other Education or Training 4.Other Employment Definitions for Post-School Leavers

Enrolled on a full- or part-time basis in a community college (2-year program), or college/university (4- or more year program) for at least one complete term, at any time in the year since leaving high school. 1. Higher Education

2. Competitive Employment Worked for pay at or above the minimum wage in a setting with others who are nondisabled for a period of 20 hours a week for at least 90 days at any time in the year since leaving high school (including military employment).

3. Other Postsecondary Education or Training Enrolled on a full- or part-time basis for at least one complete term at any time in the year since leaving high school in an education or training program (e.g., Job Corps, adult education, workforce development program, or vocational technical school which is less than a 2-year program).

4. Some Other Employment Worked for pay or been self-employed for a period of at least 90 days at any time in the year since leaving high school. This includes working in a family business such as: farm, store, fishing, ranching, catering services, etc.

Survey the leavers by following the online prompts while you conduct the phone call interview. The survey will calculate and sort your outcome data for you. The CCTS Online Post-School Survey

Timeline June 1, 2013 Enter Leavers’ Demographic data June 1-November 1, 2013 Using your district’s contact information, call each leaver until contact is made (minimum three attempts) November 1, 2013-June 1, 2014 Track and enter Leavers’ Demographic data by June 1, 2014

Need a CCTS Online Data Collection System Account? Contact your district manager for the Post-School Survey. If you do not know who that is, contact CCTS.

Conducting the Survey: Using the Transition System Framework

Accessing the TSF Online Data Collection System

TSF Log In Review

TSF Review: Reset Password

TSF Review: Adding/Removing Users

Adding a new district-level account Edit/Update Current Accounts

Adding a new district-level account

TSF Online Data Collection System Click either the link on the left or the blue section of the triangle

Selecting the Survey Select to conduct the survey due on November 1, 2013

Selecting the Survey Select to enter demographic data for students who left this school year (due on June 1, 2014) and whom you will call between June 1, 2014 and November 1, 2014

RESOURCES Check-out the resources available for download and review the video training modules under each step-by- step guide

Post-School Outcome Reports Access the reports to see how your district has done on Indicator 14 compared to the state and like-sized schools

Add New Student Information

Adding One Leaver

Uploading Multiple Leavers

Codes You MUST format the codes on the spreadsheet exactly as they appear here

Tips and Tricks If you are having difficulty uploading student information, try these tips: Right-align the cells Make sure you: Use the codes listed on the codes tab Format the codes correctly Include initials that do not exceed 4 characters Use original worksheet download Include a 10-digit SSID number—if it is not 10 digits try a leading zero

Complete Survey Access the telephone interview by clicking on this tab. The telephone interview is not available until June 1, 2013.

Conducting the Survey: Frequently Asked Questions

What to do if… I don’t have access to the system? I am having difficulty uploading my students’ demographic information? I need to leave the survey before I have completed all the questions? I don’t have access to all the schools I need to upload students for? I am having difficulty with the system itself (ex: it kicks you out after five minutes, etc.)

What to do if… The leaver/interviewee doesn’t a question? The leaver/interviewee doesn’t answer a question? The leaver/interviewee doesn’t know the answer to a question? The leaver/interviewee hangs up the phone? The leaver/interviewee doesn’t speak English? The leaver is in jail? The leaver is deceased?

Contact Rate Tips 1.Provide Pre-Notification 2.Create Familiarity with Survey 3.Show Interest When Conducting Survey 4.Provide Incentives (even non-$$) 5.Be Strategic about Making Contact Remember: the contact rate goal for the state is 70%

NEW CCTS Resources Post-School Survey Tool Kit Leaver Contact Information Form Postcards to send to students and families Flyer with PSS information Survey script PowerPoint template for PSS results

Post-School Survey Toolkit More coming soon!

Questions?

1) Using the Chat Box, type in at least one tool or support CCTS provided that you found helpful and would like to use again. 2) Let us know at least one way CCTS can better support your team this year. 3) After the webinar, please respond to the quick survey sent to your . Thank you for joining us today!

CCTS Upcoming CCTS Trainings OSPI Special Education State Needs Project Annual Combined Summer Institute (CSI), July in Wenatchee, WA WASA, July in Tacoma, WA Look for upcoming CCTS Webinars on the second Wednesday of each month!

CCTS Thank you for joining us today! OSPI Special Education State Needs Project