Data Systems Educational Technology Update Kathleen Moorhead Carlos Ramirez

Who Do We Collect Data From We collect data at the school district and school building level as well as from charter schools, nonpublic schools and BOCES. This includes approximately: 694 School Districts; 4,530 Public Schools; 1,800 Nonpublic Schools; 240 Charter Schools; 37 BOCES 2.7 Million Public School Students; 462,000 Nonpublic School Students; and 200,000 Teachers and other Professional staff.

Why Do We Collect Data Fulfilling State and Federal Mandated Collection and Reporting Requirements, such as: Federal America COMPETES Act Federal EDFActs Reporting Federal Elementary and Secondary Education Act Federal Individuals with Disabilities Education Act State Education Law State Education Commissioner’s Regulations

What Data are Collected Student Demographics Student Enrollment; Assessment Results; Attendance Course Credits School Staff Data Teacher Certification Teacher-Student Linkages Staff Evaluation *This list is not exhaustive, it provides a high-level summary.

Federal Reporting Responsible for Submitting more than 150 Files to the USDOE

How Do We Collect and Share the Data Basic Educational Data System (BEDS) System for collecting district/school student enrollment and staff counts. PMF/IMF Data Collection System for collecting staff and institution data. Student Information Repository System (SIRS), also known as Level 2 is an electronic collection of student demographic, programs, assessment and enrollment data, as well as teacher/staff and course information. SIRS provides a single source of standardized individual student records for analysis at the local, regional, and State levels to improve student performance and to meet State and federal reporting and accountability requirements. IRS Business Portal – IRS Portal hosts secure downloads of IRS-designed data files and other documents to authorized users of the portal and provides access for many SED data systems including VADIR, BEDS Online, Field Facing reports. Special Education Data System – A collection and reporting system for Students with Disabilities.

What Do We Currently Do With the Data Accountability Statuses State Aid Calculations School Report Cards Federal and State Reports

Giving the Data Back District Facing Verification Reports Teacher Roster Verification Report Where are they Now Reports EngageNY Portal Public Data Site

OFFICE OF EDUCATIONAL DESIGN AND TECHNOLOGY Carlos Ramirez, MS Ed Coordinator

The Technology Voucher Program $87 million is available, in the form of technology vouchers, to 2,527 district and charter schools as the result of a legal settlement between Microsoft Corporation and the State of New York. Lists of eligible schools can be found at stvp.com/ListofEligibleSchools.aspxhttps://nys- stvp.com/ListofEligibleSchools.aspx Many eligible schools in your region have not applied for their vouchers as of yet.

The Technology Voucher Program These funds are intended to assist eligible schools in their efforts to close the gap in their readiness for Computer-Based Testing and the overall integration of technology in classroom teaching and learning. To apply for these funds schools must: Complete the Technology Readiness Survey (TRT) to assess their readiness for online testing and providing a technology-rich learning environment. Please use the tool provided at Complete the STVP application at We don’t want any eligible school to miss this opportunity!

Virtual Advanced Placement Program Program goal is to increase the successful participation of low income students in virtual learning (online and blended instruction) Advanced Placement® (AP®) courses and testing. Provide greater opportunities for low-income students to demonstrate college- and career-readiness and mastery of the New York State Common Core Learning Standards Federally funded program. Race to the Top. $17M to 17LEAs. Program includes over 135 school districts with unique projects to help transition from traditional to digital classrooms.

VAP Program Monitoring and Evaluation We have partnered with SUNY Binghamton for Monitoring and Evaluation of the Program, with the following benefits: The partnership allows to build capacity to inventory, monitor, collect, and analyze quantitative and qualitative data regarding the program efficacy. Research and reporting of predicted versus actual outcomes for students participating. Provides components for a data sharing agreement with Binghamton University.

Online and Blended Learning Credit Effective since June, Regulated by Commissioner NYCRR 100.5(d)(10) Essential for Education Reform Agenda. Online and Blended Learning has a service oriented focus based on supporting LEAs to achieve maximum outputs of student achievement. Online and Blended Learning will facilitate data collection and more informed educational decisions to promote student achievement.

Learning Technology Grants Program Purpose The New York State Learning Technology Grant Program promotes collaboration between public school districts/BOCES and nonpublic schools of all denominations to: Increase the use of learning technology to improve student academic performance in relation to the New York State learning standards, process and content strands, key ideas and performance indicators in grades pre-kindergarten through 12. Provide high quality professional development focused on increasing a teacher’s knowledge and skills in the use of learning technology. Provide ongoing support for students to become technologically literate by 8th grade.

Learning Technology Grant $3.285M annually, for the past 18 years Annual line item in Legislative/Governor’s NYS Education budget Increase the use of learning technology to improve student academic performance NYCRR 144.8, Must include non-public schools Must include PD Targeted to turnaround of poor-performing schools

Professional Development for Advanced Coursework in STEM Enhance knowledge and skills of teachers, providing strategies to integrate technology in Science and Math. Race to the Top Contract with the College Board Multi-year Program – Minimum of 70 hours of Training Secondary Teachers from high needs-schools (Grades 7-12) in STEM Subjects (Science, Technology, Engineering and Math)

PARCC – Tech Readiness Tool Tech Readiness Tool (TRT) - Online survey of district/schools (pub & private) readiness to implement CBT (US & NYS) Incorporates PARCC standards (min. & rec.) for testing devices and internet/network bandwidth capacity Results of survey should be incorporated in district/school technology plans also used for NYS-STVP purchase plans

E-Rate Program Federal program run by FCC to provide discounts to schools and libraries for purchasing telecomm, broadband and infrastructure to support tech capacity NYSED approves priority 2 tech plans & contracts with E-Rate Central for support and coordination activities NY received approx. $147M in E-Rate discounts (20%-90%) last year ($4.3B since inception in 1998) for schools and libraries Critical funding source supporting internet connectivity & expanding digital learning

Questions/Comments? Office of Educational Design and Technology New York State Education Department 89 Washington Ave. - Room 319 EB Albany, NY phone: (518) fax: (518)