TM Aggregate Reporting of Pandemic Influenza Vaccine Doses Administered Planning for Seasonal Influenza Pilot Test as Proxy Using CDC's Countermeasure and Response Administration System Joint Presentation by: Immunization Services Division National Center for Immunization and Respiratory Diseases and Division of Emergency Preparedness and Response National Center for Public Health Informatics Webinar Presentation to Public Health Project Areas June 27, 2007

TM Learning Objectives Understand the importance of the seasonal influenza pilot test as a proxy for pandemic influenza vaccine usage tracking Understand the data expected and frequency for the pilot Understand the expected benefits or lessons learned from the pilot Understand the expected challenges for the pilot Understand the CDC technical support available for preparing for pilot testing

TM Background In the event of an influenza pandemic, timely and complete reporting of Pandemic Influenza vaccine doses administered will allow the Federal Government and Project Areas to closely monitor the use of the vaccine while it is in scarce supply CDC and the Project Areas are planning to use a small number of seasonal influenza clinics as proxies for pandemic influenza vaccine administration sites to evaluate technical systems for monitoring pandemic influenza vaccine doses administered

TM Background (continued) Project Areas will be assessed on their ability to collect and report to CDC on vaccine doses administered CDC will assess the technical capability of the CRA system to receive and aggregate Project Area data The goal is to conduct this exercise with minimally invasive impact to normal operations This pilot will involve submission of a minimal number of data elements to CDC

TM Why is the Pilot Testing Needed? An Operational Perspective To assess ability to collect and report vaccine doses administered data To provide perspective on federal, Project Area and clinic needs in order to scale-up for a pandemic situation Initial attempt to exercise vaccine tracking plans Accomplish timely reporting between key parties

TM Why is the Pilot Testing Needed? A Technical Perspective To assess the technical ability of systems to receive, aggregate, and return data To identify and address system gaps To test tooling options and security aspects for federal and state partners

TM Data Expected by CDC From the Project Area Will include (required) Age Project Area ID Date of Clinic(s) Will NOT include Priority Group Dose Number

TM Reporting Frequency and Timeframe Number of Reports and Frequency If only one clinic site is being used, data from at least two clinic sessions should be reported using two distinct transmissions If more than one clinic site is being used, data from at least one session for each site should be reported using a distinct transmission for each site Time Frame Clinic sessions should occur between November 1 and December 31, 2007 Data from each clinic should be compiled and transmitted within 48 hours of the clinic session

TM Expected Benefits or Lessons Learned Provide a framework for developing future pandemic influenza reporting plans Illustrate technical gaps and needs Identify operational barriers Understand training needs of staff Identify equipment needs and capabilities Gain a preliminary understanding of costs and other impacts to clinical operations

TM Expected Challenges for Project Area Communication and support among all parties Availability/distribution of seasonal vaccine Technical glitches; training and equipment needs Clinic selection and scheduling Timeliness and completeness of reporting

TM Expected Challenges for Clinics Availability of seasonal vaccine Reporting not currently required Timeliness and completeness of reporting Data entry staffing, training, and equipment needs Communication and support

TM Points of Contact and Resources Toscha Stanley, Immunization Services Division (ISD), All POCs have been submitted!!! THANK YOU Sanjeeb Sapkota, CRA Team, Division of Emergency Preparedness and Response, or Submit option choice by June 30 CRA Help General aggregate reporting questions and inquiries Getting access to CRA Exchange, an interactive knowledge sharing and exchange web site ( PHIN Issuing digital certificates Getting access to CRA demonstration site Problem solving To get a copy of all presentations and Q and A’s from presentations:

TM Questions? Questions may also be ed to:

TM Webinar and Meeting Schedule July TBD: Open Q&A and updates on options and pilot test August TBD: Open Q&A and updates on options and pilot test