Chapter 5 Using Business Information Sets Microsoft Publisher 2010 Chapter 5 Using Business Information Sets

Objectives Design a letterhead Create a business information set Insert business information fields into a publication Use the Measurement toolbar to position and scale objects Create and apply a new text style Insert an automatically updated date and time Using Business Information Sets

Objectives Apply the read-only attribute to a publication Add user-friendly features to an interactive publication Create an envelope Change printer page settings Create and print business cards Publish a portable PDF/XPS file Embed fonts in a publication Using Business Information Sets

Project – Business Cards and Stationery Using Business Information Sets

General Project Guidelines Design the letterhead Employ reusable business information sets Apply styles Make interactive publications user-friendly Create files in portable formats Using Business Information Sets

Creating a Letterhead Template In the New template gallery, scroll as necessary to click Letterhead in the More Templates area Scroll to the More Installed Templates area and click the desired letterhead Click the Color scheme box arrow and select the desired color scheme Click the Font scheme box arrow and select the desired font scheme If necessary, click the Include logo check box to select it Click the Create button to display the letterhead page Using Business Information Sets

Creating a Letterhead Template Using Business Information Sets

Creating a Business Information Set Click the Business Information button (Insert tab | Text group) to display the list of business information fields and commands Click Edit Business Information to display the Create New Business Information Set dialog box Enter the desired data in the appropriate fields Click the Change button to display the Insert Picture dialog box Navigate to the location of the picture you wish to insert Using Business Information Sets

Creating a Business Information Set Double-click the file to insert the logo Click the Save button to save the business information set and display the Business Information dialog box Click the Update Publication button Using Business Information Sets

Creating a Business Information Set Using Business Information Sets

Inserting a Business Information Field Click the area where you wish to insert the field Click the Business Information button (Insert tab | Text group) to display the list of new business information fields and commands Click the desired field to insert it into the publication Using Business Information Sets

Inserting a Business Information Field Using Business Information Sets

Displaying the Measurement Toolbar Click the Measurement button (Drawing Tools Format tab | Size group) to display the Measurement toolbar Using Business Information Sets

Positioning Objects Using the Measurement Toolbar Select the object to position Enter the desired values in the Horizontal Position, Vertical Position, Width, and Height boxes Using Business Information Sets

Positioning Objects Using the Measurement Toolbar Using Business Information Sets

Sampling a Font Color Select the text to which you wish to apply the sampled font color Click the Font Color button arrow (Text Box Tools Format tab | Font group) to display the Font Color gallery Click Sample Font Color in the Font Color gallery to display the eyedropper mouse pointer Click the font color to sample to apply it to the selected text Using Business Information Sets

Sampling a Font Color Using Business Information Sets

Creating a New Style Click the Styles button (Home tab | Styles group) to display the Styles gallery Click New Style to display the New Style dialog box In the ‘Enter new style name’ text box, type the desired style name to name the style Click the Font button to display the Font dialog box Enter the desired size in the Size box to set the font size Click the desired effects Click the OK button to close the Font dialog box Click the OK button to close the New Style dialog box Using Business Information Sets

Creating a New Style Using Business Information Sets

Applying the New Style Select the text to which you wish to apply the style Click the Styles button (Home tab | Styles group) to display the Styles gallery Scroll and then click the desired style to apply it to the text Using Business Information Sets

Applying the New Style Using Business Information Sets

Creating a Formatted Text Box Click the Draw Text Box button (Home tab | Objects group) to select it Drag to create a large rectangle that fills the white area in the center of the letterhead If necessary, click the Font box arrow and then click the desired font in the Font gallery If necessary, click the Font Size box arrow and then click the desired font size in the Font Size gallery Using Business Information Sets

Creating a Formatted Text Box Using Business Information Sets

Inserting an Automatic Date Click the Date & Time button (Insert tab | Text group) to display the Date and Time dialog box Click the desired format in the Available Formats list Click the Update automatically check box so that it contains a check mark Click the OK button to close the dialog box Using Business Information Sets

Inserting an Automatic Date Using Business Information Sets

Setting the Read-Only Attribute Right-click the icon representing the file for which you wish to set the read-only attribute Click Properties on the shortcut menu to display the Properties dialog box If necessary, click the General tab to display its settings Click to place a check mark in the Read-only check box in the Attributes area Click the OK button to close the dialog box and apply the read-only attribute Using Business Information Sets

Setting the Read-Only Attribute Using Business Information Sets

Opening a Publication from the Recent Documents List Click Recent in the Backstage view to display the Recent Documents list Click the desired recent file in the Recent Documents list to open the file Using Business Information Sets

Opening a Publication from the Recent Documents List Using Business Information Sets

Typing a Letter Click to place the insertion point Type the desired text Using Business Information Sets

Creating an Envelope With the New template gallery displayed, click Envelopes to display the available templates Scroll down to the More Installed Templates area and then click the desired template Choose the desired color scheme If necessary, click the Business information box arrow, and then select the desired business information set Click the Page size button arrow to display the list of page sizes Using Business Information Sets

Creating an Envelope Click the desired page size If necessary, click to place a check mark in the Include logo check box Click the Create button to display the envelope Using Business Information Sets

Creating an Envelope Using Business Information Sets

Addressing the Envelope Click the placeholder text in the address text box to select it Type the desired address Using Business Information Sets

Choosing Settings and Printing the Envelope Display the Backstage view and then click the Print tab to display the Print gallery Verify the printer name on the Printer Status button will print a hard copy of the publication. If necessary, click the Printer Status button to display a list of available printer options and then click the desired printer to change the currently selected printer Click the Pages button to display the Pages list. Scroll down in the list to display Envelope Using Business Information Sets

Choosing Settings and Printing the Envelope Click Envelope in the Pages list Click the Print button in the Print gallery to print the envelope on the currently selected printer Using Business Information Sets

Creating a Business Card With the New template gallery displayed, click Business Cards to display the templates Click the desired preview Choose the desired color scheme, font scheme, and page size Choose the desired business information set If necessary, place a check mark in the Include logo check box Click the Create button Using Business Information Sets

Creating a Business Card Using Business Information Sets

Printing the Business Cards Display the Backstage view and then click the Print tab to display the Print gallery Verify that the printer name on the Printer Status button will print a hard copy of the publication. If necessary, click the Printer box arrow to display a list of available printer options and then click the desired printer to change the currently selected printer Click the Pages button to display the Pages list If necessary, click ‘Multiple copies per sheet’ to select the option Using Business Information Sets

Printing the Business Cards Type the desired number of copies in the ‘Copies of each page’ box Click the Layout Options button to display the Layout Options dialog box Set the desired layout options Click the Close button to close the Layout Options dialog box Click the Print button in the Print gallery to print the business cards on the currently selected printer Using Business Information Sets

Printing the Business Cards Using Business Information Sets

Publishing in a Portable Format Display the Backstage view and then click Save & Send tab to display the Save & Send gallery Click the Create PDF/XPS Document tab to display the Create a PDF/XPS Document pane Click the Create PDF/XPS button to display the Publish as PDF or XPS dialog box Navigate to the desired save location Click the Options button to display the Publish Options dialog box Using Business Information Sets

Publishing in a Portable Format If necessary, in the ‘Specify how this publication will be printed or distributed.’ area, click ‘High quality printing’ If necessary, in the ‘Include nonprinting information’ area, click both check boxes to select them Do not change any of the other default values Click the OK button to close the Publish Options dialog box Click the Publish button to create the portable file Click the Close button on the PDF or XPS title bar to close the display of the portable file Using Business Information Sets

Publishing in a Portable Format Using Business Information Sets

Embedding Fonts With the publication open, click the Info tab in the Backstage view Click the Commercial Print Settings button in the Info gallery to display the list of settings Click Manage Embedded Fonts to display the Fonts dialog box Click to place a check mark in the ‘Embed TrueType fonts when saving publication’ check box If necessary, click to place a check mark in the ‘Do not embed common system fonts’ check box and the ‘Subset fonts when embedding’ check box Click the OK button to close the Fonts dialog box Using Business Information Sets

Embedding Fonts Using Business Information Sets

Deleting the Business Information Set Click the Business Information button (Insert tab | Text group) to display the list of business information fields and commands Click Edit Business Information to display the Business Information dialog box If necessary, click the Select a Business information set box arrow and then click the business information set you wish to delete Click the Delete button to delete the business information set When Publisher displays a dialog box asking you to confirm the deletion, click the Yes button Click the Close button to close the Business Information dialog box Using Business Information Sets

Deleting the Business Information Set Using Business Information Sets

Chapter Summary Design a letterhead Create a business information set Insert business information fields into a publication Use the Measurement toolbar to position and scale objects Create and apply a new text style Insert an automatically updated date and time Using Business Information Sets

Chapter Summary Apply the read-only attribute to a publication Add user-friendly features to an interactive publication Create an envelope Change printer page settings Create and print business cards Publish a portable PDF/XPS file Embed fonts in a publication Using Business Information Sets

Microsoft Publisher 2010 Chapter 5 Complete