Source: Drawings by CARDOSO Fausto, Banco Central del Ecuador, Summary of its history (related with its documentation) Took place the first inventory of part of the historical buildings of the city, by the “Dirección de Patrimonio Artístico de la Casa de la Cultura Ecuatoriana Núcleo del Azuay” Was made the second strategic Plan called: Plan de Desarrollo Urbano del Área Metropolitana de la Ciudad de Cuenca, by CONSULPLAN for I. Municipalidad de Cuenca The city hall, started an important inventory from which was awarded as World Heritage Place The Government of Ecuador, declared all the heritage in Emergency, an important campaign of inventories started in all the country at all the levels this process continues until now. The people starts to be aware of the heritage around them. Cuenca is declared as Ecuadorian’s Heritage. Cuenca became a World Heritage Place. 10 years after the declaration as World Heritage Place (reports). Project background Approach Tools Future research Statements

The actual situation in Cuenca Data Management in Cuenca : PROBLEMS WITH THE HERITAGE DATA MANAGEMENT IN CUENCA Variety and lack of relation between heritage information in a same Institution. Inventories that are only a description of the state of the building (not completed). Big amounts of analog information (paper files). It is difficult to manage big amounts of information. There are different databases; nobody knows which database is more updated. There are different types of data for the same thematic or proposal. Lack of protocols in the terminology used. Lack of protocols in the analysis of new information generated by the GIS. Duplicated information about a same issue, generated from different departments (City hall). There are not systems which can guarantee the safety of the data generated. Is difficult to make a general data update (contents and formats). Municipalidad de Cuenca Instituto de Patrimonio Cultural INPC Universidad de Cuenca Architecture Faculty Cuenca Digital Control Municipal Avalúos y Catastros Depto. de Áreas Históricas Thesis for the First Master Restoration Workshops Fundación el Barranco Project background Approach Tools Future research Statements

Conservation Process Gathering Heritage Information Process Diagram showing the conservation process and related project information activities. Main considerations in developing and linking recording, documentation, and information management practices… Criteria for an effective Information Management System. Source: LETELLIER, Robin, Recording, Documentation, and Information Management for the Conservation of Heritage Places, Guiding Principles, The Getty Conservation Institute, 2007, pag 27, 28

Value Assessment HISTORIC RELIGIOUS EDUCATIONAL SOCIAL Source: GGI/WMF Iraq Cultural Heritage Conservation Initiative ARTISTICSCIENTIFIC ENVIRONMENTAL ECONOMIC INTEGRITY S i g n i f i c a n c e SignificanceIntegrity

Heritage Information System HIS (documentation management) A Heritage Information System is… Basically it is the “architecture” of the system and its technological environment, which main function is like an electronic repository becoming a powerful management tool with the potential to expedite conservation processes. Aiming to make a properly work the activities of sharing, decision-making and management of big amounts of information in order to protect, implement preventive conservation and effective monitoring policies in Cuenca. A central administration and storage of all the data and documents, as well as the possibility of visualization of all geographical information. The system should provide an easy, user-customized access. Standardized formats, standard protocols for the data itself as well as the access to the system and the data exchange. Information about administrative expedients related with a heritage building. Provide all the information related with past interventions in the buildings; and the possibility to check and control the changes that are occurring on it. As well as to show reminders for the next “monitoring visit” on site. The system should keep in a safely way all the information gathered. Requirements for a Heritage Information System in CUENCA… Gather / Process / Production of information Security with the data stored Management / Treatment (values, monitoring and preventive conservation) Open and free diffusion (big scope) Standardization Interoperability Scalability (scope of the project) Components of a Heritage Information System… Tools / Software (databases, GIS, etc) Data / Heritage information Process People / users in general Computer / Hardware Cost-Benefit (implementation, maintenance and updating) A Heritage Information System for CUENCA should … Heritage Information System Project background Approach Tools Future research Statements

ARCHITECTURE OF THE SYSTEM Prototype of the Architecture of the System, based on Three-Tier Architecture (Document/Prof. Therese S.) Desktop GISWeb-GIS Input information Data Management Metadata Management Analyze 3D Model Map Viewer Portal Metadata Discovery UCuenca Project CityPres INPC MUN Google Earth Wikipedia Internal DB External DB Storage Data Management: Internal DB. Input our own information. External DB. Databases that are confident enouht ot thrust in its information. Application Management: Takes care of the data that should be maintained in the databases and the users. Access: Interface / Presentation Catalog Services (Metadata) It will display all the data of the data Geo-Services 2D-3D model Cad Service?? Image/map services Query Services Extract services Features services Multimedia services Analysis Services? Logical decisions and evaluations in order to take care of the data. Access control Services Take care of the users and give them the rights inside the system.

Data Management Databases / GIS A database is in fact an organized collection of information, that allows an easy access, retrieval, “recombination” or queries, and management of the data. A database is the process automatically prearranged to keep, organized and manage important amounts of data. Databases can be simple as few lines of data of a small historic building or as complex as multiple tables for keeping and inventory of all the historic buildings in the city. Nowadays with all the new documentary methods such as images, drawings, measurements and videos have begun to be stored in multi-media databases, or relational databases. Relational Database/ Multimedia Database/ GeoDatabase/ Open or Commercial Platforms. Databases: GIS Geographic Information Systems: It can be defined as a category of software that stores, analyses and displays various types of data with spatial attributes. In other words, GIS is able to act as a the interface (platform) between graphics (map and its layers) and non-graphic information (information and evaluation of the data contained in the maps). Example of a GIS graphic databasemake analysis of the geographic data; it means where they are and how things are related. A GIS can be compared to a CAD in that it displays graphic information and similar to DATABASE in that it contains tabular data. The advantage of a GIS is that combines the two = ANALYSIS. Components of GIS: Hardware, Software, Data, Methods and Users. 3D Features/ CADs/ Open or Commercial Platforms. Project background Approach Tools Future research Statements Analysis GIS Data Model:

Conceptual Model for the Heritage Information System Data Input Data Process Data Output Model for the Heritage Information System for Cuenca DATAINFORMATION 3D model CAD + Database + GIS DB (wall) DB (window) DB (damages/salts) Reference system needs to be elaborated (representation of the elements points, lines and polygons) Project background Approach Tools Future research Statements

DB (wall) DB (window) DB (damages/salts) Numerical Text Images Films Multimedia CAD Drawings (2D - 3D dimensions) MAP OBJECT GEOREFERENCINGCATALOGUING Conceptual Model for the Heritage Information System DATA Project background Approach Tools Future research Statements

1 First Is it necessary to develop “universal” data systems towards preventive conservation or monitoring issues? Statements Project background Approach Tools Future research Statements