Loading Authority Records though Record Import Service Version: 1 Date: November 2010

A file from your library Loaded using RIS processes On to the Libraries Australia Update database

RIS authority files need to be configured As a MARC formatted file. With a Libraries Australia number in the 001. The number could be the current ANBD number or the one used in Kinetica. Your Local System Authority Number in the 035. It should look like this example: 035 ##$a(AuClM)

Australian Bibliographic Network Vocabulary Numbers Vocabulary Numbers from ABN can be used. Send in a 035 field with prefix ‘abv’ 035 ##$aabv

What’s this number? Prefixes are important Is this number 035 ##$a a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?

001 Number TypeExample ANBD Number Amicus Number (Kinetica) LCCN001 no OCLC ARN numbers001 oca Local System Authority Numbers

Local System Authority Number

Can’t add the prefix? Send the Local System Authority Number with the MARC Code for Organization for your library in a $5 subfield 035 ##$a286421$5AuCNL

Showing PICA coding 013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj| ƒS##ƒacau 021A of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing. 029A ƒS2#ƒaHot Club of Cowtown.

FCV * #008 */ #008 = if ($0(1 for 6) != " ") ["#001A $00003:" $(5 for 2) "-" $(3 for 2) "-" $(1 for 2) ] ["#002D " if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]

Authority TypeNameName /Title TitleSubject: Topical Subject: Geographic Code in MARC Authority record 049 $aNH or 049 $aSH 049 $aMH or 049 $aSH 049 $aTH or 049 $aSH 049 $aSH Code in Pica Authority record. Links to a Heading in Bibliographic records in 1XX or 7XX fields ppt Code in Pica Authority record. Links to a Subject in Bibliographic records in 6XX fields qqndg

MARC Field PICA Code 046 Code 100, 110,111 pNH 130 tTH 150 dSH 151 gSH

But what about ‘q’ and ‘n’?

Test Run

Subject Authority? Record number 380 Error: Tag 100 has the value for subfield v,x,y,z a Elliott, Brian, d v Interviews

Match Merge log files

Subject Authority?

Type of MatchYour RecordLibraries Australia Record ANBD number match035 ## $lA $a System number match035 ## $lA $a ## $lY $a LCCN number match010 ## $an ISSN number match022 ## $a Matching Records

Good Match

Bad Merge 035 ## $lA $a | 035 ## $lY $a | 035 ## $lY $a | 5 | 5

Bad Merge

Comparing Records Your RecordMerge Record Libraries Australia Record

Good Match But …

Another Good Match But …

Difficult Decision

One Last Problem

Recording the Results

Splitting the Files

The Files are Loaded

If you want to use RIS for Authority records Please contact Libraries Australia Help Desk via /librariesaustralia/co ntact/index.html Phone: