Christ Church PARISH HALL RENTAL 2015 Proposal Plan New Rental Rates for Parish Hall and Projected Renovations Crystal Spranger, 11/11/2014

Rental Growth  Parish Hall Rental Income  2009 Hall Rental - $5,185  2010 Hal Rental - $5,240  2011 Hall Rental - $6,243  2012 Hall Rental - $8,435  2013 Hall Rental - $8,620  Jan. 1, to October 31, 2014 – $9,968  2014 Projected Year End - $11,000 Current Rates: 5- 6 Hour - $300, w/kitchen $400 All day - $400, w/kitchen $500

Rental Analysis Summary Per Event  Number of 5-6 hour and All Day Rentals in 2014  5–6 hours $300 to $400 Hall Rental – 12  All day $400 to $500 Hall Rental – 8  Large Conference Room Rental - 4

Problems and Opportunities  Identify problems and opportunities.  The kitchen sinks, counter tops and refrigeration are included in the rental fee with the exception of the kitchen stoves. Full use is currently an additional $100 fee.  It has been found that clients are using more than the limited kitchen access, and at times are using the stoves and appliances without approval or payment.  Increased weekly hall activity has required parking lot and building trash pick-up, lawn maintenance, refill of bathroom tissue, vacuuming hall carpet, dumping trash cans, cleaning out refrigerators, and sweeping hall floor, before weekend rentals.  Double weekend rentals require an evaluation between events/days.  Propose new competitive rates to include full use of the kitchen, regardless if stoves/appliances are required.  Rent Chafing Dishes (6) for $15 each. Must supply own Sterno.  Increase wedding venue advertisement

Venue Price Comparison  Leonardtown Firehouse - All day rental $800, with Kitchen $1,100  ELKs Lodge - $700 provides a full-service Banquet Facility that has been recently remodeled and features a new foyer, coat room, and newly renovated master hall that is tastefully decorated. Maximum Event Capacity is 200. (Price does include setup and cleanup).  The Hollywood Volunteer Rescue Squad - Social Hall and Kitchen - $ (Capacity 68); Social Hall, Kitchen and Bay area - $ (Capacity 98). Rental term is for an 18-hour period, starting the day of rental at 6:00 a.m. through 12:00 p.m. Prices included tables and chairs. Use of the kitchen facilities includes use of an electric stove/oven and standard sized refrigerator. The commercial gas stove and commercial refrigerator/freezer may not be used.  Riverview Banquet Hall at Wicomico Golf Course, Mechanicsville $1000 Room Rental (seating 175guests) - Includes Two (2) bartenders and One (1) wait staff ; Table/chair set up and tear down; 5 Hour Rental - $150 per hour over 5 hours.

Venue Comparison Flora Corner Farm, Mechanicsville, MD  125 Guests or Less. Reception starts at $4,500  5.5 hours (4.5 hours for reception, 1 hour clean up)  6′ Round Tables with Ivory or White Underlay  White padded chairs – Flora Corner Farm (FCF) sets up and takes down chairs and tables  Cream/white floor length table cloths  Glass carafes for wine, tea, water or used as table vases  Antique bird cage or decorative suitcase for wedding cards and corresponding table.  Assorted lawn games with wooden signs (badminton, croquet, lawn bowling, corn hole)  2 Wicker sofas, 1 wicker chair and ottoman, assorted end and coffee tables  Wooden bar, double washtub for drinks, 2 large ice chests and small drink tub on a stand  2 Outdoor picnic tables  8 Assorted lawn chairs  4 Trash receptacles with bags  5 bistro tables with 2 chairs at each table  Cocktail table with umbrella (weather permitting)

Wedding Market Facts  United States Average Wedding Cost - $29,858  Brides approximately spend $1,184 on the rehearsal dinner and $450 on the morning after.  St. Mary’s County is more affordable compared to the DC region. 70% of county weddings are people from outside of county.  Couples are concentrating more on creating an experience for their guests than themselves.  Venue name and address are placed on wedding invitation and newspapers, which will increase rental advertisement and word of mouth marketing.

Proposed 2015 New Non-Member Rental Rates  All Day Rentals - $625 Includes full use of the kitchen – 7am to 12am, including setup and cleanup. Include rooms downstairs to utilize as changing rooms for event.  5 – 6 Hour Rentals - $375  Includes full use of the kitchen and setup and cleanup.  Large Conference Room - $150 (4 to 5 hours).  Refundable Security Deposit - $300

New Rate Financial Result  Projecting equivalent rentals from 2014, for 2015, at the new rate, rental income is estimated at:  All Day Rentals: 8 * $625 = $5,000  4-5 Hour Rentals: 12 * $375 = $4,500 Above data does not include the SMTMD $100 rental fee, yoga contributions, and Zumba and Flaunt donations.  SMTMD = $1700 (annually)  Yoga = $700 (annually)  Zumba/Flaunt = $620 (annually)  Chopticon Madrigal = $400 (annually)  Parish Member $100 = $500 (annually)

Suggestion Renovations & Maintenance  Near term  Paint Upper Level Parish Hall Walls and Kitchen  Professional Carpet Cleaning or New Carpet  Service and Replace Hall Fire Extinguisher  Before and After Building Quality Assurance, Cleaning, Sweeping, etc.  Offer access to rooms downstairs for bridal parties to help attract the wedding venue market  Update Website Photos  Update Rental Brochure  Update St. Mary’s Tourism - Wedding Advertisement Page  Long Term  White Folding Chairs (Interlocking)  Additional Oblong Tables (use 20% maintenance draw from rentals)  Window Drapes (money in non operating account)