Campus Administrative Systems David Cook Information Technology Services

Objective Understand administrative systems and the responsibilities of the IT professional in this area

Overview What are some example administrative systems? *DEFINE Inbox Web and 3270 interfaceDEFINE Inbox Web Advisor’s Toolkit Technology Resource Account Center (TRAC) Technology Resource Account Center What I Owe Application development standards Platforms and Tools Data Access Output Training Project IQ

Student Information Systems Online Transcripts Interactive Degree Audit (IDA) Registration (ROSE) Registration Waitlisting Study Abroad *NRRECS *ADM Course Schedule Catalogs Student Government Elections Be a Longhorn Texas Common App Electronic Transcript Server Some of the applications SIS supports:

*DEFINE Purchasing Accounts payable Accounts receivable Budget Payroll Inventory Appointments Human Resources Enterprise Resource Planning (ERP) - *DEFINE *DEFINE information:

What Are Some Other Administrative Systems? Each major business area has application developers that write/integrate systems for their business area Systems used for conducting the business of the University e-Proxy – authorization to represent Bevo Bucks – electronic funds system Task Manager – job submission VIP – Alumni System FAMIS – Facilities Management TXCLASS system Compliance Training Within ITS, Applications and Administrative Systems provide software infrastructure and support for business area applications and developers

Administrative Applications Mostly Web-based Accessed through UT Direct Portal EID authenticated Still some TN3270 or “green screen” applications Require mainframe logon ID Transactional in nature

Mainframe Logons and Authorizations TN3270 applications require mainframe logon IDs Departmental Contacts Mainframe orientation (IC 101) Beginning class for users with mainframe logon IDs; see TXCLASS to register DPUSER/Apollo (within the mainframe environment) Authorization for users Authorization for programs

Development Standards Real-time integration Data belongs to the business areas Business areas build/buy their own applications in consultation with IT specialists Think globally act locally – share solutions “Service” modules to share information and functionality Encapsulate audit, access and update Consistent layer for business logic Robust, secure and efficient

Platforms and Tools Enterprise Servers IBM zOS/e and one Linux partition (mainframe) Sun Solaris 10 servers (utdirect.utexas.edu) Natural/Adabas Authoritative sources for most University data are stored on mainframe in Adabas Tamino (XML database) and Oracle webAgent Java/PHP/Cold Fusion

Accessing Adabas Mainframe Data Natural External to mainframe environment uTED – Enterprise Directory (Open LDAP) AEMS – Active Directory XML Gateway – Web service calls to any Administrative system Batch submission Many academic systems depend on data from the mainframe Active Directory Blackboard

Data Access Methods

Application Developer Training ITS Training program Natural/ADABAS/webagent Provides trained and vetted developers to campus Open to current employees wanting to learn tools SY 101 – Systems Analyst training IT Professional Development Facilitate external training opportunities Teach best practices and professional methodologies Teach new technologies.

Contact Applications Application Assistance from EIS Contact training program through the Education Manager – Sarah Holmes

Project IQ Darin Mattke Information Quest Jarrett Cole Information Quest

What is Project IQ? Project IQ (Information Quest) Gives University leaders the information they need in the way they want it … Quick extraction of data without custom programming Systematically updated data Flexible formatting of data Appropriate security

Project IQ Transforms Data into Management Information for University Leaders

Phase I: Financials Financial Information / Trends Appointment Activity Budget Information Research Activity Phase II: IQ/PBIS Performance Based Instruction System Course and Instruction Planning Enrollment Management Bi-Annual Compacts Accountability Systems What Is Included?

How Does Project IQ Work? Data is extracted from the mainframe transactional systems and copied to the data warehouse on a nightly basis. The data warehouse uses Oracle, a relational database to store the data. Once the data is in the warehouse, then you can use Cognos web reporting tools to look at the information in reports.

More Information? Web site: Training aids: class materials, Web tutorials, answers to exercises, sample data How to get started What’s available Questions or suggestions? Contact us at

Resources Mailing lists Application developers – Contact addresses URLs *Define – TXShop – Group – Events Calendar – Blackboard – Department System – EIS – Project IQ –

Questions?

Activity