Loading Authority Records though Record Import Service Version: 1 Date: November 2010
A file from your library Loaded using RIS processes On to the Libraries Australia Update database
RIS authority files need to be configured As a MARC formatted file. With a Libraries Australia number in the 001. The number could be the current ANBD number or the one used in Kinetica. Your Local System Authority Number in the 035. It should look like this example: 035 ##$a(AuClM)
Australian Bibliographic Network Vocabulary Numbers Vocabulary Numbers from ABN can be used. Send in a 035 field with prefix ‘abv’ 035 ##$aabv
What’s this number? Prefixes are important Is this number 035 ##$a a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?
001 Number TypeExample ANBD Number Amicus Number (Kinetica) LCCN001 no OCLC ARN numbers001 oca Local System Authority Numbers
Local System Authority Number
Can’t add the prefix? Send the Local System Authority Number with the MARC Code for Organization for your library in a $5 subfield 035 ##$a286421$5AuCNL
Showing PICA coding 013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj| ƒS##ƒacau 021A of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing. 029A ƒS2#ƒaHot Club of Cowtown.
FCV * #008 */ #008 = if ($0(1 for 6) != " ") ["#001A $00003:" $(5 for 2) "-" $(3 for 2) "-" $(1 for 2) ] ["#002D " if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]
Authority TypeNameName /Title TitleSubject: Topical Subject: Geographic Code in MARC Authority record 049 $aNH or 049 $aSH 049 $aMH or 049 $aSH 049 $aTH or 049 $aSH 049 $aSH Code in Pica Authority record. Links to a Heading in Bibliographic records in 1XX or 7XX fields ppt Code in Pica Authority record. Links to a Subject in Bibliographic records in 6XX fields qqndg
MARC Field PICA Code 046 Code 100, 110,111 pNH 130 tTH 150 dSH 151 gSH
But what about ‘q’ and ‘n’?
Test Run
Subject Authority? Record number 380 Error: Tag 100 has the value for subfield v,x,y,z a Elliott, Brian, d v Interviews
Match Merge log files
Subject Authority?
Type of MatchYour RecordLibraries Australia Record ANBD number match035 ## $lA $a System number match035 ## $lA $a ## $lY $a LCCN number match010 ## $an ISSN number match022 ## $a Matching Records
Good Match
Bad Merge 035 ## $lA $a | 035 ## $lY $a | 035 ## $lY $a | 5 | 5
Bad Merge
Comparing Records Your RecordMerge Record Libraries Australia Record
Good Match But …
Another Good Match But …
Difficult Decision
One Last Problem
Recording the Results
Splitting the Files
The Files are Loaded
If you want to use RIS for Authority records Please contact Libraries Australia Help Desk via /librariesaustralia/co ntact/index.html Phone: