Steering Committee Agenda 25-3-14 Overall Program Status High Level Program Schedule Project scope by phases Key milestones – Phase 1 (P1) – Overall (P1.

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Presentation transcript:

Steering Committee Agenda Overall Program Status High Level Program Schedule Project scope by phases Key milestones – Phase 1 (P1) – Overall (P1 – P3) UK Channel launch sequence Status By Track “Go – live” recap Value tracker Next Steps Appendix – Financial summary – Contract status

Overall Program Status Contracting: Completed 15 of 17 contracts/production licenses Finance: On track and reconciled weekly Beginning Madrid greenlight process Project Setup Initial Phase 1 “Go Live” on 4/14 with the channel migrations ending in August Revised schedule enables channel migration activities to be supported earlier in the process based on planned rollout of functionality Schedule Original Scope OK High level Madrid scope determined Scope Project financials are on track. Detailed reviews with individual project managers to update forecasts. Preliminary budget discussions have taken place regarding Madrid. Planned green light meeting in April/May Project Budget Deployment risks mitigated based on new phased rollout Resource availability through Q4 Vision 4.06 dependency Issues & Risks

High Level Program Schedule Sept-July 2014 – Stage 1: Initial Build Initial Build & Launch Initial AWS Build with MAM & Initial screens MCS Tools Initial Integrations including GPMS to UK Vision Network Project Complete Local build complete Aspera Project Complete VOD workflows First Channel live April-August 2014 – Stage 2: Channel Rollout Rollout Channels Rollout channels on MediaCentre (All UK Channels live) Stabilize & Tune system Additional Integration services live BCM Integration Continued development and testing July-Sept 2014 – Stage 3: Additional Automation First Wave of Automations New automated workflows Additional screens and enhancements Additional integration services Cloud NLE prototype Madrid Requirements October 2014 – December Stage 4: BMS enhancements Second Wave of Automation & BMS Enhancements Additional workflow automation BMS enhancements Additional Integration Screen enhancements Madrid Development Dec - April 2015 – Stage 5: Madrid & Budapest Archive Expand to Madrid & CE (Archive) Launch Madrid Channels Vision CE integrated MediaCentre Services available CE Archive available

P0 (App) Landing Page Simple Login Authentication User Management Users/Roles Sony IDM Integration Search (Vidispine) Title/Alpha hierarchy traversal ODS Title/Alpha integration ODS Metadata Platform Ops Support P1 (DAM/IMS) Profile Management: Provider Monitoring Inbound (ingest): Provider Receiving Proxy Generation Aspera Integration Workflow Tasks: Matching Workflow Management: Ingest Transcoding Bulk Ingest Migrations Priority Ranking System Rank by Admin Flag Upload Inventory Detail MCS Tools Integration Authentication Ingest Preview Annotation P2 (Delivery) Profile Management: Channel & Recipient Monitoring Inbound (ingest): Qcloud (monitoring UI) Qcloud metadata & integration to Vidispine Workflow Tasks: Ingest Order Management Manual QC Alpha Creation Alpha creation via ODS service P3 (Scheduling) Scheduling ODS schedule integration (Vision) Monitoring Outbound: Deliveries (Aspera Transfers) Transcoding Vidispine Jobs Dashboard: Business Intelligence Usage Activity Logging Alerts Failures/Rejections Reports Workflow Tasks: Delivery Management Compliance Reports Priority ranking Rank by TX File management rules Localization VOD/Catchup Enhanced XML transform capability to support VOD catchup servicing Additional VOD specific transcode profiles 01/22/2014April 2014 (4/14)June 2014 (6/9)July 2014 (7/7) “Go-Live” dates ODIN Local Build Network Aspera P1 Go-Live 4/14

Key milestone dates (“Soft Go-Live” April 14th) FebMarchApril Project threads 2/24 (Monday) 3/3 (Monday) 3/10 (Monday) 3/17 (Monday) 3/24 (Monday) 3/31 (Monday 4/7 (NAB) (Monday) 4/14 (Monday) 4/21 (Monday) MediaCentre ODIN Training Onboarding Change Mgmt. P1 Dev P1 QA P1 UAT MC P1 practical P1 UAT (Users ) P1 Go-Live 4/14 On-board Russia & Africa Title (AMMO) Dev Technical Aspera set- up Title process Go live 4/14 Outreach to providers QA Mirror/UAT (Titles) Title (ODIN, Vision) Title training dev. High level communications Logistics Weekly Updates Process changes (document, approvals, communicate) Code freeze 2/26 Fixes 2/27 & 2/28 Data Migration Train the trainer User Forums MC P1 Dev complete Title training ready Title Training MCM Training MC Go-Live

Key milestone dates (P1- P3 “Go - Live”) FebMarchAprilMayJune 2/24 2/28 3/3 3/7 3/10 3/14 3/17 3/21 3/24 3/28 3/31 4/4 4/7 4/11 4/14 4/18 4/21 4/25 4/28 5/2 5/5 5/9 5/12 5/16 5/19 5/23 5/26 5/30 6/2 6/6 6/9 6/13 6/16 6/20 6/23 6/27 6/30 7/4 MediaCentre Training P1 Dev P1 QA P1 UAT UAT P1 Go-Live 4/14 P2 Dev P2 QA P2 UAT MC P2 P2 Go-Live 6/9 P3 Dev P3 QA P3 UAT MC P3 P3 Go-Live 7/7 MC P1 P2 UAT P3 UAT

UK Channel Launch Schedule Update Ongoing parallel work for migration: Distributor on-boarding migration and standard operating procedure defined Aspera in place Schedule has been validated in meetings with core teams Schedule is built with UAT & Training considerations. Ongoing parallel work for migration: Distributor on-boarding migration and standard operating procedure defined Aspera in place Schedule has been validated in meetings with core teams Schedule is built with UAT & Training considerations. P1 Soft Go Live – 14/04 P3 Go Live – 07/07

The MediaCentre’s Projects Aspera JBOSS ESB & Rules 120 ESB MAM Metadata Update GPMS Vision BCM ODS ESB MCS ??? UI Screens On track Vision upgrade complete Provys migration (March – May) Performance issue patch implemented Meetings with users regarding title metadata management On track ODIN in production 3/14 ODIN training this week ODIN migration scripts and validation Development behind initial plan schedule by 6 weeks for P1, assessing overall impact on P2-3 Project Structure changed to address schedule All screens to support P0 – P3 functionality have been completed and approved P1 UAT in progress Vidispine configured, deployed and demonstrated in HA configuration MCS’s integration activities are complete Project Completed Solution integrated into current workflows On track Training complete London and Budapest using Aspera On track 15 of 17 contracts approved Financials on track MediaCentre training scheduled for beginning of April Project Completed Both primary/back- up 10G connections are up and running Encompass Upgrades completed MADRID… Plan developed Investigating Broadcast Master

“Go-Live” Recap January 10G connectivity to AWS (primary and backup) Aspera software installed Encompass Aspera complete Tape ingest and Aspera training complete Upgraded workstations connected to the SAN storage, Adobe Premier rolled out February Vision upgraded to 4.06 Arqiva and Encompass upgrades March ODIN live 3/14 (autopublish in April) Title metadata management (ODIN/Vision) meetings week of 3/24 MediaCentre training beginning in April

Value Tracker BenefitJanFebMarAprMayJunJulAug Cost Reduction/Avoidance Reduce Third party Content Prep and Encompass services Simpler Content Prep for future Channels Retire Bespoke solution, Avoid future Infrastructure build-out in Golden Square Lower Cost for new channels, including lower HD Acquisition cost Single File Ingest Point for SPTN, leveragable across territories Reduce Local Technology spend and expensive third party media management spend German VOD catch-up service Operational Efficiency Improvement Avoid and.XLS for workflow and communication Better exploitation of assets across territories / brands Shared inventory visibility in other regions and worfklow flexibility best practices More efficient compliance editing on shared content Risk Mitigation Reduced risk of future OFCOM violations through system controls Today Align current costs and schedule MedianMoter Governance Align current costs and schedule MedianMoter Governance

Next Steps Upcoming Focus – MAM Buildout for P1 – Madrid Greenlight meeting – MediaCentre training (contextual, hands on) – ODIN autopublish to Vision – Change management – Channel onboarding – Continue Vision upgrade & Provys migrations work

Appendix Media Centre Project Financials Contract Summary Status

Media Centre Project Financials Summary includes actual activity through February 2013 and estimates to complete the project CPR VARIANCE ProjectProject # Prior FY Actuals YTD Actuals FY14 Remaining Forecast FY15 Forecast Current ForecastCPR TotalVariance MasterI ,800402,434178,024519,276$1,170,534$1,116,140($54,394) ASPERAI ,9179,1200$292,037$300,000$7,963 BMSI ,000$325,000 $0 IntegrationI ,84397,141570,560$1,276,544$1,392,205$115,661 LocalI ,7624,5380$304,300$502,444$198,144 MAM-AWSI ,669530,000646,500$1,869,169$1,929,700$60,531 NetworkI ,40017,2280$531,628$550,000$18,372 Total 70,800 2,801, ,051 2,061,337$5,769,212$6,115,489$346,277

Contract Summary Status (15 of 17 complete) DSB AWS reseller agreement: initial draft completed and submitted for review by team MCS Production License: pricing agreed upon, working on finalizing SPE wide SLAs