Full Service and The Future of Mail Acceptance Anthony Loera Supervisor, Business Mail Entry 1

Full-Service Benefits 2 Reduce Costs Reduce Costs Receive automation price discounts Eliminate permit fees Use the same permit at any location Address Correction Address Correction Address correction on Full-Service pieces Monitor Service Monitor Service Start-the-Clock on Mail Entry Visibility and Tracking

Full-Service Requirements for Automation Rates – Jan’14 3 Barcode Uniqueness*Valid MIDs, CRIDsBy-ForValid Service Type ID in Barcode On Mailpieces, Trays and Containers Intelligent Mail Barcode Mail.dat®, Mail.XML™ or Postal Wizard Electronic Documentation * Exception: For mailings of <10,000 pcs barcode can contain same serial number for every piece in the mailing. Serial # must be unique for each mailing.

Mail Eligible for Full-Service Effective January 26, 2014, use of Full-Service Intelligent Mail is required to qualify for automation prices for –First-Class Mail ® postcards, letters and flats –Standard Mail ® letters and flats –Periodicals letters and flats –Bound Printed Matter flats On April 18, 2013 the Postal Service posted the Final Rule Federal Register Notice which outlines the requirement for January 2014 –This Federal Register Final Notice can be reviewed in its entirety by visiting the website federalregister.govfederalregister.gov 4

What is Intelligent Mail? 5 Intelligent Mail barcode (IMb) Intelligent Mail Tray barcode (IMtb) Intelligent Mail Container barcode (IMcb) The Intelligent Mail Service uses information-rich barcodes and electronic documentation, providing valuable services that enhance business operations such as marketing, financials and customer support Under the Full-Service option, most mailers are required to use unique Intelligent Mail barcodes for mailpieces and handling units (trays or sacks) and keep those barcodes unique for 45 days.

What is Electronic Documentation (eDoc)? Electronic documentation allows mailers to submit postage statements and qualification reports electronically through the PostalOne! system The 4 Options for submitting electronic documentation are: Mail.dat Mail.XML Postal Wizard Intelligent Mail for Small Business (IMsb) Tool 6

Available eDoc Technologies Mail.dat® Mail.dat is an electronic file that represents the mailing Mail.dat uses a fixed file format to send mailing information Mailer uses own software or vendor software to create electronic file Mail.XML ™ Mail.XML is an electronic file that represents the mailing Allows two-way conversational communication letting the customer select data fields submitted Mailer uses own software or vendor software to create electronic file Postal Wizard Mailer types information into online forms in Postal Wizard, a USPS tool Postal Wizard creates the electronic postage statement Separate software is needed to generate barcodes Intelligent Mail Small Business Tool (IMsb) Designed specifically for small-volume mailers Allows mailers to: Upload address list to the IMsb Tool Print address with an Intelligent Mail barcode on labels, envelopes or insert page Print tray labels Prepare mailings for entry into the mailstream Submit postage statement(s) electronically 7

As a New Customer, how do I obtain a single MID? When creating a new business account on the Business Customer Gateway (BCG), a MID and CRID will automatically be assigned for that business location –Log-on to the Business Customer Gateway to access all online services

9 As an Existing Customer, how do I obtain an additional MID? Customers can obtain additional MIDs through the BCG “Mailer ID” portal, which can be accessed one of three ways: - Mailing Services menu - Shipping Services menu - Click on the “Mailer ID” button within the Favorite Services panel

Mail Service Providers may request individual or bulk CRIDs, MIDs or both on behalf of a client through the BCG 10 As an MSP, how do I obtain an additional MID?

Intelligent Mailpiece Barcode TRACKING CODE ROUTING CODE Barcode Uniqueness 11

Unique Intelligent Mail Tray Barcode for Handling Units (IMtb) 12 ZIP CODE EXAMPLE: MEMPHIS, TN CONTENT ID # EXAMPLE: 3-DIGITS DESCRIBING THE TRAY PROCESS- ING CODE EXAMPLE: 1 FOR AUTOMATION COMPATIBLE MAILER ID EXAMPLE: USPS ® ASSIGNED SERIAL NUMBER EXAMPLE: MAILER ASSIGNED LABEL TYPE EXAMPLE: 1 FOR 6-DIGIT MID Under the Full-Service option, most mailers are required to use a unique Intelligent Mail® tray barcode on all handling units (trays or sacks) and keep this barcode unique for 45 days. Barcode Uniqueness

Unique Intelligent Mail Container Barcodes (IMcb) APPLICATION IDENTIFIER EXAMPLE: 99 TYPE INDICATOR EXAMPLE: M MAILER ID EXAMPLE: USPS ASSIGNED, Ex: 2034Z SERIAL NUMBER EXAMPLE: Mailer Assigned, Ex: Under the Full-Service option, most mailers are required to use a unique Intelligent Mail® container barcode on the Intelligent Mail® container placard and keep this barcode unique for 45 days. Barcode Uniqueness 13

Full-Service Mailing Solutions 14 Mailing software vendors offer easy, ready-to-go solutions for preparing and submitting Full-Service mailings. -Mail.dat/Mail.XML: software solutions for mailers who wish to use software to prepare presort mailings, generate unique barcodes, and submit mailing information electronically to USPS. -Postal Wizard: software solution which allow mailers to presort mail and generate unique barcodes, but require the mailer to enter the postage statement information online via the online Postal Wizard tool. For additional details, reference the RIBBS Certifications > eDoc & Full-Service page: Commercial Mailing Software Vendors

For a list of software vendors that offer dynamic Full-Service solutions and have tested them with USPS, reference the following documents on RIBBS: Full-Service Mailing Solutions Commercial Mailing Software Vendors (Cont’d) –The summary list is a one-page document which identifies the three types of presort software and which vendors offer each typesummary list Also identifies the specific submission methods and classes of mail that are supported by each vendor –The detailed list is an Excel vendor matrix which provides more in-depth details about the capabilities and offerings of each software vendordetailed list –Mailers using a product on one of these lists can start mailing in production without additional testing in the Test Environment for Mailers (TEM). Mail Owners and Mail Service Providers who wish to validate a Full- Service test mailing can do so by submitting a single file through TEM instructions on the fact sheet located on RIBBS: s/TEMProcessMailingsMail.dat_Mail.XML.pdf s/TEMProcessMailingsMail.dat_Mail.XML.pdf 15

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17 Intelligent Mail® package barcodes

Enhanced package visibility Federal Register filing September 10, 2010 –Notice of advanced rulemaking Federal Register filing February 26, 2013 –Request for comments Federal Register filing July 11, 2013 –Proposed rule 18 Intelligent Mail® package barcodes

Requirements Existing –Required on all commercial parcels with exception of Standard Mail parcels effective January 27, 2013 Claiming presort or destination entry All parcels of any class with tracking All mailpieces with shape requesting extra services Proposed effective January 2014 (on or about 01/26/14) –Required on all remaining commercial parcels –Require transmission of supporting electronic documentation Including piece level address (or ZIP+4) information Proposed effective January 2015 –Complete destination delivery or 11-digit delivery point validated ZIP Code required in electronic documentation 19

eInduction eInduction improves the Plant Verified Drop Shipment (PVDS) process by streamlining the entry process. –Eliminates paper 8125s and 8017s –Utilizes electronic documentation In Pilot National Deployment – October 2013 eInduction Guide For Mailers – RIBBS>Intelligent Mail Services>Guides and Specs 20

Mailer Scorecard What is Mailer Scorecard The Mailer Scorecard provides a dashboard view summarizing performance Allows comparison across facilities Conditional formatting provides a trending view across months Drill reports provide a way to determine specific mail preparation errors Available for any company that submits electronic documentation – Data grouped by a eDoc submitted CRID

Postal Explorer located at USPS.COMUSPS.COM Federal Register Notices DMM Advisory – Send to to subscribe 22 Postal Explorer Federal Register Notices DMM Advisory

23 Postal Explorer – FRNs & DMM Advisory

RIBBS.USPS.GOV Full-Service Intelligent Mail Requirements for Automation Prices – Federal Register Notice (Final Rule) Intelligent Mail Services – Latest News – Getting Started – Guides & Specs – Business Customer Gateway eDoc and Full-Service Authorization for Software Vendors 24 RIBBS

Questions Thank You! 25

Q & A 26